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CAO-26-OE-1569 PROCUREMENT OF VARIOUS INFORMATION AND COMMUNICATION TECHNOLOGY EQUIPMENT
AI Summary
The City of Quezon is inviting bids for the procurement of various information and communication technology equipment to support the operations of the City Administrator’s Office. The project, funded through the General Fund, the Trust Fund, and the Special Education Fund, has a total budget of PHP 185,096,500.50 and requires delivery within a two‑month period after award. Eligible bidders must have successfully completed a comparable contract within the past three years and must meet the Philippine procurement regulations, including the minimum ownership or citizenship requirements for Filipino participation. Bidders will be evaluated under the “pass/fail” criterion, with the lowest responsive bid winning most lots and the most economically advantageous bid winning the designated lot.
All equipment supplied must be appropriate for office use and satisfy the technical specifications and standards established by the Quezon City Government for information and communication technology. The procurement will be conducted through a public bidding process, with a pre‑bid conference scheduled for September 29 2026 and bids due by October 13 2026. The bidding documents, fees, and detailed evaluation criteria are available on PhilGEPS and the city’s website. Each bid must be accompanied by a bid security, and any bids exceeding the Approved Budget for Contract will be automatically rejected. The finished equipment must conform to all applicable Philippine government standards for IT and communication technology.
Description
INVITATION TO BID
NO. PROJECT NO. OFFICE PROJECT NAME AMOUNT SOURCE OF FUND DELIVERY PERIOD
7. CAO-26-OE-1569 CITY ADMINISTRATOR'S OFFICE PROCUREMENT OF VARIOUS INFORMATION AND COMMUNICATION TECHNOLOGY EQUIPMENT 185,096,500.50 GENERAL FUND 2 MONTHS
1) The QUEZON CITY LOCAL GOVERNMENT UNIT, through the General Fund, Trust Fund and Special Education Fund of various years intends to apply the sums stated above being the ABC to payments under the contract for the above stated projects of contract for each lot/item. Bids received in excess of the ABC shall be automatically rejected at bid opening.
2) The QUEZON CITY LOCAL GOVERNMENT UNIT now invites bids for various Projects. Delivery of the Goods is required as stated above. Bidders should have completed, within three (3) years from the date of submission and receipt of bids, a contract similar to the Project. The description of an eligible bidder is contained in the Bidding Documents, particularly, in Section II. Instructions to Bidders.
3) Bidding will be conducted through competitive bidding procedures using a non-discretionary “pass/fail” criterion as specified in the IRR of RA No. 12009.
Pursuant to the procedures under Sections 61 and 63 of the same IRR, the award for project nos. 1-7 and 9-48 shall be given to the bidder with the Lowest Calculated and Responsive Bid (LCRB), while the award for project no. 8 shall be given to the bidder with the Most Economically Advantageous and Responsive Bid (MEARB).
Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or organizations with at least sixty percent (60%) interest or outstanding capital stock belonging to citizens of the Philippines, and to citizens or organizations of a country the laws or regulations of which grant similar rights or privileges to Filipino citizens, pursuant to RA No. 5183.
4) Interested Bidders may obtain further information from QUEZON CITY GOVERNMENT Bids and Awards Committee (BAC) Secretariat and inspect the Bidding Documents at the address given below during weekdays from 8:00 a.m. – 5:00 p.m.
5) A complete set of Bidding Documents may be acquired by interested Bidders on Monday, September 21, 2026 from the address given below upon payment of the applicable fee for the Bidding Documents, pursuant to the latest Guidelines issued by the GPPB.
It may also be downloaded free of charge from the website of the Philippine Government Electronic Procurement System (PhilGEPS) and the website of the Procuring Entity, provided that Bidders shall pay the applicable fee for the Bidding Documents not later than the submission of their bids.
