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DDaT24525 - Research Outcomes Collections System
AI Summary
The DDaT (Digital, Data and Technology) team is seeking a supplier to deliver an unspecified service or technology solution. The contract value is £900,000 and will run for a period of two years, commencing on July 21, 2025, and concluding on July 20, 2027.
The procurement process requires all submissions to be made exclusively through the Jaggaer eSourcing Portal ([https://beisgroup.ukp.app.jaggaer.com/](https://beisgroup.ukp.app.jaggaer.com/)). Bidders are advised to review the tender documents available on the portal for specific submission deadlines and requirements. Late submissions will not be accepted. Technical support for the Jaggaer portal is available through their Helpdesk at 08000 698 632 or customersupport@jaggaer.com.
The procurement process adheres to all relevant public procurement regulations. All materials related to the bidding process are confidential and remain the property of the DDaT team. Bidders must use these materials solely for the purpose of this procurement. The DDaT team reserves the right not to award a contract or to modify the procurement process at any stage. Bidders are responsible for all costs incurred during the bidding process.
Description
DO NOT apply directly to the buyer.
All tender information MUST be submitted through the Jaggaer eSourcing Portal.
Brief Description of Requirement
This tender will appoint a supplier to implement a research outcomes data collection system to ensure UKRI is able to continue to collect outputs, outcomes and impact data from its award holders. This includes:
• the ingestion of relevant data from UKRI (for example, but not limited to information on awards, collaborating organisations, and research team contact details).
• collecting data from awardees and their teams on a set of questions provided by UKRI.
• automatic data collection from third party organisations (for example but not limited to data linked to persistent identifiers and automated outputs such as publications).
• validate and quality assure the final data set.
• the delivery of the final dataset to UKRI through an automated channel (for example such as an API).
This needs to be supported by a range of structures and services to underpin the general process. These include process governance, stakeholder engagement, data information and governance, and contract management and support.
Please ensure you review all attached information to ensure a full understanding of this requirement. All attachments can be found with the Supplier Attachments tab within the Jaggaer eSourcing Portal.
This contract will be awarded based on the evaluation criteria as set out in the RFP document.
How to Apply
UK Shared Business Services Ltd (UKSBS) will be using the Jaggaer eSourcing Portal for this procurement.
To register on the Jaggaer eSourcing portal please use the link https://beisgroup.ukp.app.jaggaer.com/ and follow the instructions to register as a supplier.
If you are already registered on the Jaggaer eSourcing Portal and wish to participate in this procurement, please use the link: https://beisgroup.ukp.app.jaggaer.com/.
Once you are logged into the system you will be able to locate the Procurement you wish to leave a bid on by clicking the ITTs Open to All Suppliers and searching for the reference number ITT_1982 or DDaT24525.
Location of contract: North East,North West,Yorkshire and The Humber,East Midlands,West Midlands,East of England,London,South East,South West,Scotland,Wales,Northern Ireland
Value of contract: £1,350,000
Contract start date: 6 June 2025
Contract end date: 5 June 2028
Contract is suitable for SMEs?: Yes
Contract is suitable for VCSEs?: Yes
Links
- https://beisgroup.ukp.app.jaggaer.com/
- Jaggaer eSourcing Portal
Additional Text
DO NOT APPLY DIRECTLY TO BUYER
All submissions will be assessed in accordance with the Public Procurement Regulations that apply to this opportunity.
Responses must be received by the date and time in the tender documentation; responses received outside of the deadline or not sent via the Jaggaer eSourcing portal will not be accepted or considered by the Contracting Authority further for this opportunity, unless a system outage is experienced, to which the Contracting Authority will advise upon accordingly.
All enquiries with respect to access to the eSourcing Portal and problems with functionality within the portal must be submitted to eSourcing Portal Helpdesk, not the Contracting Authority contact for this procurement.
Phone 08000 698 632
Email customersupport@jaggaer.com
Please note; the eSourcing Portal is a free self-registration portal. Bidders can complete the online registration at the following link: https://beisgroup.ukp.app.jaggaer.com/
Bidders should read all attachments, messages and the response envelopes located within the eSourcing Portal carefully before completing the bid submission. Failure to comply with any of these instructions for completion and submission of the bid submission may result in the rejection and exclusion of the bid. Bidders are advised therefore to acquaint themselves fully with the extent and nature of the specification requirements and contractual obligations. These instructions constitute the Conditions of bidding. Participation in the process automatically signals that the Bidder accepts these Conditions as part of the bidding process.
All material issued in connection with this bidding process shall remain the property of the Contracting Authority and shall be used only for the purpose of this procurement. All Due Diligence Information shall be either returned to the Contracting Authority or securely destroyed by the Bidder (at the Contracting Authority's option) at the conclusion of the procurement.
Interested organisations should ensure that they allow a sufficiency of time, prior to the deadline to allow all sections to be completed in full and any attachments to be uploaded.
The Contracting Authority expressly reserves the right:
i. not to award any contract as a result of the procurement process commenced by publication of this notice; and
ii. to make whatever changes it may see fit to the content and structure of the procurement; and under no circumstances as part of your organisations participation in this opportunity, will the Contracting Authority be liable for any costs incurred by any organisation as a result. If the Contracting Authority decides to enter into a contract with any successful organisation(s), this does not mean that there is any guarantee of subsequent contracts being awarded. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of your organisation in doing so.