2026-06-0271 Provision of Vehicle Rental for Fetching and return operations of delegates and guest for Kusinero Cook-off Challenge and Innovation Caravan

REQUEST FOR QUOTATION

RFQ No. 2026-06-0271
Date: July 13, 2026

Company/Business Name: ____________________________________________________
Address: __________________________________________________________________
Business/Mayor’s Permit No.:__________________________________________________
TIN: ______________________________________________________________________
PhilGEPS Registration Number (required) ________________________________________

The Department of Social Welfare Development Field Office XII (DSWD FO XII), through its Bids and Awards Committee (BAC), intends to procure the Provision of Vehicle Rental for Fetching and return operations of delegates and guest for Kusinero Cook-off Challenge and Innovation Caravan through Section 34 Small Value Procurement of the Implementing Rules and Regulations of Republic Act No. 12009.
LOT NO. DESCRIPTION APPROVED BUDGET FOR THE CONTRACT (ABC)
1 Provision of Vehicle Rental for Fetching and return operations of delegates and guest for Kusinero Cook-off Challenge and Innovation Caravan ₱266,000.00

Interested service providers shall submit a quotation for the above enumerated lots or items, and evaluation, including award of contract, will be undertaken on per total quoted.

Please submit your duly signed quotation addressed to the Bids and Awards Committee (BAC) Chairperson and to the given address below, on or before, 10:00 AM of 17 July 2026, subject to the compliance with the Terms and Conditions provided on this Request for Quotation (RFQ):

MS. NAIRA S. ARATUC
Chairperson, Bids and Award Committee
DSWD XII, Regional Center, Brgy. Carpenter Hills, City of Koronadal, South Cotabato
Telephone no.: (083)-228-8637
Email: procurement.fo12@dswd.gov.ph

Interested service provider shall also submit the following documents along with the quotation on or before the above specified deadline of submission of quotation:

a. Copy of Mayors/Business Permit;
b. Copy of PhilGEPS Registration No.;
c. Copy of Registration Certificate from SEC, DTI, or CDA or its equivalent;
d. Copy of BIR Certificate of Registration; and
e. Omnibus Sworn Statement (for ABC above P50,000.00), if applicable
(In case of Unnotarized Omnibus Sworn Statement, it shall be accepted, provided that the notarized Omnibus Sworn Statement shall be submitted within three (3) calendar days upon the receipt of Notice of Award in accordance with item 6.3 of GPPB Resolution No. 09-2020)

The Head of the Procuring Entity (HoPE) of the DSWD FO XII reserves the right to reject any and all quotations, declare a failure of procurement, or not award the contract in accordance with Section 70 of the IRR of RA No. 12009.

For any clarification, you may contact the BAC Secretariat at (083)-228-8637 or send email to procurement.fo12@dswd.gov.ph.


ABDULQUDDUZ R. BARAMBANGAN
Procurement Head



After having carefully read and accepted the Instructions and Terms and Conditions, I/we submit our quotation/s for the item/s as follows:

Minimum Technical Specifications Statement of Compliance (“Comply” or “Not Comply”
Note: Non-compliance with the minimum required specifications shall be rejected.
Requirements:
1 Vehicle Rental

A. PHASE 1
Ingress/Fetching Operations (Day 1)
Calculation: 14 units x 1 Inbound Trip-14 Total Trips

B. PHASE 2
Egress/Return Operations (Day 2)
Calculation: 14 units x 1 Outbound trip-14 total trips
Safely returning all delegates and Central Office guests back to their respective provinces, Region XII, BARMM
boundaries, and to GenSan Airport

Specification:

Vehicle Requirements:
*Air-conditioned unit
*Inclusive of fuel
*Capacity: At least 5 passengers
*Must be in good running condition
*Must have complete and updated vehicle documents
*Must have Valid Certificate of Registration (CR)
*The service provider shall ensure that all vehicles deployed are fully fueled prior to dispatch and maintained
with sufficient fuel throughout the duration of the trip
*At least 14 seater vehicle (Van)

Driver Requirements:
*Must have a valid Driver’s License professional driver's license with restriction code 1,2
*Must drive safely, observing a maximum speed of 80 KPH
*Must follow instructions from the end-user
*Must assist in loading and unloading of logistics, when necessary
*Must be courteous, respectful, and professional at all times
*Must observe proper hygiene and ensure personal cleanliness and sanitation
-must wear proper attire (e.g. long pants, close shoes and polo shirt) and adhere to health protocol (e.g.
facemasks, has alcohol with first aid kit)
*Must provide own meal allowance and accommodation for all scheduled trips

Service Availability
The service provider shall be on-call and readily available to accommodate emergency travels and other necessary trips, as may be required by the end-user during the contract period.

