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GOODS-CB-2026-68 Procurement of Catering Services for Various Activities and Events Under the Peace and Order Program of the Province of Zamboanga del Sur CY 2026
AI Summary
The Provincial Government of Zamboanga del Sur seeks to engage a qualified catering contractor to provide food service for a range of activities and events related to the Peace and Order Program for the calendar year 2026. The elected governing body will rely on the bid awarded through a public tender process to secure meals and related catering services for provincial official functions, community gatherings, and other program‑related engagements that will take place within the province’s jurisdiction. Acceptance of the contract will allow the chosen supplier to deliver services at multiple venues across the province, ensuring consistent quality and timely availability throughout the contractual period.
The contract requires the contractor to deliver a comprehensive catering package—including preparation, cooking, presentation, and service—within a 90‑calendar‑day delivery period, hereafter referred to as the contract time frame. The successful bidder must meet eligibility criteria that reflect experience in similar projects and should be able to provide reliable services in accordance with the established requirements; compliance with the procurement rules and regulations governing public agencies is mandatory. Suitability will also be measured by the contractor’s proven capacity to meet the delivery schedule and quality standards set out in the bidding documents.
Description
Republic of the Philippines
REGION IX
PROVINCE OF ZAMBOANGA DEL SUR
Pagadian City
Provincial Capitol, Pagadian City
INVITATION TO APPLY FOR ELIGIBILITY AND TO BID
The Provincial Government of Zamboanga del Sur, through its Bids and Awards Committee (BAC), invites suppliers/manufacturers/distributors/contractors to apply for eligibility and to bid for the hereunder project:
Contract Ref. No.: GOODS-CB-2026-68
Name of Project: Procurement of Catering Services for Various Activities and Events Under the Peace and Order Program of the Province of Zamboanga del Sur CY 2026
Location: Provincial Government of Zamboanga del Sur
Approved Budget for the Contract: Php 11,941,145.00
Source of Fund: General Fund CY 2026
Delivery Period: Within 90 C.D upon receipt of NTP until December 31, 2026
Prospective Bidders should have completed a similar single contract with a value of at least fifty percent (50%) of the Approved Budget for the Contract (ABC) within 5 years from the date of submission and receipt of bids. However, in view of the determination by the Procuring Entity that imposition of the provisions of Section 52.4.1.3 of the IRR of RA 12009 will likely result to failure of bidding or monopoly that will defeat the purpose of public bidding, the Bidder may comply with the following requirements:
a) Completed at least one (1) similar contract amounting to Twenty Five Percent (25%) of the ABC; and
b) Completed other contracts, whether similar or not, with an aggregate amount of at least Twenty Five Percent (25%) of the ABC.
The BAC will use non-discretionary pass/fail criteria in the Eligibility Check/Screening as well as the Preliminary Examination of Bids. The BAC will conduct post- qualification of the single/lowest calculated responsive bid.
All particulars relative to Eligibility Statement and Screening, Bid Security, Performance Security, Pre-Bidding Conference, Evaluation of Bids, Post Qualification and Award of Contract shall be governed by the pertinent provisions of R.A 12009 and its Implementing Rules and Regulations (IRR).
The schedule of BAC activities is as follows:
BAC Activities Date Place
Pre-procurement Conference September 10, 2026 @2:00PM PGO Conference Room, Second Floor, Capitol Building, Pagadian City
Advertisement / Posting of IAEB September 14-21, 2026 PHILGEPS
Issuance of Bidding Documents September 14-October 06, 2026 BAC Office, Second Floor, Old Zamboanga del Sur Provincial College Building, Pagadian City
Pre-Bid Conference September 22, 2026 @2:00PM PGO Conference Room, Second Floor, Capitol Building, Pagadian City
Opening of Bids October 06, 2026 @2:00PM PGO Conference Room, Second Floor, Capitol Building, Pagadian City
The BAC will issue to prospective bidders Checklist of Eligibility Requirements at the BAC Secretariat Office, Second Floor Old Zamboanga del Sur Provincial College Building, Pagadian City, upon payment of non-refundable fee for the Bidding Documents in the amount of Twenty-five Thousand Pesos (P’25,000.00).
Prospective Bidders shall submit their Eligibility Requirements to the BAC at the said address starting September 14, 2026 (office hours), until 9:00AM of October 06, 2026 for the eligibility screening. They also obtain the results of the Eligibility Check by the BAC at the same address.
The Pre-Bid Conference will be on September 22, 2026@2:00PM at PGO Conference Room, Second Floor, Capitol Building, Pagadian City.
Bids must be duly received by the BAC Secretariat through manual submission at the office address indicated below, on or before October 06, 2026 @9:00AM. Late bids shall not be accepted.
All bids must be accompanied by a Bid Securing Declaration or Bid Security either in a form of cash or cashier’s check equivalent to 2% or surety bond equivalent to 5% of the ABC and valid for at least 120 days from the date of the opening of bids.
The Provincial Government of Zamboanga del Sur assumes no responsibility whatsoever to compensate or indemnify bidders for any expenses incurred in the preparation of their bids.
The Provincial Government of Zamboanga del Sur reserves the right to reject any of all bids, to annul the bidding process, and to reject all bids any time prior to contract award without thereby incurring any liability to the affected bidder or bidders.
