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1 LOT, HIRING OF EVENTS ORGANIZER FOR THE 69TH SSS ANNIVERSARY EMPLOYEES' PROGRAM
AI Summary
The Social Security System seeks to engage a professional events organizer to plan, coordinate, and execute the 69th SSS Anniversary Employees’ Program. This singular procurement lot focuses exclusively on entertainment services that will celebrate the organization’s milestone and provide an engaging experience for its employees in Metro Manila. The contractor will be responsible for all facets of event organization, from concept development and budgeting to logistics, talent booking, stage production, and on‑site management.
The chosen organizer will deliver a comprehensive services package that encompasses venue selection, set‑up and technical support, audiovisual arrangements, catering coordination, artist and performer management, security, and post‑event reporting. The deliverables will align with the Social Security System’s objectives for a safe, professional, and memorable celebration that reflects the agency’s culture and heritage while adhering to all applicable government procurement rules.
No specific technical standards or equipment specifications are mandated beyond the general requirement that all event components meet safety, accessibility, and quality expectations customary to nationwide government celebrations.
Description
Status: Published
Lot Type: Single Lot
Procurement Mode: Small Value Procurement
Classification: Goods - General Support Services
Applicable Procurement Rules: Implementing Rules and Regulations
Funding Source: Regular Agency Fund (01000000)
Delivery/Project Location: Metro Manila
Business Category: Entertainment services
Line Item Details:
| Item No. | UNSPSC | Lot Name | Lot Description | Quantity | Unit of Measure |
|---|---|---|---|---|---|
| 1 | 90152101 | Personal assistance services | HIRING OF EVENTS ORGANIZER FOR THE 69TH SSS ANNIVERSARY EMPLOYEES' PROGRAM | 1 | Lot |
Description:
Quotations may be submitted through any of the following:
1. SEALED ENVELOPE to be dropped at the drop box located at Bids and Awards Committee - Secretariat Department (BAC-SD), 2nd Floor. SSS Main Bldg., East Ave., Diliman, Quezon City. The sealed envelope shall be addressed to DM Rosalyn D. Azul - Condat – Department Manager III - BACSD indicate the RFQ Form number, company name, name of company representative, business address and contact details.
2. VIA ELECTRONIC MAIL at bacsealedquotations@sss.gov.ph with the following requirements:
a. Quotations and attachments should be in portable document format (pdf) and a compressed/zipped and protected by a password. (See attached Guide in Creating password protected zip file folder).
b. Name the folder by Solicitation/RFQ Number and the Project Title.
c. The Supplier who timely submitted its Sealed Quotation but who fails to provide its password on the date and time of opening shall be disqualified.
d. Passwords shall be made available only thru email (bacsealedquotations@sss.gov.ph) before or during opening of bids which is scheduled on July 20, 2026 @ 10:00 AM only.
NOTE:
1. Supplier must ensure to fill-out the Unit Cost, Total Cost, Grand Total, Total Offered Quotations in words, BIDDER'S INFORMATION, the CERTIFICATION [Owner/Company/Representative (Signature over Printed Name) and Date], and the Statement of Compliance.
2. If in case you did not receive an automatic reply acknowledging receipt of sealed quotation, it means we did not receive your email. You may try resending email using your different email address.
3. BAC-SD will always consider the received date and time of the submitted quotation and not when the quotation was sent to us, so be reminded to submit it earlier than the prescribed deadline
4. In view of the implementation of the Flexible Work Arrangement (FWA) in the Social Security System (SSS), and in compliance with Malacañang Memorandum Circular No. 114 dated 06 March 2026 directing all government agencies and instrumentalities to strictly adopt energy conservation protocols, Main Office personnel are instructed to strictly observe the following working arrangement:
a. Monday to Thursday – Work In Office
b. Friday – Work From Home
In line with this schedule, prospective suppliers/bidders are encouraged to submit their hard copy quotations in sealed envelopes from Monday to Thursday. Alternatively, electronic submissions may still be made on any day of the week. Regardless of the mode of submission, quotations must be received on or before the prescribed deadline.
Instructions:
Submission of documentary requirements together with the sealed quotation, as follows:
a. Notarized Omnibus Sworn Statement (NOSS) with attached Notarized Special Power of Attorney (SPA) for Sole Proprietorship or Secretary's Certificate for Partnership/Corporation, authorizing the representative, if any, to sign on behalf of the owner/company (for ABCs above P50,000.00)
Suppliers that have previously submitted the following requirements that are still valid may no longer resubmit a copy:
b. Valid Mayor’s/Business Permit¹
c. PhilGEPS Registration Number (Red Membership) or PhilGEPS Certificate (Platinum Membership)
d. Latest Annual Income Tax Return (for ABC’s above ₱ 500,000.00)
NOTE: Submitted documents are subject to verification and validation of its authenticity, genuineness, validity, and completeness. Incomplete submission, concealment, falsification, or misrepresentation of any of the documents submitted, or the contents thereof is a ground for disqualification of submitted quotation.
¹ For individuals engaged under Sec. 53.6, 53.7 and 53.9 of the IRR of RA No. 9184, only the BIR Certificate of Registration shall be submitted in lieu of DTI Registration and Mayor’s Permit.