IB2027-038 SUPPLY AND DELIVERY OF PAPER LUNCHBOX

INVITATION TO BID FOR
SUPPLY AND DELIVERY OF PAPER LUNCHBOX
IB2027-038
1) The BATANGAS MEDICAL CENTER, through the NGA, the National Expenditure
Program/ Internally Generated Funds CY 2027, intends to apply the sum of THREE
MILLION NINE HUNDRED FORTY-TWO THOUSAND PESOS ONLY (Php 3,942,000.00)
being the Approved Budget for the Contract (ABC) to payments under the contract for
each lot/item. Bids received in excess of the ABC for each lot shall be automatically
rejected at bid opening.
2) The BATANGAS MEDICAL CENTER now invites bids for the above Procurement Project.
Delivery of the Goods is required WITHIN THE PERIOD SPECIFIED UNDER SEC. VI.
SCHEDULE OF REQUIREMENTS. Bidders should have completed, at least TEN (10)
YEARS from the date of submission and receipt of bids, contracts similar to the Project. The
description of an eligible bidder is contained in the Bidding Documents, particularly, in
Section II. Instructions to Bidders.
3) Bidding will be conducted through competitive bidding procedures using a non-discretionary
“pass/fail” criterion as specified in the IRR of RA No. 12009.
i) Bidding is open to all interested Bidders, whether local or foreign, subject to the
conditions for eligibility provided in the IRR.
4) Interested Bidders may obtain further information from BATANGAS MEDICAL CENTER
and inspect the Bidding Documents at https://batmc.doh.gov.ph/publicbidding/procurement/invitation-to-bids/2026-invitation-to-bid-details . However,due to
the ongoing maintenance of the official Batangas Medical Center website, all Invitation to
Bid, Bidding documents, Supplemental/Bid Bulletin, and other procurement-related
issuances may be temporarily accessed through:
https://sites.google.com/batmc.doh.gov.ph/batangasmedicalcenter/home
5) It may also be downloaded free of charge from the website of the Philippine Government
Electronic Procurement System (PhilGEPS) and the website of the Procuring Entity,
provided that Bidders shall pay the applicable fee for the Bidding Documents not later than
the submission of their bids.
Approved Budget for the Contract Maximum Cost of Bidding Documents
(in Philippine Peso)
500,000 and below 500.00
More than 500,000 up to 1 Million 1,000.00
More than 1 Million up to 5 Million 5,000.00
More than 5 Million up to 10 Million 10,000.00
More than 10 Million up to 50 Million 25,000.00
More than 50 Million up to 500 Million 50,000.00
More than 500 Million 75,000.00
Note: Bid document fee shall be based only on the total Approved Budget for the Contract
(ABC) of the ITEMS to be bid, and not on the total ABC of the entire ITB.
6) The BATANGAS MEDICAL CENTER will hold a Pre-Bid Conference on October 27, 2026,
1:00PM through video conferencing via GOOGLE MEET which shall be open to prospective
Bidders.
Video call link: https://meet.google.com/jsq-chpy-sow
7) Bids must be duly received by the Bids and Awards Committee (BAC) Secretariat through
online submission through the designated GOOGLE FORM LINK on or before November
10, 2026, 9:00AM. Late bids shall not be accepted.
8) All Bids must be accompanied by a Bid Security in any of the acceptable forms and in the
amount stated in ITB Clause 16.1.
9) Bid opening shall be on November 10, 2026, 9:00AM via GOOGLE MEET. Bids will be
opened in the presence of the Bidders’ representatives who choose to attend the activity.
10) The contract shall be awarded to the Bidder with the Lowest Calculated and Responsive Bid
(LCRB), in accordance with the provisions of Republic Act No. 12009 and its Implementing
Rules and Regulations (IRR). SEE ATTACHED REMINDERS FOR ONLINE BIDDERS.
11) The BATANGAS MEDICAL CENTER reserves the right to reject any and all bids, declare
a failure of bidding, or not award the contract at any time prior to contract award in
accordance with Section 704 of R.A. No. 12009, without incurring any liability to the affected
Bidder or Bidders.