Other Terms and Conditions:

*Winning bidder is subject to post-qualification, including:
a. Verification of capacity to deliver the contract
b. Validation of motorpool and compliance of offered vehicles

NOTE: The service provider shall ensure that the vehicle is properly cleaned and sanitized for travel under vehicle requirements.

*Winning suppliers must be different for each lot, and no supplier shall be awarded more than one lot.

Payment Term will be made after total trips utilized
Place of delivery: Within Region XII and BARMM
Delivery Term: AS PER SCHEDULE
Place of Delivery/Venue: WITHIN REGION XII and BARMM


FINANCIAL OFFER:


Please quote your best offer for the item/s below. Please do not leave any blank items. Indicate “0” if item being offered is for free.

Provision of Vehicle Rental for Fetching and return operations of delegates and guest for Kusinero Cook-off Challenge and Innovation Caravan
Approved Budget for the Contract Offered Quotation
Two Hundred Sixty-six Thousand Pesos Only (₱266,000.00) In Words:




In figures: ______________________________

Note: Please attach the breakdown of the offered proposal inclusive of VAT which will be the basis for the computation of unit prices

______________________
Signature over Printed Name
_______________________
Position/Designation
_______________________
Tel./Fax/Mobile No.
_______________________
Email address/es


Canvassed by: Certified as to Propriety of the Canvassing:


____________________ _______________________________
(Signature over printed name) ABDULQUDDUZ R. BARAMBANGAN
Procurement Head

Price Schedule for Goods
______________________________________________________________________________
Name of Bidder ______________________________________________ RFQ No. 2026-06-0271 Page ___of___
Pricing Details for Goods Offered from Within the Philippines
1 2 3 4 5 6 7 8 9 10
Item Description Source of Domestic Product, as certified by the Relevant Agency Quantity Unit price EXW per item Transportation and all other costs incidental to delivery, per item Sales and other taxes payable if Contract is awarded, per item Cost of Incidental Services, if applicable, per item Total Price, per unit
(col 5+6+7+8) Total Price delivered Final Destination
(col 9) x
(col 4)
1 Vehicle Rental

A. PHASE 1
Ingress/Fetching Operations (Day 1)
Calculation: 14 units x 1 Inbound Trip - 14 Total Trips

B. PHASE 2
Egress/Return Operations (Day 2)
Calculation: 14 units x 1 Outbound trip-14 total trips
Safely returning all delegates and Central Office guests back to their respective provinces, Region XII, BARMM
boundaries, and to GenSan Airport

Specification:

Vehicle Requirements:
*Air-conditioned unit
*Inclusive of fuel
*Capacity: At least 5 passengers
*Must be in good running condition
*Must have complete and updated vehicle documents
*Must have Valid Certificate of Registration (CR)
*The service provider shall ensure that all vehicles deployed are fully fueled prior to dispatch and maintained
with sufficient fuel throughout the duration of the trip
*At least 14 seater vehicle (Van)

Driver Requirements:
*Must have a valid Driver’s License professional driver's license with restriction code 1,2
*Must drive safely, observing a maximum speed of 80 KPH
*Must follow instructions from the end-user
*Must assist in loading and unloading of logistics, when necessary
*Must be courteous, respectful, and professional at all times
*Must observe proper hygiene and ensure personal cleanliness and sanitation
-must wear proper attire (e.g. long pants, close shoes and polo shirt) and adhere to health protocol (e.g.
facemasks, has alcohol with first aid kit)
*Must provide own meal allowance and accommodation for all scheduled trips

Service Availability
The service provider shall be on-call and readily available to accommodate emergency travels and other necessary trips, as may be required by the end-user during the contract period.

Other Terms and Conditions:

*Winning bidder is subject to post-qualification, including:
a. Verification of capacity to deliver the contract
b. Validation of motorpool and compliance of offered vehicles

NOTE: The service provider shall ensure that the vehicle is properly cleaned and sanitized for travel under vehicle requirements.

*Winning suppliers must be different for each lot, and no supplier shall be awarded more than one lot.

Payment Term will be made after total trips utilized
Place of delivery: Within Region XII and BARMM 1 lot
Delivery Term: AS PER SCHEDULE
Place of Delivery/Venue: WITHIN REGION XII and BARMM
TOTAL AMOUNT
Reference Number: 13126972
Area of Delivery: South Cotabato
Trade Agreement: Implementing Rules and Regulations
Procurement Mode: Negotiated Procurement - Small Value Procurement (Sec. 34)
Classification: Goods
Category: Transportation and Communications Services
Bid Supplements: 0
Document Request List: 2