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Hotel & Lodging & Meeting Facilities 2026-05-2208
AI Summary
The Province of Northern Samar, through its Bids and Awards Committee, seeks a qualified supplier to provide lodging and meeting facilities for a series of provincial population‑office activities held in Catarman and surrounding communities. The procurement covers accommodation, breakfast, lunch, and dinner services for participants in basic skills training, pre‑marriage orientation, re‑tooling workshops, registry of barangay inhabitant migrants orientation, and provincial population‑management conferences. The contracted supplier will be required to deliver services on the dates specified in the end‑user’s purchase requests and to comply with the technical specifications established under RA No. 12009 as reflected in the BAC resolution.
The scope includes accommodation for groups ranging from 12 to 60 participants, with breakfast and dinner menus that adhere to local culinary standards, and lunch menus featuring three dishes. Snacks and beverages are also specified for larger gatherings. Each event is budgeted separately, and the supplier must provide the complete set of meals and lodging for the entire attendance cohort as recorded in the quotation documents.
All supplied goods and services must meet the technical specifications, documentation, and standards outlined in this RFQ.
Description
PROVINCE OF NORTHERN SAMAR
Catarman, Northern Samar
BIDS AND AWARDS COMMITTEE
REQUEST FOR QUOTATION
Date:
July 13, 2026
RFQ No.:
26-07-13-27
Name of Supplier (Business name):
Address:
TIN:
Contact No.:
The
POPCOM, through the Bids and Awards Committee (BAC), intends to procure
Lodging and Meeting Facilities, with PR No.:
The
2026-05-2208.
Hotel, Lodging and Meeting Facilities shall be procured through the
Hotel,
Small Value
Procurement in accordance with RA No. 12009 as reflected on BAC Resolution No
SVP-07-13-01.
Suppliers of known qualifications are invited to submit their quotation/proposal, signed by you or
your duly authorized representative not later than
JULY 17, 2026, subject to the Terms and Conditions
provided in this RFQ.
The contract shall be awarded to the supplier with the lowest and responsive quotation.
The following documents are required to be submitted along with the quotations/proposal:
1. Mayor's/Business Permit
2. PhilGEPS Certificate of Registration (Platinum)
3. Omnibus Sworn Statement (RA No. 12009 - NGPA New Form)
Open quotations may be submitted, manually or through email at the address and contact numbers
indicated below.
For queries, you may contact us at (055) 500-1128 or email address at
bac.alternative@outlook.com.
pgnsbac1@gmail.com /
DR. JOSE LUIS A. ACOMPAÑADO
BAC Chairman
RFQ No.: 26-07-13-27
PGNS-BAC-005-FM Rev.00
1 OF 8
Effectivity Date: July 17, 2023
RFQ No.: 26-07-13-27
Effectivity Date: July 17, 2023 2 OF 8 PGNS-BAC-005-FM Rev.00
General Instructions
1. Accomplish the RFQ completely and accurately.
2. Alteration of this form in any way is not allowed.
3. Failure to comply with any of the technical specifications required will disqualify your
quotation.
4. Failure to follow these instructions will disqualify your quotation.
After having carefully read and accepted the Terms and Conditions, I/we submit my/our quotation/s for
the items as follows:
Item
No.
Qty. Unit Item
Description/Technical
Specifications
Approved Budget
for the Contract
Quotation/Offer
Unit
Price
Total
Price
Unit
Price
Total
Price
Brand/Model
2026-05-2208 - For the use of Provincial Population Office Activities.
1 50 Pack
(pack)
Basic Skills Training for
Municipal Population
Officers (MPOs) and
Barangay Population
Volunteers (BPVs) on
Philippine Management
Lunch (3 Dishes)
50pax x 350.00 =
17,500.00
Menu
1. pakbet
2. lechon kawali
3. fish fillet
350.00 17,500.00
2 50 Pack
(pack)
Basic Skills Training for
Municipal Population
Officers (MPOs) and
Barangay Population
Volunteers (BPVs) on
Philippine Management
Snacks
50pax x 120.00 =
6,000.00
Menu
1. Egg Pie
2. Soda
120.00 6,000.00
RFQ No.: 26-07-13-27
Effectivity Date: July 17, 2023 3 OF 8 PGNS-BAC-005-FM Rev.00
Item
No.