12) For further information, please refer to:
HBAC Secretariat
Batangas Medical Center
Kumintang Ibaba, Batangas City
Tel. Nos. (043) 740-8303 to 8307 local 1129 or 1158
bac@batmc.ph / bac@batmc.doh.gov.ph
13) You may visit the following websites:
For downloading of Bidding Documents: https://batmc.doh.gov.ph/publicbidding/procurement/invitation-to-bids/2026-invitation-to-bid-details or
https://sites.google.com/batmc.doh.gov.ph/batangasmedicalcenter/home
October 12, 2026
_______________________________________________
(SGD.) JOSE APOLLO J. ARAGO, MD, DPBA, FPSA, MHA
HBAC I Chairperson

4 Reservation Clause
REMINDERS FOR ONLINE BIDDERS
PREBID CONFERENCE
5. Interested parties may pre-register before the said date through this link
https://forms.gle/nkRcuLaCJnZMcB5v6.
6. Please click the link to the attendance registry at the Google Meet waiting room on the
day of the actual conference to document your presence in the said event. Certificate
of Attendance shall be on a per request basis however, we cannot provide such
certificate if you did not log in the registry.
7. Please be advised that the pre-bid conference shall be audio and video recorded, and
stored as part of the documentation process of the Batangas Medical Center. Hence,
your attendance to the event shall indicate your explicit consent on the recording of
your image and voice, collection and processing of your personal data as disclosed
and captured during the event. Rest assured that processing of data is done solely for
legal purposes and in compliance with the Government Procurement Reform Act.
8. Requests for clarification(s) on any part of the Bidding Documents or for an
interpretation must be in writing and submitted to the BAC of the Procuring Entity
concerned at least ten (10) calendar days before the deadline set for the
submission and receipt of bids. Submit your clarifications through this link:
https://forms.gle/9nDrT6vYRqHDGPdM6.
SUBMISSION OF BID DOCUMENTS
The Batangas Medical Center will only accept bid documents submitted electronically to the
designated Google Form link before the opening date of the bids.Payment can be made via
over-the-counter of the Procuring Entity’s Cash Operations Section or through bank transfer.
For over-the-counter payments, bidders must first secure the Payment Slip and/or Order of
payment from the Procurement Section. They will then be directed to pay the amount
stipulated in the payment slip to the cashier. Bidders are required to show the Official Receipt
(O.R.) to the Procurement Section.
For bank transfers, bidders must coordinate exclusively with the Cash Operations Section,
which will provide the necessary bank account details of Batangas Medical Center. Failure to
coordinate with the Cash Operation Section for the said bank account details will result
to the non-issuance of official receipt. Bidders must email their intent to
cash@batmc.doh.gov.ph cc: bac@batmc.ph before joining any Public Bidding activity with
the following details:
Subject of the Email: Intent to Join Project: IB2027-____ (Title of the Project)
Body of the Email: Requesting for the bank account details of Batangas Medical Center.
a) Complete Name of the Company
b) IB Code and Title of the Project (as stated in the Invitation to Bid)
c) Bid Document Fee (as stated in the Invitation to Bid)
d) Item(s) to join in the project. (if applicable)
Note: For Public Bidding with line items - The items indicated in the bidder’s Intent
Letter or Order of Payment shall be deemed final and official. Any modification must be
formally communicated to the BAC Secretariat at least three (3) calendar days before
the bid opening through bac@batmc.ph to allow verification of the corresponding
bidding document fee.
Undeclared items shall not be considered for evaluation and will automatically
disqualify the bidder for those specific items. Late or unofficial modifications shall not
be accepted.
Upon payment (Cash Deposit Slip or Check Deposit Slip), bidders must email the deposit slip
including the details below to the cash@batmc.doh.gov.ph cc: bac@batmc.ph. The Cash
Operations Section will issue the O.R. and send its scanned copy to the supplier. To followup O.R., bidders may call the Cash Operations Section at (043) 740-8307 loc. 1124/1022 or
at 09302258861. Bidders are also advised to directly claim the hard copy of the O.R. to the
said section. Bidders are required to send the copy of the O.R. by emailing it to
bac@batmc.ph.
a) Complete name of the Company
b) IB Code and Title of the Project (as stated in the Invitation to Bid)
c) Bid Document Fee (as stated in the Invitation to Bid)
d) Location of the Bank where the deposit was made
The bidder shall register its authorized representative and his/her immediate supervisor, and
provide an active and valid email address and contact number in the BatMC Supplier Registry
by scanning the QR code provided below. Proof of registration along with the proof of
payment shall be required prior to granting access to the bidding document submission
link. The bidder shall ensure that the registered contact details remain active and continuously
monitored throughout the procurement and contract implementation period. Any
communication sent to the registered email address shall be deemed valid, binding, and
effective upon transmission.
