26CB-GSC-353 CATERING WITHOUT VENUE

Republic of the Philippines
Office of the City Mayor
Bids and Awards Committee
Goods and Consulting Services
INVITATION TO BID FOR CATERING WITHOUT VENUE
1. The LOCAL GOVERNMENT UNIT OF GENERAL SANTOS CITY, through the
GENERAL FUND CY 2026
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intends to apply the sum of Php 1,740,000.00 being
the Approved Budget for the Contract (ABC) to payments under the contract for
CATERING WITHOUT VENUE. Bids received in excess of the ABC shall be
automatically rejected at bid opening.
2. The LOCAL GOVERNMENT UNIT OF GENERAL SANTOS CITY now invites
bids for CATERING WITHOUT VENUE
using the Fit-for-Purpose / Proportional
Approach. Delivery of the Goods is required as scheduled. Bidders should have
completed, at least Five (5) years from the date of submission and receipt of
bids, contracts similar to the Project. The description of an eligible bidder is
contained in the Bidding Documents, particularly, in Section II. Instructions to
Bidders.
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3. Bidding will be conducted through competitive bidding procedures using a nondiscretionary
“pass/fail”
criterion
as
specified
in
the
IRR
of
R.A.
No.
12009.
Bidding is open to all interested Bidders, whether local or foreign, subject to the
conditions for eligibility provided in the IRR.
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4. Interested Bidders may obtain further information from LOCAL GOVERNMENT
UNIT OF GENERAL SANTOS CITY and inspect the Bidding Documents at the
address given below from 8:00 AM to 5:00 PM.
5. A complete set of Bidding Documents may be acquired by interested Bidders on
September 17, 2026 from the address given below upon payment of the
applicable fee for the Bidding Documents, pursuant to the latest Guidelines
issued by the GPPB, in the amount of Five (Php 5000.00).
Note: For lot procurement, the maximum fee for the Bidding Documents for each
lot shall be based on its ABC, in accordance with the Guidelines issued by the
GPPB; provided that the total fees for the Bidding Documents of all lots shall not
exceed the maximum fee prescribed in the Guidelines for the sum of the ABC of
all lots.
It may also be downloaded free of charge from the website of the Philippine
Government Electronic Procurement System (PhilGEPS) and the website of the
Procuring Entity, provided that Bidders shall pay the applicable fee for the
Bidding Documents not later than the submission of their bids.
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Approved Budget for the Contract (ABC) refers to the budget for the contract duly approved by the Head of the Procuring Entity (HoPE), within the authorized amount in the General Appropriations Act
(GAA), continuing, and automatic appropriations, or other authorized source of funds, in the case of National Government Agencies (NGAs); the corporate operating budget approved by the governing
Boards, pursuant to Executive Order (EO) No. 518, s. 1979, entitled “Establishing a Procedure for the Preparation and Approval of the Operating Budgets of Government Owned or Controlled
Corporations, in the case of GOCCs, GFIs, and RA No. 8292, or the “Higher Education Modernization Act of 1997”, in the case of SUCs; and the budget for the contract approved by the Sanggunian
through an appropriation ordinance in the case of LGUs. For multi-year contracts, for which a Multi-Year Contractual Authority (MYCA) or an equivalent document is required, the ABC shall be the total
project cost reflected in the MYCA or equivalent document (Section 5(a), RA No. 12009);
A brief description of the type(s) of Goods should be provided, including quantities, location of project, and
other information necessary to enable potential Bidders to decide whether or not to respond to the invitation
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Ibid.
https://procurement.gensantos.gov.ph/biddingdocsgoods?itbno=26CB-GSC-353
10/85
9/16/26, 4:24 PM
Philippine Bidding Documents
6. The LOCAL GOVERNMENT UNIT OF GENERAL SANTOS CITY will hold a PreBid

Conference on September 24, 2026 02:00 PM at BIDS AND AWARDS
COMMITTEE Office,4th Floor Left Wing, GSC Investment Action Center
Building, General Santos City and/or through video conferencing via , which
shall be open to prospective Bidders.
7. Bids must be duly received by the Bids and Awards Committee (BAC) Secretariat
through manual submission at the office address indicated below and
online via PhilGEPS electronic bidding facility on or before October 6, 2026
12:00 PM . Late bids shall not be accepted.
8. All Bids must be accompanied by a Bid Security in any of the acceptable forms
and in the amount stated in ITB Clause 16.1.
9. Bid opening shall be on October 6, 2026 02:00 PM at BIDS AND AWARDS
COMMITTEE Office,4th Floor Left Wing, GSC Investment Action Center
Building, General Santos City and/or via the indicated platform. Bids will be
opened in the presence of the Bidders’ representatives who choose to attend the
activity.
10. The LOCAL GOVERNMENT UNIT OF GENERAL SANTOS CITY reserves the
right to reject any and all bids, declare a failure of bidding, or not award the
contract at any time prior to contract award in accordance with Section 70 of R.A.
No. 12009
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, without incurring any liability to the affected Bidder or Bidders.
11. For further information, please refer to:
CHRISTIAN MARK ABARQUEZ, CPA, MPA
BAC Secretariat
9500 General Santos City and/or 4th Floor, City Hall Building, General Santos
City
Tel: (064) 555-1234
Email: procurement@gensantos.gov.ph
Fax: 0999999999
Website: https://procurement.gensantos.gov.ph
12. You may visit the following websites:
For downloading of Bidding Documents: https://www.philgeps.gov.ph /
https://procurement.gensantos.gov.ph
For electronic bid submission: https://www.philgeps.gov.ph
September 16, 2026
________________________________
RYAN OSCAR M. APLICADOR, MD
(BAC Chairperson or Authorized Representative)
Pre-bid Conference
Date : 24/09/2026
Time : 2:00 PM
Venue : TEMPORARY BIDS AND AWARDS COMMITTEE (BAC) OFFICE, DAD. WEST ELEMENTARY SCHOOL, GENERAL SANTOS CITY
Reference Number: 13246667
Area of Delivery: South Cotabato
Trade Agreement: Implementing Rules and Regulations
Procurement Mode: Public Bidding
Classification: Goods
Category: Catering Services
Bid Supplements: 0
Document Request List: 0