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Events & Activities Countywide
AI Summary
Durham County Council is creating an open framework to commission a wide range of events, attractions, entertainment and community engagement activities across County Durham. The procurement covers four distinct lots: Lot 1 seeks entertainment providers for musicians, DJs, street theatre and other performers intended to energise festivals, cultural programs and community celebrations; Lot 2 invites firms that can deliver professional event management, from planning and coordination to health‑safety oversight; Lot 3 is dedicated to the delivery of large‑scale, flagship events such as major festivals and civic celebrations that require comprehensive operational coordination and specialist consultancy; and Lot 4 requires suppliers of specialist support services, including stage, technical, audio‑visual, temporary structures, security, traffic and medical facilities, to ensure safe and successful event execution. Together, these lots provide a comprehensive suite of services that will enable Durham County Council to host a variety of events, initially supporting the Pride in Place programme and subsequently other council‑led celebrations as funding allows.
All supplied services and equipment must comply with applicable health and safety regulations and industry best‑practice standards.
Description
Contract location: UKC14
Communication: The documents must be downloaded from www.open-uk.org these will be available from 7th September 2026. Any questions must be raised though this Open system for a response
Enquiry deadline: 2026-09-21T12:00:00+01:00
Submission address and any special instructions: The documents must be downloaded from www.open-uk.org these will be available from 7th September 2026. Any questions must be raised though this Open system for a response
Tenders may be submitted electronically: allowed
Award decision date (estimated): 2026-10-12T23:59:59+01:00
Lot: 1
Description: This lot covers the provision of entertainment, performers and audience engagement activities for a range of events, festivals, cultural programmes and community celebrations. Services may include, but are not limited to: Musicians, bands and live music performances DJs, presenters, hosts and compères Children's entertainment, workshops and family activities Street theatre, walkabout acts and interactive performers Cultural, heritage and arts-based performances Community engagement activities designed to encourage participation and involvement from residents, visitors and community groups
Lot value (estimated)
300.000,00 GBP excluding VAT
360.000,00 GBP including VAT
Lot: 2
Description: This lot covers the provision of professional event management services to support the planning, development, coordination and delivery of events of varying scale and complexity. Services may include, but are not limited to: Event planning and project management Event coordination and on-site delivery Programme and event content development Stakeholder and partnership management Site planning and operational coordination Health and safety planning and management
Lot value (estimated)
300.000,00 GBP excluding VAT
360.000,00 GBP including VAT
Lot: 3
Description: This lot covers the delivery of large-scale, complex and flagship events that require specialist expertise, significant operational planning and coordination of multiple stakeholders, contractors and service providers. Events may include major festivals, destination events, civic celebrations and large public gatherings. Services may include, but are not limited to: Comprehensive event management services Event production and technical delivery Crowd management planning and implementation Site infrastructure planning and coordination Multi-day event management and operational oversight Specialist event consultancy and advisory services
Lot value (estimated)
300.000,00 GBP excluding VAT
360.000,00 GBP including VAT
Lot: 4
Description: This lot covers the provision of specialist event support services, equipment and infrastructure required to facilitate the safe and successful delivery of events. Suppliers may provide individual services or integrated support solutions depending on event requirements. Services may include, but are not limited to: Stage, technical and production services Audio visual, sound and lighting equipment Temporary structures, marquees and associated infrastructure Security, stewarding and access control services Traffic management and event transport solutions First aid, medical and welfare services Event branding, signage and wayfinding Equipment hire and associated support services
Lot value (estimated)
300.000,00 GBP excluding VAT
360.000,00 GBP including VAT
Award criteria:
| Name | Type | Weighting |
|---|---|---|
| Entertainment / Performer Experience | quality | 60% |
| Event Management Experience, Planning and Delivery Approach | quality | 60% |
| Large Scale Event Services Experience, Planning and Delivery Approach | quality | 60% |
| Event Support Services Experience, Coordination and Delivery Approach | quality | 60% |
| Pricing Schedule | price | 40% |
| Price Schedule | price | 40% |
Languages in which tenders or requests to participate may be submitted: En