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- OCM(QCTD)-26-EM-1536 QCINEMA INTERNATIONAL FILM FESTIVAL AND QUEZON CITY SCREEN COMMISSION 2026
OCM(QCTD)-26-EM-1536 QCINEMA INTERNATIONAL FILM FESTIVAL AND QUEZON CITY SCREEN COMMISSION 2026
AI Summary
The City of Quezon is inviting bids for the procurement of professional events‑management services for two major cultural initiatives in 2026: the QCINEMA International Film Festival and the Quezon City Screen Commission program. The procurement is organized into two distinct lots, each covering the full spectrum of planning, coordination, production, staffing, and execution needed to host, manage, and close the respective events. Each lot requires a single contract, and the selected contractors will be responsible for delivering all event‑management activities within a two‑month delivery period specified for 2026.
Bidders must demonstrate recent experience, having successfully executed a comparable events‑management contract within the last three years, and must satisfy the ownership and citizenship eligibility criteria defined by the procurement regulations. Bids will be evaluated under a pass/fail criterion, with the award going to the Lowest Calculated and Responsive Bid for the film festival lot and the Most Economically Advantageous and Responsive Bid for the screen commission lot. The procurement will be conducted through a public, competitive bidding process on the Philippine Government Electronic Procurement System, and the award will be based on technical and financial responsiveness in accordance with the applicable laws and regulations.
Eligible contractors shall provide a fully integrated events‑management solution that meets the standards for large‑scale film festivals, including venue coordination, exhibitor liaison, technical production support, audience experience management, and post‑event reporting.
Description
INVITATION TO BID
NO. PROJECT NO. OFFICE PROJECT NAME AMOUNT SOURCE OF FUND DELIVERY PERIOD
34 OCM(QCTD)-26-EM-1536 OFFICE OF THE CITY MAYOR (QUEZON CITY TOURISM DEPARTMENT)
LINE 1: QCINEMA INTERNATIONAL FILM FESTIVAL 2026 29,000,000.00 GENERAL FUND 2 MONTHS
LINE 2: QUEZON CITY SCREEN COMMISSION 2026 14,585,000.00 GENERAL FUND 2 MONTHS
1) The QUEZON CITY LOCAL GOVERNMENT UNIT, through the General Fund, Trust Fund and Special Education Fund of various years intends to apply the sums stated above being the ABC to payments under the contract for the above stated projects of contract for each lot/item. Bids received in excess of the ABC shall be automatically rejected at bid opening.
2) The QUEZON CITY LOCAL GOVERNMENT UNIT now invites bids for various Projects. Delivery of the Goods is required as stated above. Bidders should have completed, within three (3) years from the date of submission and receipt of bids, a contract similar to the Project. The description of an eligible bidder is contained in the Bidding Documents, particularly, in Section II. Instructions to Bidders.
3) Bidding will be conducted through competitive bidding procedures using a non-discretionary “pass/fail” criterion as specified in the IRR of RA No. 12009.
Pursuant to the procedures under Sections 61 and 63 of the same IRR, the award for project nos. 1-7 and 9-48 shall be given to the bidder with the Lowest Calculated and Responsive Bid (LCRB), while the award for project no. 8 shall be given to the bidder with the Most Economically Advantageous and Responsive Bid (MEARB).
Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or organizations with at least sixty percent (60%) interest or outstanding capital stock belonging to citizens of the Philippines, and to citizens or organizations of a country the laws or regulations of which grant similar rights or privileges to Filipino citizens, pursuant to RA No. 5183.
4) Interested Bidders may obtain further information from QUEZON CITY GOVERNMENT Bids and Awards Committee (BAC) Secretariat and inspect the Bidding Documents at the address given below during weekdays from 8:00 a.m. – 5:00 p.m.
5) A complete set of Bidding Documents may be acquired by interested Bidders on Monday, September 21, 2026 from the address given below upon payment of the applicable fee for the Bidding Documents, pursuant to the latest Guidelines issued by the GPPB.
It may also be downloaded free of charge from the website of the Philippine Government Electronic Procurement System (PhilGEPS) and the website of the Procuring Entity, provided that Bidders shall pay the applicable fee for the Bidding Documents not later than the submission of their bids.
STANDARD RATES:
Approved Budget for the Contract Maximum Cost of Bidding Documents
(in Philippine Peso)
More than 1 Million up to 5 Million 5,000.00
More than 5 Million up to 10 Million 10,000.00
More than 10 Million up to 50 Million 25,000.00
More than 50 Million up to 500 Million 50,000.00
More than 500 Million 75,000.00
The following are the requirements for purchase of Bidding Documents;
1. PhilGEPS Registration Certificate (Platinum – 3 pages)
2. Document Request List (DRL)
3. Authorization to Purchase Bidding Documents
3.1 Corporate Secretary Certificate for corporation (specific for the project)
3.2 Special Power of Attorney for single proprietorship (specific for the project)
4. Notarized Joint Venture Agreement (as applicable)
6) The QUEZON CITY LOCAL GOVERNMENT UNIT will hold a Pre-Bid Conference on 9:30 AM of Tuesday, September 29, 2026 at 2nd Floor, Procurement Department-Bidding Room, Finance Building, Quezon City Hall Compound, and/or through video conferencing via Zoom which shall be open to prospective bidders.