Qty. Unit Item
Description/Technical
Specifications
Approved Budget
for the Contract
Quotation/Offer
Unit
Price
Total
Price
Unit
Price
Total
Price
Brand/Model
3 23 Pack
(pack)
Pre-Marriage
Orientation and
Counseling - Module 1
its IRR for Local Teams.
Accommodation with
Breakfast & Dinner
23pax x 1,400.00 =
32,200
Breakfast Menu
1. Egg
2. Corned Beef
Dinner Menu
1. Pakbet
2. Buttered Garlic
3. Bicol Express
1,400.00 32,200.00
4 50 Pack
(pack)
Pre-Marriage
Orientation and
Counseling - Module 1
its IRR for Local Teams.
Lunch (Dishes)
50pax x 350.00 =
17,500.00
Menu
1. Ginisang Ampalaya
2. sweet & sour Fish
3. Fried Chicken
350.00 17,500.00
5 50 Pack
(pack)
Pre-Marriage
Orientation and
Counseling - Module 1
its IRR for Local Teams.
Snacks
50pax x 120.00 =
6,000.00
Menu
1. Kakanin
2. Soda
120.00 6,000.00
RFQ No.: 26-07-13-27
Effectivity Date: July 17, 2023 4 OF 8 PGNS-BAC-005-FM Rev.00
Item
No.
Qty. Unit Item
Description/Technical
Specifications
Approved Budget
for the Contract
Quotation/Offer
Unit
Price
Total
Price
Unit
Price
Total
Price
Brand/Model
6 32 Pack
(pack)
Kalalakihang Tapat sa
Responsibilidad at
Obligasyon sa Pamilya
(KATROPA)
Accommodation with
Breakfast & Dinner
32pax x 1,400.00 =
44,800.00
Breakfast Menu
1. Boiled Egg
2. luncheon meat
Dinner Menu
1. Adobong Sitaw
2. Ginataang Isda
3.Chicken Curry
1,400.00 44,800.00
7 40 Pack
(pack)
Kalalakihang Tapat sa
Responsibilidad at
Obligasyon sa Pamilya
(KATROPA).
Lunch (3 Dishes)
40pax x 350.00 =
14,000.00
1. Chopsuey
2. Pininyahang Manok
3. Buttered Garlic
Shrimp
350.00 14,000.00
8 40 Pack
(pack)
Kalalakihang Tapat sa
Responsibilidad at
Obligasyon sa Pamilya
(KATROPA).
Snacks
40pax x 120.00 =
4,800.00
Menu
1. Egg Sandwich
2. soda
120.00 4,800.00
RFQ No.: 26-07-13-27
Effectivity Date: July 17, 2023 5 OF 8 PGNS-BAC-005-FM Rev.00
Item
No.
Qty. Unit Item
Description/Technical
Specifications
Approved Budget
for the Contract
Quotation/Offer
Unit
Price
Total
Price
Unit
Price
Total
Price
Brand/Model
9 12 Pack
(pack)
Retooling Workshops
Cum IPCC Skills for
Municipal Population
Officers and Provincial
Population office
Personnel.
Accommodation with
Breakfast and Dinner
12pax x 1,400.00 =
16,800.00
Breakfast Menu
1. Egg
2. Dried Fish
Dinner Menu
1. Pakbet
2. Adobong Manok'
3. Pork Ribs
1,400.00 16,800.00
10 55 Pack
(pack)
Retooling Workshops
Cum IPCC Skills for
Municipal Population
Officers and Provincial
Population office
Personnel.
Snacks
55pax x 120.00 =
6,600.00
Menu
1. Buko Pie
2. Juice
120.00 6,600.00
11 55 Pack
(pack)
Retooling Workshops
Cum IPCC Skills for
Municipal Population
Officers and Provincial
Population office
Personnel.
