Hertford Regional College (HRC) - Cleaning Tender

Our goal at HRC is to prepare you for your future career, whether that is straight from the college or after progressing to university. We believe that your learning experience at HRC is critical in order to set you ahead of the competition, to get that dream job or a place at your first-choice university.
You will learn in award-winning facilities, installed with professional equipment and be taught by industry experts. You will have opportunities to meet and work with local employers to develop both your academic and high-level technical and vocational skill-sets. Our staff will provide the advice and support you will need to help you succeed but we will also respect you and give you the space you need to grow as a person. This will include developing employability skills, the ones that employers tell us they value and that set the best employees apart from the rest.
We expect that our students will go on to achieve great things and we are proud to witness the successful careers our alumni have forged for themselves across all industry sectors.
Further information regarding HRC can be obtained here: https://hrc.ac.uk/
Tender information:
The successful tenderer will be required to provide excellent cleaning services at Hertford Regional College which includes the following locations:
Broxbourne Campus – Turnford, Broxbourne, Herts EN10 6AR
Ware Campus – London Road, Ware, Herts SG12 9JF
The contract term being tendered for 3 years, from 1st April 2027 – 31st March 2030. There is an option for a further extension period for up to two additional years to 31st March 2032.
The contract offers an excellent opportunity to review and propose enhancements to the current cleaning services. This includes both core term time cleaning and periodic deep cleaning throughout the year.
The Client is keen to secure a high quality cleaning service whereby its students are able to enjoy excellence in education, supported by excellently kept facilities.
The Client expects both a tightly managed service and high levels of productivity to be delivered by the cleaning staff at all times. The Client expects a management style delivered by the successful contractor that supports, encourages and develops the cleaning staff. The successful contractor will also have robust plans to ensure the campuses are fully staffed at all times.
The Client is not obliged to accept the lowest price submitted for this tender, rather the Client is keen to secure best value from this contract and to deliver best value to its students. Innovative and creative ideas as to how the cleaning services can be developed and improved, will be welcomed. The Client seeks a contractor that is keen to work in partnership and who will deliver to its highest abilities, at all times.
Competitive Flexible Procedure
This procurement will be run under the Competitive Flexible Procedure. This will follow a two stage approach, with stage 1 being the Procurement Specific Questionnaire (PSQ). Here a minimum of 5 candidates (or less, in the event less than 5 meet the minimum criteria) and a maximum of 10 candidates, will progress to stage 2. Any selection of tenderers will be based solely on the criteria set out for the procurement and a minimum score of 60% must be achieved.
Selected tenderers will then be invited to stage 2, the Invitation To Tender (ITT). Here, the evaluation of tender response will be set as 50% price and 50% quality and innovation.
Value of contract:
The annual value of the current contract is £430,000
Therefore the value of this contract is £2,150,000
The contract shall be a fixed price contract with invoices raised monthly to the Client.
Additional requirements and information:
•The Client has a minimum requirement for a contractor’s employers' liability and public liability insurances of £5 million
•The minimum annual turnover that your company must have achieved to be considered for this opportunity is £1 million
•There are not incumbent cleaning staff currently within the Local Government Pension Scheme
•The cleaning services are currently contracted to Birkin
•The client reserves the right not to appoint in conclusion of this project.
For more information about this opportunity, please visit the eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Herts:-School-cleaning-services./332QTHVCG4
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/332QTHVCG4

Contract location: UKH23
Communication: https://www.delta-esourcing.com/respond/332QTHVCG4
Enquiry deadline: 2026-11-12T16:15:00+00:00
Deadline for requests to participate: 2026-11-12T16:15:00+00:00
Submission address and any special instructions: https://www.delta-esourcing.com/respond/332QTHVCG4
Tenders may be submitted electronically: allowed
Award decision date (estimated): 2027-02-05T23:59:59+00:00

Lot: 1
Lot value (estimated)
2.150.000,00 GBP excluding VAT
2.580.000,00 GBP including VAT
This contract is subject to renewal: Yes
Description of renewals: There is an option for a further extension period for up to two additional years to 31st March 2032.

Award criteria:

Name	Type	Weighting
Quality	quality	50%
Price	price	50%

Languages in which tenders or requests to participate may be submitted: En