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Corrigendum-Kings Langley Cleaning Tender
AI Summary
Kings Langley School in Hertfordshire is seeking a professional cleaning partner to provide comprehensive custodial services for its 1,126 students and 125 teaching and support staff from 1 April 2027. The contract will cover all school premises, including administrative offices, and will commence with an initial three‑year term, with the possibility of a two‑year extension if performance meets agreed terms. Prospective contractors will be invited to submit a two‑stage tender, beginning with a Procurement Specific Questionnaire and proceeding to an Invitation to Tender after shortlisting.
The school requires a proactive and experienced provider capable of evaluating the existing cleaning regime and recommending improvements in staffing, cleaning methods, equipment, and sustainability practices. A successful partner must demonstrate the ability to deliver consistent, high‑standard cleaning, respond reliably to any issues, and achieve audit and key performance indicator targets. The contractor will be expected to provide a credible, guaranteed cost of operation while adhering to TUPE regulations and employing modern equipment and technology to enhance service quality.
Coupled with financial considerations, the selection will focus on quality, presentation, and the ability to fulfil the above obligations, with a final technical requirement that the proposal explicitly meet TUPE compliance and include a guaranteed cost of operation.
Description
The School is undertaking this procurement to appoint an experienced cleaning partner to deliver a consistently high standard of cleaning from 1st April 2027. The Contract will be for an initial three-year term, with the option to extend for a further two years (1+1), subject to satisfactory performance and the terms of the Contract.
The procurement process follows a two-stage Competitive Flexible Procedure. It begins with a Procurement Specific Questionnaire (PSQ) followed by an Invitation to Tender (ITT) stage after shortlisting. Further details of the procurement process, timetable and evaluation methodology are set out later in this pack.
The School is looking for a proactive cleaning partner with the ideas, experience and operational capability to make a positive and visible difference. The successful Contractor will have the opportunity to review the current cleaning operation and make recommendations on staffing levels, cleaning methods, equipment, materials and working practices. The School particularly welcomes ideas that will raise standards, improve reliability, embed sustainable working methods and create a cleaning service that pupils, staff and visitors can rely on every day.
A key requirement is a TUPE-compliant and operationally deliverable solution, supported by a credible and guaranteed cost of operation. Bidders are encouraged to identify appropriate opportunities for service improvement and investment in modern equipment and technology, and to demonstrate clearly how their proposals will benefit the School.
Whilst value for money is very important, this procurement is not simply about achieving the lowest price. The School is looking for the right balance of consistently high cleaning standards, reliability, responsiveness and financial sustainability.
Above all, the School wants a trusted cleaning partner that will deliver what it promises — meeting agreed input hours in full, achieving audit and KPI targets, and delivering any proposed investment and service improvements in full.
The School is committed to finding the right cleaning solution. If the tenders received do not demonstrate an acceptable and deliverable solution, the School reserves the right, subject to the Procurement Act 2023 and the procurement documents, to make no award and consider alternative arrangements, including an in-house solution.
Contract location: UKH23
Communication: All returns are submitted electronically. https://in-tendhost.co.uk/cohesionconsulting/aspx/Home
Amendments:
Other additional information: Submission deadline updated.
Deadline for requests to participate: 2026-11-06T13:00:00+00:00
Submission address and any special instructions: All returns are submitted electronically. https://in-tendhost.co.uk/cohesionconsulting/aspx/Home
Tenders may be submitted electronically: allowed
Award decision date (estimated): 2027-02-05T23:59:59+00:00
Lot: 1
Lot value (estimated)
1.015.000,00 AED excluding VAT
1.218.000,00 AED including VAT
This contract is subject to renewal: Yes
Description of renewals: The Contract will be for an initial three-year term, with the option to extend for a further two years (1+1), subject to satisfactory performance and the terms of the Contract.
Award criteria:
| Name | Type | Weighting |
|---|---|---|
| Tender Response | quality | 50% |
| Financial Evaluation | cost | 25% |
| Presentation | quality | 25% |
Languages in which tenders or requests to participate may be submitted: En