Lunch (3 Dishes)
55pax x 350.00
=19,250.00
Menu
1. Mix Veg.
2. Fried Ribs
3. Cordon Blue
350.00 19,250.00
RFQ No.: 26-07-13-27
Effectivity Date: July 17, 2023 6 OF 8 PGNS-BAC-005-FM Rev.00
Item
No.
Qty. Unit Item
Description/Technical
Specifications
Approved Budget
for the Contract
Quotation/Offer
Unit
Price
Total
Price
Unit
Price
Total
Price
Brand/Model
12 28 Pack
(pack)
Registry of Barangay
Inhabitant Migrants
Orientation
Accommodation with
Breakfast and Dinner
28pax x 1,400 =
39,200.00
Breakfast Menu
1. Egg
2. Bacon
Dinner Menu
1. chopsuey
2. Garlic buttered
Chicken
3. Pork Humba
1,400.00 39,200.00
13 60 Pack
(pack)
Registry of Barangay
Inhabitant Migrants
Orientation
Lunch (3 Dishes)
60pax x 350 =
21,000.00
Menu
1. Mix Veg
2. Grilled Liempo
3. Fried Fish
350.00 21,000.00
14 60 Pack
(pack)
Registry of Barangay
Inhabitant Migrants
Orientation
Snacks
60pax x 120 = 7,200.00
Menu
1. Carbonara
2. Soda
120.00 7,200.00
15 15 Pack
(pack)
Provincial Population &
Management
Conference
Accommodation with
Breakfast and Dinner
15pax x 1,400 =
21,000.00
Breskfast Menu
1. Egg
2. Bacon
Dinner Menu
1. Chapseuy
2. Chicken Pochero
3. Pork Sisig
1,400.00 21,000.00
RFQ No.: 26-07-13-27
Effectivity Date: July 17, 2023 7 OF 8 PGNS-BAC-005-FM Rev.00
Item
No.
Qty. Unit Item
Description/Technical
Specifications
Approved Budget
for the Contract
Quotation/Offer
Unit
Price
Total
Price
Unit
Price
Total
Price
Brand/Model
16 45 Pack
(pack)
Provincial Population &
Management
Conference
Lunch (3 Dishes)
45pax x 350 =
15,570.00
350.00 15,750.00
17 45 Pack
(pack)
Provincial Population &
Management
Conference
Snacks
45pax x 120 = 5,400.00
120.00 5,400.00
18 24 Pack
(pack)
Basic skills Training for
Municipal Population
Officers (MPOs) and
Barangay Population
Volunteers.
Accmmodation With
Breakfast & Dinner
24pax x 1,400 =
33,600.00
Menu
1. Pakbet
2. Buttered Garlic
Shirmp
2. cordon bleu
1,400.00 33,600.00
TOTAL 328,600.00
Remarks:
MAILYN BALLETA
Canvasser
________________________________
Proprietor/Authorized Representative
(Signature Over Printed Name)
TERMS AND CONDITIONS
1. Bidder shall provide correct and accurate information as required in this form.
2. The price quotation/s shall be valid for a period of 60 calendar days from the date of submission.
3. The price quotation/s, to be denominated in Philippine Peso shall include all taxes, duties, and/or
levies payable.
4. All quotations which exceeds the Approved Budget for the Contract shall be rejected.
5. The award of contract shall be made to the lowest quotation which complies with the technical
specifications, and other terms and conditions stated herein.
6. Any alterations, interlineations, or overwriting shall not be allowed including the terms and
conditions of RFQ.
7. The service shall be performed by the supplier on the activity date specified by the end-user in the
purchase request.
8. The Provincial Government of Northern Samar shall have the right to inspect and/or test the goods
to confirm their conformity to the technical specifications.
9. Liquidated damages equivalent to one tenth of one percent (0.1%) of the value of the goods not
delivered within the prescribed delivery period shall be imposed per day of delay. The PGNS shall
rescind the contract once the cumulative amount of liquidated damages reaches ten percent (10%) of
the amount of the contract, without prejudice to other courses of action and remedies that the PGNS
may take.