Meeting ID: 865 8039 3633
Passcode: QCBAC2026
7) Bids must be duly received by the Bids and Awards Committee (BAC) Secretariat through manual submission at the office address indicated below, on or before 9:30 AM of Tuesday, October 13, 2026. Late bids shall not be accepted.
8) All Bids must be accompanied by a Bid Security in any of the acceptable forms and in the amount stated in ITB Clause 16.1.
9) Bid opening shall be on 10:30 AM of Tuesday, October 13, 2026 at the office address indicated below and/or via Zoom. Bids will be opened in the presence of the Bidders’ representatives who choose to attend the activity.
Meeting ID: 899 9768 2708
Passcode: QCBAC2026
10) The QUEZON CITY LOCAL GOVERNMENT UNIT reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Section 70 of R.A. No. 12009, without incurring any liability to the affected Bidder or Bidders.
11) For further information, please refer to:
MA. VICTORIA L. TEJEDOR, MMPA
City Government Department Head III, Procurement Department
2nd Floor, Procurement Department,
Finance Building, Quezon City Hall Compound
Elliptical Road, Barangay Central Diliman, Quezon City.
Email Add: risd.procurement@quezoncity.gov.ph
Tel. No. (02)8988-4242 loc. 8506/8710
Website: www.quezoncity.gov.ph
12) You may visit the following websites:
For downloading of Bidding Documents: www.quezoncity.gov.ph
DATE OF ISSUE: September 18, 2026
MS. MA. MARGARITA S. MEJIA, DPA
Chairperson, QC-BAC-Goods and Services
Line Items
Item No. : 1
Product/Service Name : Events Management
Description : LINE 1: QCINEMA INTERNATIONAL FILM FESTIVAL 2026
Quantity : 1
UOM : Lot
Budget (PHP) : 29,000,000.00
Item No. : 2
Product/Service Name : Events Management
Description : LINE 2: QUEZON CITY SCREEN COMMISSION 2026
Quantity : 1
UOM : Lot
Budget (PHP) : 14,585,000.00
Pre-bid Conference
Date : 29/09/2026
Time : 9:30 AM
Venue : 2nd Floor, Procurement Department, Finance Building, Quezon City Hall Compound Elliptical Road, Barangay Central Diliman, Quezon City.
Reference Number: 13249678
Area of Delivery: Metro Manila
Trade Agreement: Implementing Rules and Regulations
Procurement Mode: Public Bidding
Classification: Goods
Category: Events Management
Bid Supplements: 0
Document Request List: 10
NO. PROJECT NO. OFFICE PROJECT NAME AMOUNT SOURCE OF FUND DELIVERY PERIOD
34 OCM(QCTD)-26-EM-1536 OFFICE OF THE CITY MAYOR (QUEZON CITY TOURISM DEPARTMENT)
LINE 1: QCINEMA INTERNATIONAL FILM FESTIVAL 2026 29,000,000.00 GENERAL FUND 2 MONTHS
LINE 2: QUEZON CITY SCREEN COMMISSION 2026 14,585,000.00 GENERAL FUND 2 MONTHS
1) The QUEZON CITY LOCAL GOVERNMENT UNIT, through the General Fund, Trust Fund and Special Education Fund of various years intends to apply the sums stated above being the ABC to payments under the contract for the above stated projects of contract for each lot/item. Bids received in excess of the ABC shall be automatically rejected at bid opening.
2) The QUEZON CITY LOCAL GOVERNMENT UNIT now invites bids for various Projects. Delivery of the Goods is required as stated above. Bidders should have completed, within three (3) years from the date of submission and receipt of bids, a contract similar to the Project. The description of an eligible bidder is contained in the Bidding Documents, particularly, in Section II. Instructions to Bidders.
3) Bidding will be conducted through competitive bidding procedures using a non-discretionary “pass/fail” criterion as specified in the IRR of RA No. 12009.
Pursuant to the procedures under Sections 61 and 63 of the same IRR, the award for project nos. 1-7 and 9-48 shall be given to the bidder with the Lowest Calculated and Responsive Bid (LCRB), while the award for project no. 8 shall be given to the bidder with the Most Economically Advantageous and Responsive Bid (MEARB).
Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or organizations with at least sixty percent (60%) interest or outstanding capital stock belonging to citizens of the Philippines, and to citizens or organizations of a country the laws or regulations of which grant similar rights or privileges to Filipino citizens, pursuant to RA No. 5183.
4) Interested Bidders may obtain further information from QUEZON CITY GOVERNMENT Bids and Awards Committee (BAC) Secretariat and inspect the Bidding Documents at the address given below during weekdays from 8:00 a.m. – 5:00 p.m.
5) A complete set of Bidding Documents may be acquired by interested Bidders on Monday, September 21, 2026 from the address given below upon payment of the applicable fee for the Bidding Documents, pursuant to the latest Guidelines issued by the GPPB.
It may also be downloaded free of charge from the website of the Philippine Government Electronic Procurement System (PhilGEPS) and the website of the Procuring Entity, provided that Bidders shall pay the applicable fee for the Bidding Documents not later than the submission of their bids.
STANDARD RATES:
Approved Budget for the Contract Maximum Cost of Bidding Documents
(in Philippine Peso)
More than 1 Million up to 5 Million 5,000.00
More than 5 Million up to 10 Million 10,000.00
More than 10 Million up to 50 Million 25,000.00
More than 50 Million up to 500 Million 50,000.00
More than 500 Million 75,000.00
The following are the requirements for purchase of Bidding Documents;
1. PhilGEPS Registration Certificate (Platinum – 3 pages)
2. Document Request List (DRL)
3. Authorization to Purchase Bidding Documents
3.1 Corporate Secretary Certificate for corporation (specific for the project)
3.2 Special Power of Attorney for single proprietorship (specific for the project)
4. Notarized Joint Venture Agreement (as applicable)
6) The QUEZON CITY LOCAL GOVERNMENT UNIT will hold a Pre-Bid Conference on 9:30 AM of Tuesday, September 29, 2026 at 2nd Floor, Procurement Department-Bidding Room, Finance Building, Quezon City Hall Compound, and/or through video conferencing via Zoom which shall be open to prospective bidders.
Meeting ID: 865 8039 3633
Passcode: QCBAC2026
7) Bids must be duly received by the Bids and Awards Committee (BAC) Secretariat through manual submission at the office address indicated below, on or before 9:30 AM of Tuesday, October 13, 2026. Late bids shall not be accepted.
8) All Bids must be accompanied by a Bid Security in any of the acceptable forms and in the amount stated in ITB Clause 16.1.
9) Bid opening shall be on 10:30 AM of Tuesday, October 13, 2026 at the office address indicated below and/or via Zoom. Bids will be opened in the presence of the Bidders’ representatives who choose to attend the activity.
Meeting ID: 899 9768 2708
Passcode: QCBAC2026
10) The QUEZON CITY LOCAL GOVERNMENT UNIT reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Section 70 of R.A. No. 12009, without incurring any liability to the affected Bidder or Bidders.
11) For further information, please refer to:
MA. VICTORIA L. TEJEDOR, MMPA
City Government Department Head III, Procurement Department
2nd Floor, Procurement Department,
Finance Building, Quezon City Hall Compound
Elliptical Road, Barangay Central Diliman, Quezon City.
Email Add: risd.procurement@quezoncity.gov.ph
Tel. No. (02)8988-4242 loc. 8506/8710
Website: www.quezoncity.gov.ph
12) You may visit the following websites:
For downloading of Bidding Documents: www.quezoncity.gov.ph
DATE OF ISSUE: September 18, 2026
MS. MA. MARGARITA S. MEJIA, DPA
Chairperson, QC-BAC-Goods and Services
Line Items
Item No. : 1
Product/Service Name : Events Management
Description : LINE 1: QCINEMA INTERNATIONAL FILM FESTIVAL 2026
Quantity : 1
UOM : Lot
Budget (PHP) : 29,000,000.00
Item No. : 2
Product/Service Name : Events Management
Description : LINE 2: QUEZON CITY SCREEN COMMISSION 2026
Quantity : 1
UOM : Lot
Budget (PHP) : 14,585,000.00
Pre-bid Conference
Date : 29/09/2026
Time : 9:30 AM
Venue : 2nd Floor, Procurement Department, Finance Building, Quezon City Hall Compound Elliptical Road, Barangay Central Diliman, Quezon City.
Reference Number: 13249678
Area of Delivery: Metro Manila
Trade Agreement: Implementing Rules and Regulations
Procurement Mode: Public Bidding
Classification: Goods
Category: Events Management
Bid Supplements: 0
Document Request List: 10
Details
Status:
Closed
Procedure type:
Open Procedure
Sectors:
32000000 - Radio, television, communication, telecommunication and related equipment
Place of origin:
Philippines
Places of performance:
Philippines
Deadline:
Oct 13, 2026, 01:30 AM
Contract type:
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Publication date:
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Created date:
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Update date:
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Original URL:
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