Installation of Christmas Décor in Municipal Grounds

INVITATION TO APPLY FOR ELIGIBILITY AND TO BID

THE BIDS & AWARD COMMITTEE OF THE MUNICIPALITY OF CAIBIRAN, BILIRAN IS INVITING ALL INTERESTED BIDDERS TO ITS FORTHCOMING PUBLIC BIDDING FOR:

Project Title : Installation of Christmas Décor in Municipal Grounds
Location : Brgy. Palanay, Caibiran, Biliran
Delivery Period : 15 Days
ABC : P500,000.00
Source of Funds : MOOE 2026

All particulars relative to the Eligibility Statement and Screening, Evaluation of Bids, Post-Qualification and Award of Contract shall be governed by the pertinent provisions of R.A 12009 and its Revised Implementing Rules and Regulations (RIRR)

Item No. Quantity Unit Item Description

I 57.60 Sq.m. Decoratives

II 400.00 Pcs. Electrical Works

Schedule of Activities: (1st Posting)

Advertisement: October 21, 2026, to October 28, 2026
Bid Evaluation: November 3, 2026 (11:00 AM at the Office of the BAC Chairman, New Municipal Building, Caibiran, Biliran)

1. Bidding will be conducted through open competitive bidding procedures using a non-discretionary “pass/fail” criterion as specified in the 2025 Revised Implementing Rules and Regulations (IRR) of Republic Act (RA) 12009, otherwise known as the “New Government Procurement Act”.

2. A complete set of Bidding Documents may be acquired by interested Bidders on October 22, 2026, until November 2, 2026, except holidays & upon payment of the applicable fee from the Municipal Treasurer, pursuant to the latest Guidelines issued by the GPPB, in the amount of Five Hundred Pesos. [P500.00]

3. It may also be downloaded free of charge from the website of the Philippine Government Electronic Procurement System (PhilGEPS) or from the Associated Components of the Invitation to Bid, provided that Bidders shall pay the applicable fee not later than the submission of their bids

4. Bids must be duly received together with the Official Receipt (O.R.) issued by the Mun. Treasurer to the BAC Secretary or to the BAC Chairman on or before November 3, 2026, at 11:00 AM. All Bids must be accompanied by a bid security in any of the acceptable forms and in the amount stated in the ITB.

5. Bid evaluation shall be on November 3, 2026, at exactly 11:00 AM at the Office of the BAC Chairman, Municipal Building, Caibiran, Biliran. Bids will be opened in the presence of the bidders’ representatives who choose to attend at the address below. Late bids shall not be accepted.

6. The LGU Caibiran reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Section 70 of RA 12009 and its IRR, without thereby incurring any liability to the affected bidder or bidders.

7. Checklist of Eligibility Requirements for Infrastructure is hereto attached:

Note: All folders/envelopes to be submitted to the BAC must be alphabetically tabbed according to the technical proposal (1st envelope) & financial proposal (2nd envelope)

First Envelope (Technical Proposal)

Eligibility Requirements:

1. Platinum Registration in lieu of Class A Eligibility Documents under Section 23.1 (a) & 24.1 (a) all bidders shall upload & maintain in PhilGEPS a current & updated file of the following Class A Eligibility Documents:

a DTI/SEC/CDA Registration
b Mayor's Business Permit or its equivalent documents
c Tax Clearance per Executive Order 398, series 2005, as finally reviewed &
d Stamp Approved by the BIR
2. Audited Financial Statement
3. Statement of Ongoing Contracts
4. Statement of Single Largest Completed Contract (SLCC)
5. Valid PCAB License Registration
6. NFCC Computation of Committed Line of Credit

Technical Requirements:

1. JVA or notarized statement from the partners that they will enter into a joint venture if awarded the contract.
2. Bid Security (Form of Bid Security)
3. Duly Signed Organizational Chart
4. Duly Signed List of Project Personnel
5. Schedule of Works
6. Construction Safety & Health Certificate
7. Duly Signed Contractor's Equipment for Project
8. Certificate of Site Inspection (Signed by the Project Engineer of the Procuring Entity)
9. Omnibus Sworn Statement in the Prescribed Form

Note: Any missing, incomplete or potentially insufficient document in the above-mentioned checklist is a ground for Outright rejection of the bid.

2nd Envelope: Financial Proposal

1. Financial Bid Form (include bid prices & bill of quantities, as well as applicable price schedule)
2. Detailed estimates including a summary sheet indicating the unit prices of construction materials, labor rates & equipment rentals used in indicating also the direct and indirect costs in coming up with the bid.
3. Cash flow by quarter and payment schedule

Note: Any missing, incomplete, or potentially insufficient document in the above-mentioned checklist is grounds for Outright rejection of the bid.

2026PhilGEPS061
Reference Number: 13300626
Area of Delivery: Biliran
Trade Agreement: Implementing Rules and Regulations
Procurement Mode: Public Bidding
Classification: Civil Works
Category: Construction Projects
Bid Supplements: 0
Document Request List: 0