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IB No. 2609-512 Proc. of Goods (Rental of Lights and Sound System and LED Wall)
AI Summary
The City of Tagbilaran has issued a solicitation for the rental of a full lighting and sound system in conjunction with an LED wall to support public events and functions across the municipality. The procurement is structured as a lease and rental of goods, with a single lot to be provided for use as required by the city’s event schedule. The contracting party will deliver the equipment on an as‑needed basis to meet the operational demands of diverse civic activities.
Qualified bidders must demonstrate a minimum of two consecutive years of experience successfully executing comparable contracts, and are required to submit a complete set of bidding documents by the stipulated deadline of October 1, 2026. Bidders must provide the mandated bid security and comply with all procedural provisions set forth in the invitation, including participation in the pre‑bid conference and adherence to the specified bidding and evaluation timelines. The City reserves the right to reject any submission that does not satisfy the stated eligibility criteria or fails to address the procurement requirements.
All supplied lighting, sound, and LED wall equipment shall conform to Philippine national safety and performance standards.
Description
(Rental of Lights and Sound System and LED Wall)
1) The CITY GOVERNMENT OF TAGBILARAN, through the Appropriation Ordinance No. 25-07 for CY 2026 intends to apply the sum of ONE HUNDRED NINETY FIVE THOUSAND PESOS (PHP195,000.00) being the Approved Budget for the Contract (ABC) to payments under the contract for Rental of Lights and Sound System and LED Wall. Bids received in excess of the ABC shall be automatically rejected at bid opening.
2) The CITY GOVERNMENT OF TAGBILARAN now invites bids for Rental of Lights and Sound System and LED Wall . Delivery of the Goods is required As Needed. Bidders should have completed, at least Two (2) Years from the date of submission and receipt of bids, contracts similar to the Project. The description of an eligible bidder is contained in the Bidding Documents, particularly, in Section II. Instructions to Bidders.
3) Bidding will be conducted through competitive bidding procedures using a non-discretionary “pass/fail” criterion as specified in the IRR of RA No. 12009.
a.) Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or organizations with at least sixty percent (60%) interest or outstanding capital stock belonging to citizens of the Philippines, and to citizens or organizations of a country the laws or regulations of which grant similar rights or privileges to Filipino citizens, pursuant to RA No. 5183.
4) Interested Bidders may obtain further information from City Government of Tagbilaran and inspect the Bidding Documents at the address given below from 8:00 AM to 5:00PM.
5) A complete set of Bidding Documents may be acquired by interested Bidders on September 23 – October 1, 2026 from the address given below upon payment of the applicable fee for the Bidding Documents, pursuant to the latest Guidelines issued by the GPPB, in the amount of Php500.00
It may also be downloaded free of charge from the website of the Philippine Government Electronic Procurement System (PhilGEPS) and the website of the Procuring Entity, provided that Bidders shall pay the applicable fee for the Bidding Documents not later than the submission of their bids.
6) The City Government of Tagbilaran will hold a Pre-Bid Conference on _____________N/A_____________ at BAC Office, City Engineering Building, Upper Calceta St., Tagbilaran City and/or through video conferencing via Zoom, which shall be open to prospective Bidders.
7) Bids must be duly received by the Bids and Awards Committee (BAC) Secretariat through manual submission at the office address indicated below on or before October 1, 2026 at 8:30 A.M. Late bids shall not be accepted.
8) All Bids must be accompanied by a Bid Security in any of the acceptable forms and in the amount stated in ITB Clause 16.1.
9) Bid opening shall be on October 1, 2026 at 9:00 A.M. at BAC Office, City Engineering Building, Upper Calceta St., Tagbilaran City and/or via Zoom. Bids will be opened in the presence of the Bidders’ representatives who choose to attend the activity.
10) The City Government of Tagbilaran reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Section 70 of R.A. No. 12009, without incurring any liability to the affected Bidder or Bidders.
11) For further information, please refer to:
Ms. ROSEMARIE P. PALMA
BAC Office
City Engineering Building, Upper Calceta St.,
Tagbilaran City
Tel. No. (038) 411-2222
Website:
Email Add: bac2013tagbilaran@yahoo.com.ph
12) You may visit the following websites:
For downloading of Bidding Documents: www.tagbilaran.gov.ph
For electronic bid submission: N/A
(sgd)
CATHELYN O. TORREMOCHA
BAC Chairperson
Line Items
Item No. : 1
Product/Service Name : 2609-512
Description : IB No. 2609-512 Proc. of Goods (Rental of Lights and Sound System and LED Wall)
Quantity : 1
UOM : Lot
Budget (PHP) : 195,000.00
Reference Number: 13254850
Area of Delivery: Bohol
Trade Agreement: Implementing Rules and Regulations
Procurement Mode: Public Bidding
Classification: Goods
Category: Lease and Rental of Property or Building
Bid Supplements: 0
Document Request List: 0