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Books for the Library of Guimaras State University
AI Summary
Guimaras State University is procuring a comprehensive collection of assorted books for its library, to strengthen academic resources across campus. The purchasing invitation is divided into five distinct lots, each representing a specific allocation of budget for a set of books, in order to ensure balanced and diversified coverage of subjects relevant to the university’s curriculum. All books will be supplied as complete lots, each identified with a unique lot number and corresponding budgetary allocation.
Bidders are required to have a proven track record of executing similar book procurement projects for at least ten years prior to the bid submission deadline, and the proposal must demonstrate responsiveness to the specified budget limits. Delivery of the entire collection is mandatory within twenty working days after the issuance of the approved Notice to Proceed, with fulfillment to be made in Guimaras. Compliance with the stated delivery schedule, accuracy of lot contents, and adherence to the eligibility criteria outlined in the bidding documents are essential for consideration.
All purchased titles must satisfy the library standards for academic use employed by Guimaras State University.
Description
INVITATION TO BID FOR: BOOKS FOR THE LIBRARY OF GUIMARAS STATE UNIVERSITY
1) The Guimaras State University, through the Internally Generated Fund intends to apply the sum of Two Million Pesos (Php 2,000,000.00) being the Approved Budget for the Contract (ABC) to payments under the contract for Books for the Library of Guimaras State University. Bids received in excess of the ABC for each lot shall be automatically rejected at bid opening.
ABC per LOT
LOT A: Php. 456,412.00
LOT B: Php. 37,450.00
LOT C: Php. 845,110.00
LOT D: Php. 423,885.00
LOT E: Php. 237,143.00
2) The Guimaras State University now invites bids for Books for the Library of Guimaras State University using the Lowest Calculated and Responsive Bidder (LCRB). Delivery of the Goods is required Twenty (20) working days upon receipt of the approved Notice to Proceed. Bidders should have completed, at least Ten (10) years from the date of submission and receipt of bids, contracts similar to the Project. The description of an eligible bidder is contained in the Bidding Documents, particularly, in Section II. Instructions to Bidders.
3) Bidding will be conducted through competitive bidding procedures using a non-discretionary “pass/fail” criterion as specified in the IRR of RA No. 12009.
Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or organizations with at least sixty percent (60%) interest or outstanding capital stock belonging to citizens of the Philippines, and to citizens or organizations of a country the laws or regulations of which grant similar rights or privileges to Filipino citizens, pursuant to RA No. 5183.
4) Interested Bidders may obtain further information from Guimaras State University and inspect the Bidding Documents at the address given below from Monday-Thursday, except holidays, 7:30 am to 6:30 pm.
5) A complete set of Bidding Documents may be acquired by interested Bidders on September 23, 2026 to October 13, 2026 from the address given below and upon payment of the applicable fee for the Bidding Documents, pursuant to the latest Guidelines issued by the GPPB, in the amount of:
Amount of Bidding Documents
LOT A: Php 500.00
LOT B: Php 500.00
LOT C: Php 1,000.00
LOT D: Php 500.00
LOT E: Php 500.00
It may also be downloaded free of charge from the website of the Philippine Government Electronic Procurement System (PhilGEPS) and the website of the Procuring Entity, provided that Bidders shall pay the applicable fee for the Bidding Documents not later than the submission of their bids.
6 The Guimaras State University will hold a Pre-Bid Conference on October 1, 2026, 9:00 A.M. at the Quality Assurance Office and through video conferencing via google meet/ zoom, which shall be open to prospective Bidders.
7) Bids must be duly received by the Bids and Awards Committee (BAC) Secretariat through manual submission at the Quality Assurance Office, on or before October 13, 2026, 9:00 A.M. Late bids shall not be accepted.
8) All Bids must be accompanied by a Bid Security in any of the acceptable forms and in the amount stated in ITB Clause 16.1.
9) Bid opening shall be on October 13, 2026, 9:00 A.M. at the Quality Assurance Office. Bids will be opened in the presence of the Bidders’ representatives who choose to attend the activity.
10) The Guimaras State University reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Section 70 of R.A. No. 12009, without incurring any liability to the affected Bidder or Bidders.
11) For further information, please refer to:
PRECIOUS JOY G. CACERES
BAC Secretariat
McLain, Buenavista, Guimaras
09108042898
bac@gsu.edu.ph
Alternate contact person: Ms. Josephine G. Gambalan (09358663166)
12) You may visit the following websites:
For downloading of Bidding Documents: www.gsu.edu.ph
Line Items
Item No. : 1
Product/Service Name : Books
Description : Assorted Books
Quantity : 1
UOM : Lot
Budget (PHP) : 456,412.00
Item No. : 2
Product/Service Name : Books
Description : Assorted Books
Quantity : 1
UOM : Lot
Budget (PHP) : 37,450.00
Item No. : 3
Product/Service Name : Books
Description : Assorted Books
Quantity : 1
UOM : Lot
Budget (PHP) : 845,110.00
Item No. : 4
Product/Service Name : Books
Description : Assorted Books
Quantity : 1
UOM : Lot
Budget (PHP) : 423,885.00
Item No. : 5
Product/Service Name : Books
Description : Assorted Books
Quantity : 1
UOM : Lot
Budget (PHP) : 237,143.00
Pre-bid Conference
Date : 01/10/2026
Time : 9:00 AM
Venue : Quality Assurance Office, Salvador Campus, McLain, Buenavista, Guimaras.
