1 LOT OTHER SUPPLIES AND MATERIALS, etc. PR # 738-26

Republic of the Philippines
City of Bais
-o0o-
Bids and Awards Committee

NOTICE FOR NEGOTIATED PROCUREMENT (Sec. 34)
(SMALL VALUE PROCUREMENT)

The City Government of Bais invites interested suppliers to apply for small value procurement for the supply and delivery of the following items, viz:

ITEM APPROVED BUDGET
FOR THE CONTRACT
(ABC)

PR 738-26 – For use in various grassroots sporting events, City Mayor’s Office, viz
Php 305,605.00
1 1 LOT OTHER SUPPLIES AND MATERIALS
1 Piece OFFICIAL SIZE VOLLEYBALL NET
(PRO TOURNAMENT USE)
2 Set FIVB CERTIFIED INDOOR
VOLLEYBALL ANTENNA (2
PIECES/1SET)
8 Pieces LEATHER BASKETBALL BALL SIZE 7
10 Pieces 100 MEMORY DIGITAL PROFESSIONAL
STOPWATCH TIMER
160 Pieces COLORED CONES FOR MARKERS
14 Pieces FOOTBALL BALL
2 Pieces MEASURING TAPE (100 METERS)
30 Pieces LOUD SPORTS WHISTLES SET
DURABLE ABS PLASTIC REFEREES
WHISTLE
6 Pieces FIVB VOLLEYBALL BALL FOR
ELEMENTARY
1 Set OFFICIAL SIZE VOLLEYBALL NET
(PRACTICE USE)
1 Piece PRESSURE GAUGE FOR BALL
24 Pieces TOURNAMENT GRADE TABLE TENNIS BALL
5 Pieces SCOREBOARDS FOR TABLE TENNIS
6 Pieces TABLE TENNIS NET
80 Pieces PICKLEBALL BALL (40 HOLES -
TOURNAMENT GRADE)
40 Pieces SHUTTLECOCK (GREEN) 168MM
4 Set BADMINTON NET
3 Pieces LEATHER BASKETBALL BALL SIZE 6

The City thru the Bids and Awards Committee (BAC) passed Resolution No. 695A. Duly approved by the Head of Procuring Entity which provides that the city shall opt to procure the foregoing request/project thru Small Value Procurement.

In view thereof, you are hereby advised to submit the following documents on September 29, 2026 at 2:00 in the afternoon at City Budget Office, 2nd Floor, City Hall Annex Building, Bais City at which date, time and place, the said documents will be opened and evaluated, viz:

1.Request for Quotation
2.Registration Certificate from SEC, DTI for sole proprietorship, or CDA for cooperatives.
3.Valid and current Mayor's Permit where the principal place of business of the bidder is located.
4.Tax Clearance.
5.Certificate of Product Registration (CPR) from Food and Drug Administration (FDA). (for Medicine Only)
6.If the supplier is not the manufacturer, certification from the manufacturer that the supplier is an
authorized distributor/dealer of the product(s)/item(s). (For Medicine Only)
7.License To Operate (BFAD). (For Medicine or Medical Supplies/Equipments)
8.PCA - for Coco Lumber; DENR Certificate - for Good Lumber (for Construction Materials Only)
9.SWORN STATEMENT by the prospective bidder or its duly authorized representative as to the following:
a)It is not blacklisted or barred from bidding by the GOP or any of its agencies; office corporations, or LGU's, including foreign government/foreign or international financing institutions whose blacklisting rules have been recognized by the GPPB;
b)Each of the documents submitted in satisfaction of the bidding requirements is an authentic copy of the original, complete, and all statement and information provided therein are true and correct;
c)It is authorizing the Head of Procuring Entity or the duly authorized representative/s to verify all documents submitted;
d)Authority of the signatory;
e)Affidavit of disclosure of no relationship;
f)Certification on bidder's responsibilities;
g)It comply with existing labor laws and standards, in the case of procurement of services;
h)It did not give or pay directly or indirectly, any commission, amount, fee, or any form of consideration, pecuniary or otherwise, to any person or official, personnel or representative of the government in relation to any procurement project activity, and
i)In case advance payment was made or given, failure to perform or deliver any of the obligations and undertakings in the contract shall be sufficient grounds to constitute criminal liability for Swindling (Estafa) or the commission of fraud with unfaithfulness or abuse of confidence through misappropriating or converting any payment received by a person or entity under an obligation involving the duty to deliver certain goods or services, to the prejudice of the public and the government of the Philippines pursuant to Article 315 of Act No. 3815 s. 1930, as amended, or the Revised Penal Code.

10.Certificate of PhilGEPS Registration

Please be guided accordingly.
Very truly yours,


(sgd.) RENE C. LLERA, LPT
CGDH-I (City Budget Officer I)
Chair, Bids and Awards Committee
Reference Number: 13250969
Area of Delivery: Negros Oriental
Trade Agreement: Implementing Rules and Regulations
Procurement Mode: Negotiated Procurement - Small Value Procurement (Sec. 34)
Classification: Goods
Category: Sporting Goods
Bid Supplements: 0
Document Request List: 3