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ACCOMMODATION AND CATERING SERVICES WITH VENUE
AI Summary
The Province of Palawan is issuing a request for quotation to procure accommodation and catering services along with a training venue for a Provincial Health Care Provider Network meeting on referral pathways. The event will be held in Puerto Princesa City, Palawan, and requires lodging for 90 participants to be accommodated in live‐in standard rooms with air conditioning and television for three days, as well as 40 participants to be accommodated in live‑out arrangements for two days. In addition to housing, the procurement covers meals—three main dishes and two snacks per day—menu items ranging from rice and eggs to pork sinigang, chicken adobo, beef caldereta, and various local specialties, with beverage provisions that include coffee, iced tea, soft drinks, and juices.
The venue must support a full training program, providing audio‑visual equipment, a free‑flowing coffee station, and a backup generator to guarantee uninterrupted power. All services will be delivered within a 14‑day period, and a quotation must specify the lowest price and the shortest possible delivery time. Bidders are required to supply a sealed envelope signed by an authorized representative, along with mandated documentation such as a valid mayor’s permit, PhilGEPS registration, and relevant tax or corporate certifications, to meet the procurement’s administrative and technical criteria.
Compliance with all mandatory technical specifications is required; any failure to meet these specifications will render a quotation ineligible or disqualify the bidder.
Description
Small Value Procurement
Company Name
Address :
Please quote your lowest price on the item/s listed below, subject to the Terms and Conditions on the last page, stating the
shortest time of delivery and submit your quotation in a sealed envelope duly signed by you/your authorized representative
including photocopy of.
□ Valid Mayor's Permit □ PhilGEPS Registration No. □ Income Tax Return- For ABC above Php 500,000.00.
□ Omnibus Sworn statement - For ABC above Php 50,000.00 and if applicable, Original Notarized Secretary’s Certificate in case of a corporation, partnership, or cooperative; or Original Special Power of Attorney of all members of the joint venture giving full power and authority to its officer to sign the OSS and do acts to represent the Bidder. Template may access to this link: https://www.gppb.gov.ph/wpcontent/uploads/2023/07/07032023Omnibus-Sworn-StatementRevised-as-of-07.03.2023.docx
on or before time in date of opening 9:00 AM ______________________________.
Notes:
1. Do not alter the contents of this form in any way.
2. The use of this RFQ is highly encouraged to minimize errors or omissions of the required mandatory provisions.
In case of any changes, bidders must use or refer to the latest version of the RFQ, except when the latest version of the RFQ only pertains to deadline extension.
3.All mandatory technical specifications must be complied with. Failure to comply with the mandatory requirements shall render the quotation ineligible/disqualified.
4. Bidders may submit their eligibility documents online or any other electronic means attaching the proof or receipt that the hard copies of the documents were
sent on or before the schedule time and date of the opening. An electronic copy that cannot be opened or is corrupted shall be considered non-responsive and,thus,
automatically disqualified.
5. Unsigned and incomplete price quotations shall be considered non-responsive and the concerned price offeror shall be automatically disqualified.
6. Quotations, including documentary requirements, received after the deadline shall not be accepted.
7. The project shall be awarded per lot. Supplier may submit an offer for one (1) or more lots.
TO BE FILLED - UP BY THE PROCURING ENTITY TO BE FILLED - UP BY THE SUPPLIER
iItem no. ITEM & DESCRIPTION QTY UNIT UNIT PRICE TOTAL PRICE BRAND
Provincial Health Care Provider Network meeting on referral pathway for Palawan
1 Live-In- 3 days 90 pax
2 Live-Out- 2 days 40 pax
Hotel
3 meals 2 snacks
Accommodation for Live in(3pax)(standard room with aircon & TV)
Venue for training, Audio & Visual Equipment, Free flowing coffee, Backup Genset in case of power failure
Day 1 - Breakfast: Rice, Sunnyside up Egg, Combeef, Banana, Coffee
Am Snacks: Pansit, Glass of 250ml Iced Tea
Lunch: Pork Sinigang, Chicken Adobo, Fruit Salad, Rice, Glass of 250ml Softdrink
Pm Snacks: Siopao Asado, Glass of 250ml Iced Tea
Dinner: Beef Caldereta, Carrots corn with butter, Mango, Pork Liempo, Glass of 250ml Iced Tea, Rice
Day 2 - Breakfast, Danggit Fried Lamayo, Scrambled Egg, Coffee, Rice
Am Snacks: Spaghetti, Glass of 250ml Juice Lemonade
Lunch: Chopsuey, Fried Chicken, Litson Kawali, Fruits, Rice, Glass of 250ml Softdrink
Pm Snacks: Empanada Chicken, Glass of 250ml Lemonade
Dinner: Chicken Afritada, Pork BBQ, Ampalaya w/ Egg, Fruits, Rice, Glass of 250ml Iced Tea
Day 3 - Breakfast:Rice, Chicken Tocino, pork Longanisa, Tortang Talong, Coffee
Am Snacks: Carbonara, Glass of 250ml Iced Tea
Lunch: Spicy Pork Ribs, Beef Steak, Pinakbet, Buko Salad, Rice, Glass of 250ml Iced tea
Pm Snacks: Chocolate Cake, Glass of 250ml Iced Tea
Dinner: Beef Bulalo, Shrimp Tempura, Fish Fillet, Brownies, Glass of 250ml Softdrink, Rice
X-X-X-X-X-X-X-X-X-X-X
Purpose: Venue: Puerto Princesa City, Deliver: 14 days
Office: Provincial Health Office TOTAL
After having carefully read and accepted your Terms and Conditions, I/We quote you on the item at prices noted above.
Printed Name and Signature
Business Address
Contact No./Date
Reference Number: 13083743
Area of Delivery: Palawan
Trade Agreement: Implementing Rules and Regulations
Procurement Mode: Negotiated Procurement - Small Value Procurement (Sec. 34)
Classification: Goods
Category: Travel, Food, Lodging and Entertainment Services
Bid Supplements: 0
Document Request List: 3