10. Bidder shall refund any overprice that the Commission on Audit may determine.
PGNS-BAC-005-FM Rev.00
RFQ No.: 26-07-13-27
8 OF 8
Effectivity Date: July 17, 2023
Reference Number: 13126845
Area of Delivery: Northern Samar
Trade Agreement: Implementing Rules and Regulations
Procurement Mode: Negotiated Procurement - Small Value Procurement (Sec. 34)
Classification: Goods
Category: Hotel and Lodging and Meeting Facilities
Bid Supplements: 0
Document Request List: 0
Catarman, Northern Samar
BIDS AND AWARDS COMMITTEE
REQUEST FOR QUOTATION
Date:
July 13, 2026
RFQ No.:
26-07-13-27
Name of Supplier (Business name):
Address:
TIN:
Contact No.:
The
POPCOM, through the Bids and Awards Committee (BAC), intends to procure
Lodging and Meeting Facilities, with PR No.:
The
2026-05-2208.
Hotel, Lodging and Meeting Facilities shall be procured through the
Hotel,
Small Value
Procurement in accordance with RA No. 12009 as reflected on BAC Resolution No
SVP-07-13-01.
Suppliers of known qualifications are invited to submit their quotation/proposal, signed by you or
your duly authorized representative not later than
JULY 17, 2026, subject to the Terms and Conditions
provided in this RFQ.
The contract shall be awarded to the supplier with the lowest and responsive quotation.
The following documents are required to be submitted along with the quotations/proposal:
1. Mayor's/Business Permit
2. PhilGEPS Certificate of Registration (Platinum)
3. Omnibus Sworn Statement (RA No. 12009 - NGPA New Form)
Open quotations may be submitted, manually or through email at the address and contact numbers
indicated below.
For queries, you may contact us at (055) 500-1128 or email address at
bac.alternative@outlook.com.
pgnsbac1@gmail.com /
DR. JOSE LUIS A. ACOMPAÑADO
BAC Chairman
RFQ No.: 26-07-13-27
PGNS-BAC-005-FM Rev.00
1 OF 8
Effectivity Date: July 17, 2023
RFQ No.: 26-07-13-27
Effectivity Date: July 17, 2023 2 OF 8 PGNS-BAC-005-FM Rev.00
General Instructions
1. Accomplish the RFQ completely and accurately.
2. Alteration of this form in any way is not allowed.
3. Failure to comply with any of the technical specifications required will disqualify your
quotation.
4. Failure to follow these instructions will disqualify your quotation.
After having carefully read and accepted the Terms and Conditions, I/we submit my/our quotation/s for
the items as follows:
Item
No.
Qty. Unit Item
Description/Technical
Specifications
Approved Budget
for the Contract
Quotation/Offer
Unit
Price
Total
Price
Unit
Price
Total
Price
Brand/Model
2026-05-2208 - For the use of Provincial Population Office Activities.
1 50 Pack
(pack)
Basic Skills Training for
Municipal Population
Officers (MPOs) and
Barangay Population
Volunteers (BPVs) on
Philippine Management
Lunch (3 Dishes)
50pax x 350.00 =
17,500.00
Menu
1. pakbet
2. lechon kawali
3. fish fillet
350.00 17,500.00
2 50 Pack
(pack)
Basic Skills Training for
Municipal Population
Officers (MPOs) and
Barangay Population
Volunteers (BPVs) on
Philippine Management
Snacks
50pax x 120.00 =
6,000.00
Menu
1. Egg Pie
2. Soda
120.00 6,000.00
RFQ No.: 26-07-13-27
Effectivity Date: July 17, 2023 3 OF 8 PGNS-BAC-005-FM Rev.00
Item
No.
Qty. Unit Item
Description/Technical
Specifications
Approved Budget
for the Contract
Quotation/Offer
Unit
Price
Total
Price
Unit
Price
Total
Price
Brand/Model
3 23 Pack
(pack)
Pre-Marriage
Orientation and
Counseling - Module 1
its IRR for Local Teams.
Accommodation with
Breakfast & Dinner
23pax x 1,400.00 =
32,200
Breakfast Menu
1. Egg
2. Corned Beef
Dinner Menu
1. Pakbet
2. Buttered Garlic
3. Bicol Express
1,400.00 32,200.00
4 50 Pack
(pack)
Pre-Marriage
Orientation and
Counseling - Module 1
its IRR for Local Teams.