STANDARD RATES:
Approved Budget for the Contract Maximum Cost of Bidding Documents (in Philippine Peso)
More than 1 Million up to 5 Million 5,000.00
More than 5 Million up to 10 Million 10,000.00
More than 10 Million up to 50 Million 25,000.00
More than 50 Million up to 500 Million 50,000.00
More than 500 Million 75,000.00
The following are the requirements for purchase of Bidding Documents;
1. PhilGEPS Registration Certificate (Platinum – 3 pages)
2. Document Request List (DRL)
3. Authorization to Purchase Bidding Documents
3.1 Corporate Secretary Certificate for corporation (specific for the project)
3.2 Special Power of Attorney for single proprietorship (specific for the project)
4. Notarized Joint Venture Agreement (as applicable)
6) The QUEZON CITY LOCAL GOVERNMENT UNIT will hold a Pre-Bid Conference on 9:30 AM of Tuesday, September 29, 2026 at 2nd Floor, Procurement Department-Bidding Room, Finance Building, Quezon City Hall Compound, and/or through video conferencing via Zoom which shall be open to prospective bidders.
Meeting ID: 865 8039 3633
Passcode: QCBAC2026
7) Bids must be duly received by the Bids and Awards Committee (BAC) Secretariat through manual submission at the office address indicated below, on or before 9:30 AM of Tuesday, October 13, 2026. Late bids shall not be accepted.
8) All Bids must be accompanied by a Bid Security in any of the acceptable forms and in the amount stated in ITB Clause 16.1.
9) Bid opening shall be on 10:30 AM of Tuesday, October 13, 2026 at the office address indicated below and/or via Zoom. Bids will be opened in the presence of the Bidders’ representatives who choose to attend the activity.
Meeting ID: 899 9768 2708
Passcode: QCBAC2026
10) The QUEZON CITY LOCAL GOVERNMENT UNIT reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Section 70 of R.A. No. 12009, without incurring any liability to the affected Bidder or Bidders.
11) For further information, please refer to:
MA. VICTORIA L. TEJEDOR, MMPA
City Government Department Head III, Procurement Department
2nd Floor, Procurement Department,
Finance Building, Quezon City Hall Compound
Elliptical Road, Barangay Central Diliman, Quezon City.
Email Add: risd.procurement@quezoncity.gov.ph
Tel. No. (02)8988-4242 loc. 8506/8710
Website: www.quezoncity.gov.ph
12) You may visit the following websites:
For downloading of Bidding Documents: www.quezoncity.gov.ph
DATE OF ISSUE: September 18, 2026
MS. MA. MARGARITA S. MEJIA, DPA
Chairperson, QC-BAC-Goods and Services
Pre-bid Conference
Date : 29/09/2026
Time : 9:30 AM
Venue : 2nd Floor, Procurement Department, Finance Building, Quezon City Hall Compound Elliptical Road, Barangay Central Diliman, Quezon City
Reference Number: 13250359
Area of Delivery: Metro Manila
Trade Agreement: Implementing Rules and Regulations
Procurement Mode: Public Bidding
Classification: Goods
Category: Office Equipment
Bid Supplements: 1
Document Request List: 18
NO. PROJECT NO. OFFICE PROJECT NAME AMOUNT SOURCE OF FUND DELIVERY PERIOD
7. CAO-26-OE-1569 CITY ADMINISTRATOR'S OFFICE PROCUREMENT OF VARIOUS INFORMATION AND COMMUNICATION TECHNOLOGY EQUIPMENT 185,096,500.50 GENERAL FUND 2 MONTHS
1) The QUEZON CITY LOCAL GOVERNMENT UNIT, through the General Fund, Trust Fund and Special Education Fund of various years intends to apply the sums stated above being the ABC to payments under the contract for the above stated projects of contract for each lot/item. Bids received in excess of the ABC shall be automatically rejected at bid opening.
2) The QUEZON CITY LOCAL GOVERNMENT UNIT now invites bids for various Projects. Delivery of the Goods is required as stated above. Bidders should have completed, within three (3) years from the date of submission and receipt of bids, a contract similar to the Project. The description of an eligible bidder is contained in the Bidding Documents, particularly, in Section II. Instructions to Bidders.
3) Bidding will be conducted through competitive bidding procedures using a non-discretionary “pass/fail” criterion as specified in the IRR of RA No. 12009.
Pursuant to the procedures under Sections 61 and 63 of the same IRR, the award for project nos. 1-7 and 9-48 shall be given to the bidder with the Lowest Calculated and Responsive Bid (LCRB), while the award for project no. 8 shall be given to the bidder with the Most Economically Advantageous and Responsive Bid (MEARB).
Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or organizations with at least sixty percent (60%) interest or outstanding capital stock belonging to citizens of the Philippines, and to citizens or organizations of a country the laws or regulations of which grant similar rights or privileges to Filipino citizens, pursuant to RA No. 5183.