Approved by:
(SGD)
JOEFE P. SUSON
Provincial Administrator
BAC Chairperson -Goods and Services
Province of Zamboanga del Sur
Pre-bid Conference
Date : 22/09/2026
Time : 2:00 PM
Venue : PGO Conference Room, Second Floor, Capitol Building, Pagadian City
Reference Number: 13240640
Area of Delivery: Zamboanga Del Sur
Trade Agreement: Implementing Rules and Regulations
Procurement Mode: Public Bidding
Classification: Goods
Category: Catering Services
Bid Supplements: 1
Document Request List: 1
REGION IX
PROVINCE OF ZAMBOANGA DEL SUR
Pagadian City
Provincial Capitol, Pagadian City
INVITATION TO APPLY FOR ELIGIBILITY AND TO BID
The Provincial Government of Zamboanga del Sur, through its Bids and Awards Committee (BAC), invites suppliers/manufacturers/distributors/contractors to apply for eligibility and to bid for the hereunder project:
Contract Ref. No.: GOODS-CB-2026-68
Name of Project: Procurement of Catering Services for Various Activities and Events Under the Peace and Order Program of the Province of Zamboanga del Sur CY 2026
Location: Provincial Government of Zamboanga del Sur
Approved Budget for the Contract: Php 11,941,145.00
Source of Fund: General Fund CY 2026
Delivery Period: Within 90 C.D upon receipt of NTP until December 31, 2026
Prospective Bidders should have completed a similar single contract with a value of at least fifty percent (50%) of the Approved Budget for the Contract (ABC) within 5 years from the date of submission and receipt of bids. However, in view of the determination by the Procuring Entity that imposition of the provisions of Section 52.4.1.3 of the IRR of RA 12009 will likely result to failure of bidding or monopoly that will defeat the purpose of public bidding, the Bidder may comply with the following requirements:
a) Completed at least one (1) similar contract amounting to Twenty Five Percent (25%) of the ABC; and
b) Completed other contracts, whether similar or not, with an aggregate amount of at least Twenty Five Percent (25%) of the ABC.
The BAC will use non-discretionary pass/fail criteria in the Eligibility Check/Screening as well as the Preliminary Examination of Bids. The BAC will conduct post- qualification of the single/lowest calculated responsive bid.
All particulars relative to Eligibility Statement and Screening, Bid Security, Performance Security, Pre-Bidding Conference, Evaluation of Bids, Post Qualification and Award of Contract shall be governed by the pertinent provisions of R.A 12009 and its Implementing Rules and Regulations (IRR).
The schedule of BAC activities is as follows:
BAC Activities Date Place
Pre-procurement Conference September 10, 2026 @2:00PM PGO Conference Room, Second Floor, Capitol Building, Pagadian City
Advertisement / Posting of IAEB September 14-21, 2026 PHILGEPS
Issuance of Bidding Documents September 14-October 06, 2026 BAC Office, Second Floor, Old Zamboanga del Sur Provincial College Building, Pagadian City
Pre-Bid Conference September 22, 2026 @2:00PM PGO Conference Room, Second Floor, Capitol Building, Pagadian City
Opening of Bids October 06, 2026 @2:00PM PGO Conference Room, Second Floor, Capitol Building, Pagadian City
The BAC will issue to prospective bidders Checklist of Eligibility Requirements at the BAC Secretariat Office, Second Floor Old Zamboanga del Sur Provincial College Building, Pagadian City, upon payment of non-refundable fee for the Bidding Documents in the amount of Twenty-five Thousand Pesos (P’25,000.00).
Prospective Bidders shall submit their Eligibility Requirements to the BAC at the said address starting September 14, 2026 (office hours), until 9:00AM of October 06, 2026 for the eligibility screening. They also obtain the results of the Eligibility Check by the BAC at the same address.
The Pre-Bid Conference will be on September 22, 2026@2:00PM at PGO Conference Room, Second Floor, Capitol Building, Pagadian City.
Bids must be duly received by the BAC Secretariat through manual submission at the office address indicated below, on or before October 06, 2026 @9:00AM. Late bids shall not be accepted.
All bids must be accompanied by a Bid Securing Declaration or Bid Security either in a form of cash or cashier’s check equivalent to 2% or surety bond equivalent to 5% of the ABC and valid for at least 120 days from the date of the opening of bids.
The Provincial Government of Zamboanga del Sur assumes no responsibility whatsoever to compensate or indemnify bidders for any expenses incurred in the preparation of their bids.
The Provincial Government of Zamboanga del Sur reserves the right to reject any of all bids, to annul the bidding process, and to reject all bids any time prior to contract award without thereby incurring any liability to the affected bidder or bidders.
Approved by:
(SGD)
JOEFE P. SUSON
Provincial Administrator
BAC Chairperson -Goods and Services
Province of Zamboanga del Sur
Pre-bid Conference
Date : 22/09/2026
Time : 2:00 PM
Venue : PGO Conference Room, Second Floor, Capitol Building, Pagadian City
Reference Number: 13240640
Area of Delivery: Zamboanga Del Sur
Trade Agreement: Implementing Rules and Regulations
Procurement Mode: Public Bidding
Classification: Goods
Category: Catering Services
Bid Supplements: 1
Document Request List: 1
Details
Status:
Closed
Procedure type:
Open Procedure
Sectors:
55000000 - Hotel, restaurant and retail trade services
Place of origin:
Philippines
Places of performance:
Philippines
Deadline:
Oct 6, 2026, 06:00 AM
Contract type:
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Publication date:
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Created date:
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Update date:
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