Lunch (Dishes)
50pax x 350.00 =
17,500.00
Menu
1. Ginisang Ampalaya
2. sweet & sour Fish
3. Fried Chicken
350.00 17,500.00
5 50 Pack
(pack)
Pre-Marriage
Orientation and
Counseling - Module 1
its IRR for Local Teams.
Snacks
50pax x 120.00 =
6,000.00
Menu
1. Kakanin
2. Soda
120.00 6,000.00
RFQ No.: 26-07-13-27
Effectivity Date: July 17, 2023 4 OF 8 PGNS-BAC-005-FM Rev.00
Item
No.
Qty. Unit Item
Description/Technical
Specifications
Approved Budget
for the Contract
Quotation/Offer
Unit
Price
Total
Price
Unit
Price
Total
Price
Brand/Model
6 32 Pack
(pack)
Kalalakihang Tapat sa
Responsibilidad at
Obligasyon sa Pamilya
(KATROPA)
Accommodation with
Breakfast & Dinner
32pax x 1,400.00 =
44,800.00
Breakfast Menu
1. Boiled Egg
2. luncheon meat
Dinner Menu
1. Adobong Sitaw
2. Ginataang Isda
3.Chicken Curry
1,400.00 44,800.00
7 40 Pack
(pack)
Kalalakihang Tapat sa
Responsibilidad at
Obligasyon sa Pamilya
(KATROPA).
Lunch (3 Dishes)
40pax x 350.00 =
14,000.00
1. Chopsuey
2. Pininyahang Manok
3. Buttered Garlic
Shrimp
350.00 14,000.00
8 40 Pack
(pack)
Kalalakihang Tapat sa
Responsibilidad at
Obligasyon sa Pamilya
(KATROPA).
Snacks
40pax x 120.00 =
4,800.00
Menu
1. Egg Sandwich
2. soda
120.00 4,800.00
RFQ No.: 26-07-13-27
Effectivity Date: July 17, 2023 5 OF 8 PGNS-BAC-005-FM Rev.00
Item
No.
Qty. Unit Item
Description/Technical
Specifications
Approved Budget
for the Contract
Quotation/Offer
Unit
Price
Total
Price
Unit
Price
Total
Price
Brand/Model
9 12 Pack
(pack)
Retooling Workshops
Cum IPCC Skills for
Municipal Population
Officers and Provincial
Population office
Personnel.
Accommodation with
Breakfast and Dinner
12pax x 1,400.00 =
16,800.00
Breakfast Menu
1. Egg
2. Dried Fish
Dinner Menu
1. Pakbet
2. Adobong Manok'
3. Pork Ribs
1,400.00 16,800.00
10 55 Pack
(pack)
Retooling Workshops
Cum IPCC Skills for
Municipal Population
Officers and Provincial
Population office
Personnel.
Snacks
55pax x 120.00 =
6,600.00
Menu
1. Buko Pie
2. Juice
120.00 6,600.00
11 55 Pack
(pack)
Retooling Workshops
Cum IPCC Skills for
Municipal Population
Officers and Provincial
Population office
Personnel.
Lunch (3 Dishes)
55pax x 350.00
=19,250.00
Menu
1. Mix Veg.
2. Fried Ribs
3. Cordon Blue
350.00 19,250.00
RFQ No.: 26-07-13-27
Effectivity Date: July 17, 2023 6 OF 8 PGNS-BAC-005-FM Rev.00
Item
No.