4) Interested Bidders may obtain further information from QUEZON CITY GOVERNMENT Bids and Awards Committee (BAC) Secretariat and inspect the Bidding Documents at the address given below during weekdays from 8:00 a.m. – 5:00 p.m.
5) A complete set of Bidding Documents may be acquired by interested Bidders on Monday, September 21, 2026 from the address given below upon payment of the applicable fee for the Bidding Documents, pursuant to the latest Guidelines issued by the GPPB.
It may also be downloaded free of charge from the website of the Philippine Government Electronic Procurement System (PhilGEPS) and the website of the Procuring Entity, provided that Bidders shall pay the applicable fee for the Bidding Documents not later than the submission of their bids.
STANDARD RATES:
Approved Budget for the Contract Maximum Cost of Bidding Documents (in Philippine Peso)
More than 1 Million up to 5 Million 5,000.00
More than 5 Million up to 10 Million 10,000.00
More than 10 Million up to 50 Million 25,000.00
More than 50 Million up to 500 Million 50,000.00
More than 500 Million 75,000.00
The following are the requirements for purchase of Bidding Documents;
1. PhilGEPS Registration Certificate (Platinum – 3 pages)
2. Document Request List (DRL)
3. Authorization to Purchase Bidding Documents
3.1 Corporate Secretary Certificate for corporation (specific for the project)
3.2 Special Power of Attorney for single proprietorship (specific for the project)
4. Notarized Joint Venture Agreement (as applicable)
6) The QUEZON CITY LOCAL GOVERNMENT UNIT will hold a Pre-Bid Conference on 9:30 AM of Tuesday, September 29, 2026 at 2nd Floor, Procurement Department-Bidding Room, Finance Building, Quezon City Hall Compound, and/or through video conferencing via Zoom which shall be open to prospective bidders.
Meeting ID: 865 8039 3633
Passcode: QCBAC2026
7) Bids must be duly received by the Bids and Awards Committee (BAC) Secretariat through manual submission at the office address indicated below, on or before 9:30 AM of Tuesday, October 13, 2026. Late bids shall not be accepted.
8) All Bids must be accompanied by a Bid Security in any of the acceptable forms and in the amount stated in ITB Clause 16.1.
9) Bid opening shall be on 10:30 AM of Tuesday, October 13, 2026 at the office address indicated below and/or via Zoom. Bids will be opened in the presence of the Bidders’ representatives who choose to attend the activity.
Meeting ID: 899 9768 2708
Passcode: QCBAC2026
10) The QUEZON CITY LOCAL GOVERNMENT UNIT reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Section 70 of R.A. No. 12009, without incurring any liability to the affected Bidder or Bidders.
11) For further information, please refer to:
MA. VICTORIA L. TEJEDOR, MMPA
City Government Department Head III, Procurement Department
2nd Floor, Procurement Department,
Finance Building, Quezon City Hall Compound
Elliptical Road, Barangay Central Diliman, Quezon City.
Email Add: risd.procurement@quezoncity.gov.ph
Tel. No. (02)8988-4242 loc. 8506/8710
Website: www.quezoncity.gov.ph
12) You may visit the following websites:
For downloading of Bidding Documents: www.quezoncity.gov.ph
DATE OF ISSUE: September 18, 2026
MS. MA. MARGARITA S. MEJIA, DPA
Chairperson, QC-BAC-Goods and Services
Pre-bid Conference
Date : 29/09/2026
Time : 9:30 AM
Venue : 2nd Floor, Procurement Department, Finance Building, Quezon City Hall Compound Elliptical Road, Barangay Central Diliman, Quezon City
Reference Number: 13250359
Area of Delivery: Metro Manila
Trade Agreement: Implementing Rules and Regulations
Procurement Mode: Public Bidding
Classification: Goods
Category: Office Equipment
Bid Supplements: 1
Document Request List: 18
Details
Status:
Closed
Procedure type:
Open Procedure
Sectors:
32000000 - Radio, television, communication, telecommunication and related equipment
Place of origin:
Philippines
Places of performance:
Philippines
Deadline:
Oct 13, 2026, 01:30 AM
Contract type:
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Publication date:
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Created date:
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Update date:
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Documents access instructions
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Original URL:
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Buyers
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