Reference Number: 13255191
Area of Delivery: Guimaras
Trade Agreement: Implementing Rules and Regulations
Procurement Mode: Public Bidding
Classification: Goods
Category: Books, Maps and Other Publications
Bid Supplements: 0
Document Request List: 12
1) The Guimaras State University, through the Internally Generated Fund intends to apply the sum of Two Million Pesos (Php 2,000,000.00) being the Approved Budget for the Contract (ABC) to payments under the contract for Books for the Library of Guimaras State University. Bids received in excess of the ABC for each lot shall be automatically rejected at bid opening.
ABC per LOT
LOT A: Php. 456,412.00
LOT B: Php. 37,450.00
LOT C: Php. 845,110.00
LOT D: Php. 423,885.00
LOT E: Php. 237,143.00
2) The Guimaras State University now invites bids for Books for the Library of Guimaras State University using the Lowest Calculated and Responsive Bidder (LCRB). Delivery of the Goods is required Twenty (20) working days upon receipt of the approved Notice to Proceed. Bidders should have completed, at least Ten (10) years from the date of submission and receipt of bids, contracts similar to the Project. The description of an eligible bidder is contained in the Bidding Documents, particularly, in Section II. Instructions to Bidders.
3) Bidding will be conducted through competitive bidding procedures using a non-discretionary “pass/fail” criterion as specified in the IRR of RA No. 12009.
Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or organizations with at least sixty percent (60%) interest or outstanding capital stock belonging to citizens of the Philippines, and to citizens or organizations of a country the laws or regulations of which grant similar rights or privileges to Filipino citizens, pursuant to RA No. 5183.
4) Interested Bidders may obtain further information from Guimaras State University and inspect the Bidding Documents at the address given below from Monday-Thursday, except holidays, 7:30 am to 6:30 pm.
5) A complete set of Bidding Documents may be acquired by interested Bidders on September 23, 2026 to October 13, 2026 from the address given below and upon payment of the applicable fee for the Bidding Documents, pursuant to the latest Guidelines issued by the GPPB, in the amount of:
Amount of Bidding Documents
LOT A: Php 500.00
LOT B: Php 500.00
LOT C: Php 1,000.00
LOT D: Php 500.00
LOT E: Php 500.00
It may also be downloaded free of charge from the website of the Philippine Government Electronic Procurement System (PhilGEPS) and the website of the Procuring Entity, provided that Bidders shall pay the applicable fee for the Bidding Documents not later than the submission of their bids.
6 The Guimaras State University will hold a Pre-Bid Conference on October 1, 2026, 9:00 A.M. at the Quality Assurance Office and through video conferencing via google meet/ zoom, which shall be open to prospective Bidders.
7) Bids must be duly received by the Bids and Awards Committee (BAC) Secretariat through manual submission at the Quality Assurance Office, on or before October 13, 2026, 9:00 A.M. Late bids shall not be accepted.
8) All Bids must be accompanied by a Bid Security in any of the acceptable forms and in the amount stated in ITB Clause 16.1.
9) Bid opening shall be on October 13, 2026, 9:00 A.M. at the Quality Assurance Office. Bids will be opened in the presence of the Bidders’ representatives who choose to attend the activity.
10) The Guimaras State University reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Section 70 of R.A. No. 12009, without incurring any liability to the affected Bidder or Bidders.
11) For further information, please refer to:
PRECIOUS JOY G. CACERES
BAC Secretariat
McLain, Buenavista, Guimaras
09108042898
bac@gsu.edu.ph
Alternate contact person: Ms. Josephine G. Gambalan (09358663166)
12) You may visit the following websites:
For downloading of Bidding Documents: www.gsu.edu.ph
Line Items
Item No. : 1
Product/Service Name : Books
Description : Assorted Books
Quantity : 1
UOM : Lot
Budget (PHP) : 456,412.00
Item No. : 2
Product/Service Name : Books
Description : Assorted Books
Quantity : 1
UOM : Lot
Budget (PHP) : 37,450.00
Item No. : 3
Product/Service Name : Books
Description : Assorted Books
Quantity : 1
UOM : Lot
Budget (PHP) : 845,110.00
Item No. : 4
Product/Service Name : Books
Description : Assorted Books
Quantity : 1
UOM : Lot
Budget (PHP) : 423,885.00
Item No. : 5
Product/Service Name : Books
Description : Assorted Books
Quantity : 1
UOM : Lot
Budget (PHP) : 237,143.00
Pre-bid Conference
Date : 01/10/2026
Time : 9:00 AM
Venue : Quality Assurance Office, Salvador Campus, McLain, Buenavista, Guimaras.
Reference Number: 13255191
Area of Delivery: Guimaras
Trade Agreement: Implementing Rules and Regulations
Procurement Mode: Public Bidding
Classification: Goods
Category: Books, Maps and Other Publications
Bid Supplements: 0
Document Request List: 12
Details
Status:
Closed
Procedure type:
Open Procedure
Sectors:
22000000 - Printed matter and related products
Place of origin:
Philippines
Places of performance:
Philippines
Deadline:
Oct 13, 2026, 01:00 AM
Contract type:
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Publication date:
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Created date:
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Update date:
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Documents access instructions
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Original URL:
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Buyers
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