Qty. Unit Item
Description/Technical
Specifications
Approved Budget
for the Contract
Quotation/Offer
Unit
Price
Total
Price
Unit
Price
Total
Price
Brand/Model
12 28 Pack
(pack)
Registry of Barangay
Inhabitant Migrants
Orientation
Accommodation with
Breakfast and Dinner
28pax x 1,400 =
39,200.00
Breakfast Menu
1. Egg
2. Bacon
Dinner Menu
1. chopsuey
2. Garlic buttered
Chicken
3. Pork Humba
1,400.00 39,200.00
13 60 Pack
(pack)
Registry of Barangay
Inhabitant Migrants
Orientation
Lunch (3 Dishes)
60pax x 350 =
21,000.00
Menu
1. Mix Veg
2. Grilled Liempo
3. Fried Fish
350.00 21,000.00
14 60 Pack
(pack)
Registry of Barangay
Inhabitant Migrants
Orientation
Snacks
60pax x 120 = 7,200.00
Menu
1. Carbonara
2. Soda
120.00 7,200.00
15 15 Pack
(pack)
Provincial Population &
Management
Conference
Accommodation with
Breakfast and Dinner
15pax x 1,400 =
21,000.00
Breskfast Menu
1. Egg
2. Bacon
Dinner Menu
1. Chapseuy
2. Chicken Pochero
3. Pork Sisig
1,400.00 21,000.00
RFQ No.: 26-07-13-27
Effectivity Date: July 17, 2023 7 OF 8 PGNS-BAC-005-FM Rev.00
Item
No.
Qty. Unit Item
Description/Technical
Specifications
Approved Budget
for the Contract
Quotation/Offer
Unit
Price
Total
Price
Unit
Price
Total
Price
Brand/Model
16 45 Pack
(pack)
Provincial Population &
Management
Conference
Lunch (3 Dishes)
45pax x 350 =
15,570.00
350.00 15,750.00
17 45 Pack
(pack)
Provincial Population &
Management
Conference
Snacks
45pax x 120 = 5,400.00
120.00 5,400.00
18 24 Pack
(pack)
Basic skills Training for
Municipal Population
Officers (MPOs) and
Barangay Population
Volunteers.
Accmmodation With
Breakfast & Dinner
24pax x 1,400 =
33,600.00
Menu
1. Pakbet
2. Buttered Garlic
Shirmp
2. cordon bleu
1,400.00 33,600.00
TOTAL 328,600.00
Remarks:
MAILYN BALLETA
Canvasser
________________________________
Proprietor/Authorized Representative
(Signature Over Printed Name)
TERMS AND CONDITIONS
1. Bidder shall provide correct and accurate information as required in this form.
2. The price quotation/s shall be valid for a period of 60 calendar days from the date of submission.
3. The price quotation/s, to be denominated in Philippine Peso shall include all taxes, duties, and/or
levies payable.
4. All quotations which exceeds the Approved Budget for the Contract shall be rejected.
5. The award of contract shall be made to the lowest quotation which complies with the technical
specifications, and other terms and conditions stated herein.
6. Any alterations, interlineations, or overwriting shall not be allowed including the terms and
conditions of RFQ.
7. The service shall be performed by the supplier on the activity date specified by the end-user in the
purchase request.
8. The Provincial Government of Northern Samar shall have the right to inspect and/or test the goods
to confirm their conformity to the technical specifications.
9. Liquidated damages equivalent to one tenth of one percent (0.1%) of the value of the goods not
delivered within the prescribed delivery period shall be imposed per day of delay. The PGNS shall
rescind the contract once the cumulative amount of liquidated damages reaches ten percent (10%) of
the amount of the contract, without prejudice to other courses of action and remedies that the PGNS
may take.
10. Bidder shall refund any overprice that the Commission on Audit may determine.
PGNS-BAC-005-FM Rev.00
RFQ No.: 26-07-13-27
8 OF 8
Effectivity Date: July 17, 2023
Reference Number: 13126845
Area of Delivery: Northern Samar
Trade Agreement: Implementing Rules and Regulations
Procurement Mode: Negotiated Procurement - Small Value Procurement (Sec. 34)
Classification: Goods
Category: Hotel and Lodging and Meeting Facilities
Bid Supplements: 0
Document Request List: 0
Details
Status:
Closed
Sectors:
55000000 - Hotel, restaurant and retail trade services
Place of origin:
Philippines
Places of performance:
Philippines
Deadline:
Jul 17, 2026, 01:00 AM
Contract type:
Goods
Publication date:
Jul 14, 2026
Created date:
Jul 15, 2026
Documents access instructions
Member-only information
Original URL:
Member-only information
Buyers
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