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- Lunch and Snacks (Training on Disaster Preparedness and Foundation of Business Continuity Plan for Farmers and Fisherfolk Cooperative and Associations) fot Provincial Agriculturist Office
Lunch and Snacks (Training on Disaster Preparedness and Foundation of Business Continuity Plan for Farmers and Fisherfolk Cooperative and Associations) fot Provincial Agriculturist Office
AI Summary
The Provincial Agriculturist Office of Capiz is procuring comprehensive catering services for a three‑day training program on Disaster Preparedness and the Foundation of Business Continuity Plans targeted at farmers and fisherfolk cooperatives and associations. The procurement covers all meals scheduled over the three days, with each day providing two snacks—one in the morning and one in the afternoon—and a single lunch. The menu is detailed, encompassing a range of Filipino dishes such as Pancit Molo, Steamed rice with Pork Sinigang, Chicken Sinigang, Beef Bacareta, and assorted side dishes, accompanied by breads, juices, sodas, and coffee. This includes both savory and snack items such as cheese rolls, tuna sandwiches, and special pastries, ensuring a balanced and culturally appropriate culinary experience for the event participants.
The service will be delivered in Capiz and is classified under Goods, Category: Catering Services, with procurement carried out through a negotiated small‑value procurement process. The Provincial Procurement Management Office (PPMO) requires all quotations to be inclusive of applicable duties, government permits, and all related charges. Suppliers are expected to adhere to strict delivery timelines, with a penalty clause for delays, and must allow the end‑user to inspect or test the goods as per technical specifications. In the case of any discrepancy between the amounts in words and figures, the amount stated in words will prevail. The procurement also incorporates broader provisions aligned with the Implementing Rules and Regulations of RA 12009 and the IRR Mar. 2023 circular concerning the procurement of drugs and medicines, where applicable.
Suppliers must present current and valid documentary legal requirements including municipal permits, PhilGEPS registration, income tax documents, and, when applicable, FDA certifications.
Description
AM Snack: Pancit Molo w/ bread & Orange Juice
Lunch: Steamed rice, pork Sinigang, Buttered
Chicken, Lumpia Shanghai, Soda and
Flowing Coffee
PM Snack: Cheese Roll & Bottled Juice
Day 2 - 2 Snacks (AM & PM) & 1 Lunch
AM Snack: Bihon Guisado w/ bread & bottled
Juice
Lunch: Steamed rice, Nilagang kame, Chopsuey,
grilled Fish, Soda & Flowing Coffee
PM Snack Chicken Sandwich and Bottled Juice
Day 3 - 2 Snacks (AM & PM) & 1 Lunch
AM Snack: Tuna Sandwich & Pataggie Juice
Lunch: Steamed rice, Tinolang Manok, Sweet and Sour
Fish, Beef bacareta, Soda & Flowing Coffee
PM Snack: Special Ensaymada & Bottled Juice
Instruction to Suppliers:
SMALL VALUE PROCUREMENT
1. Bidders must submit current and valid documentary legal requirements upon sending the filed – out quotation:
a. [ ] Mayor’s / Business Permit;
b. [ ] PhilGEPS Registration Number : _______ Membership : [ ] Platinum [ ] Red;
c. [ ] Income / Business Tax Return;
d. [ ] Omnibus Sworn Statement; &
e. [ ] PCAB License (for Infrastructure)
2. Additional Requirements for Procurement of DRUGS AND MEDICINES as per COA Circular 2023-004 dated June 14, 2023
a. Certificate of product registration from food and Drug Administration (FDA)
b. Certificate of Good Manufacturing Practices from FDA
c. Batch release certificate from FDA
d. If the supplier is not the manufacturer, certification from the manufacturer that the supplier is an authorized distributor/dealer of the product/items
e. License to Operate from FDA with List of Sources (whether it is a manufacturer, importer, seller, or distributor)
f. Delivery Receipt / Prescribing Invoice bearing Lot Nos. and Expiry Dates of the drugs and medicines
3. Suppliers who have previously submitted the above legal requirements to the Provincial Procurement Management Office (PPMO) may no longer require its re – submission.
4. All prices quoted are INCLUSIVE of all applicable duties, government permits, fees, and other charges relative to the acquisition and delivery of items to Provincial Government of Capiz
5. In case of price discrepancy over the amounts in words and in figures, the amount in words will prevail.
6. The end-user shall have the right to inspect and/or to test the goods if the same in in accordance with the technical specifications.
7. In case of delay in the delivery, the supplier shall pay a penalty of one-tenth of one percent (1/10 of 1%) of the corresponding contract price for each day of delay, including non-working days (i.e. Saturday and Sunday), legal holidays or special non-working holidays.
8. Accomplished this RFQ correctly and accurately
9. Do not alter the contents of this form in any way
10. Technical specifications are mandatory. Failure to comply with any of requirements will disqualify your quotation
11. Failure to follow these instructions will disqualify your entire quotation
12. Other terms and conditions shall be applied in accordance with the IRR of RA 12009
Reference Number: 13306301
Area of Delivery: Capiz
Trade Agreement: Implementing Rules and Regulations
Procurement Mode: Negotiated Procurement - Small Value Procurement (Sec. 34)
Classification: Goods
Category: Catering Services
Bid Supplements: 0
Document Request List: 0