11. Bidders must submit 3 files
a. Copy of Official Receipt and Intent letter or Order of Payment (if applicable)
b. Eligibility/Technical File
c. Financial File
12. Documents must be continuous scan or multiple pages in one PDF file. Include table
of contents in the front page to facilitate for quick search of the document.
13. Files b and c should be individually compressed and password protected using third
party applications such as win.zip, win.rar, etc… (Password shall not be disclosed until
the day of bid opening)
14. Use the following format for filename for easy identification of your files.
a. ProjectCode_CompanyName_OR
b. ProjectCode_CompanyName_Eligibilitydocs
c. ProjectCode_CompanyName_Financialdocs
15. The bidders are given only three attempts to disclose their password per
compressed folder and PDF file to open the documents. Should the bidder fail to
provide the correct password after the third attempt, their bid shall no longer be
considered. The Secretariat shall take and print a screenshot of such inquiries and
responses to form part of the records and all incidents should be recorded in the
minutes.
16. Link to the submission of documents shall be given, emailed or sent only to bidders
upon submission of proof of payment and enrollment to the bidders registration.
17. Documents must be submitted anytime before the opening of bids and upon
showing of proof of payment (Note: Needs time for secretariat to download and
organize files before Bid Opening)
18. Late submission shall be invalidated based on the automatic date/time of submission
as recorded in the online facility.
19. Corrupted or files that are inoperable during the opening are likewise invalidated.
Please check your files accordingly after submission.
20. In case a bidder modifies its Bid, it shall not be allowed to retrieve its original Bid, but
shall only be allowed to send another Bid equally secured and properly identified.
Filename should be labelled as "Modification" of the one previously submitted e.g.:
d. ProjectCode_CompanyName_OR(Modification)
e. ProjectCode_CompanyName_Eligibilitydocs(Modification)
f. ProjectCode_CompanyName_Financialdocs(Modification)
The time indicated in the latest Bid receipt page generated shall be the official time of
submission. Bids submitted after the deadline shall not be accepted.
BID OPENING
6. Link to the event shall only be given to qualified bidders who has shown proof of payment
of applicable fees for bid documents.
7. Meeting invitation shall be sent to your registered email address or contact BatMC BAC
Secretariat for details.
8. Bids will be opened in the presence of the bidders’ representatives who will be given the
link to the portal once proof of payment have been submitted. The company
representative shall disclose the respective password for each of their file to be opened
during the event.
9. If a bidder is unable to join and attend in the online platform during the bid
opening and his bid is about to be opened, the Secretariat will call the bidder
through his registered phone number and ask them to join the bid opening through
the provided link. Bidders are given a maximum of five (5) minutes to join the online
platform. If the bidder was not able to join the online platform within five (5)
minutes from the call, the BAC shall move on to the next bid, if any. If there are no
other bids to be considered, the Secretariat shall again ask the bidder to join the
online bidding via call and the BAC shall give the bidder another five (5) minutes to
join. If the bidder failed to join within the allotted time, his bid will no longer be
considered.
10. Please be advised that the bid opening shall be audio and video recorded, and
stored as part of the documentation process of the Batangas Medical Center. Hence,
your attendance to the event shall indicate your explicit consent on the recording of
your image and voice, collection and processing of your personal data as disclosed
and captured during the event. Rest assured that processing of data is done solely for
legal purposes and in compliance with the Government Procurement Reform Act.
Pre-bid Conference
Date : 27/10/2026
Time : 1:00 PM
Venue : VIA GOOGLE MEET Video call link: https://meet.google.com/jsq-chpy-sow
Reference Number: 13284509
Area of Delivery: Batangas
Trade Agreement: Implementing Rules and Regulations
Procurement Mode: Public Bidding
Classification: Goods
Category: Paper Materials and Products
Bid Supplements: 0
Document Request List: 14