OTHER SUPPLIES / IB NO. MM-2026-150(m)

1. Only the bona fide representative of the prospective bidder shall be allowed to purchase and drop the bidding documents duly supported by SPA for Single Proprietorship and Secretary’s Certificate for Corporation.
2. All prospective bidders must submit to the Provincial Bids and Awards Committee (PBAC) thru the Secretariat their legal, technical, financial documents on or before the deadline stated in the schedule.
3. Bidders should have completed at least 50% of Approved Budget of the Contract (ABC), a Single Largest Completed Contract (SLCC) within 5 years from the date of submission and receipt of bids, contract similar to the project.
4. All bidders are instructed to follow the prescribed sealing and marking of envelopes.  Bidders shall enclose their original eligibility and technical documents prescribed in Section 25.2, including other documents required herein in one sealed envelope marked “ORIGINAL-TECHNICAL COMPONENT, and the original of their financial component in another sealed envelope marked “ORIGINAL-FINANCIAL COMPONENT, “sealing them all in an outer envelope marked “ ORIGINAL BID”; and shall contain the name of the contract to be bid in capital letters, bear the name and address of the Bidder in capital letters, be addressed to the Procuring Entity’s BAC, bear the specific identification of the bidding process and bear a warning “DO NOT OPEN BEFORE…” the date and time for the opening of bids.
5. Bidders are required to bid all items in the Bid Tender using the attached form and must be free from any alteration.
6. Brand Name should be reflected in the bid offered, in case not available the Manufacturer’s Name should be stated and brochure should be attached if required.  Partial Bid is not allowed.
7. Bring sample, once required during Post Qualification/Evaluation (sample shall be the  

        property of the province and shall not form as part of the delivery of the winning supplier).

1. The PBAC will accept all forms of bid security stated in Section 56.2 of the RIRR of RA 12009 that includes cash, cashier’s/manager’s check, bank guarantee confirmed by a Universal or Commercial Bank and surety bond callable upon demand issued by a surety or insurance company duly certified by the Insurance Commission as authorized to issue such security and Bid Securing Declaration.
2. The PBAC will accept all forms of bid performance security as stated in Section 68.4 of the RIRR of RA 12009 that includes cash, cashier’s/manager’s check, bank guarantee confirmed by a Universal or Commercial Bank, irrevocable letter of credit issued by a Universal or Commercial Bank, Surety Bond callable upon demand by a surety insurance company duly certified by the Insurance Commission as authorized to issue such security.
3. The winning bidder shall post the required performance security with ten (10) calendar days, from receipt of the winning bidder of the Notice of Award.
4. Notice of Award/Notice to Proceed sent thru email is deemed effective as date of receipt.
5. Within this same ten-day period, the Provincial Government of Antique shall enter into contract with the winning bidder. The Notice to Proceed with a copy of the approved contract shall be issued to the winning bidder within three (3) calendar days from its date of approval.
6. If the bidder with the lowest calculated responsive bid refuses or is unable to submit the required  documents under Section 69.1 of the RIRR of RA 12009, or to make good its bid by entering into contract with the Provincial Government or post the required performance security within the period stated in the bidding documents, the bid security shall be forfeited and the PBAC shall disqualify the bidder and shall initiate and complete the post qualification process on the bidder with the second lowest calculated bid.
7. The forfeiture of performance security shall be imposed in the event it is established that the winning bidder is in default in any of its obligations under the contract.
8. To assure that the manufacturing defects shall be corrected by the supplier, a warranty security shall be required from the contract awardee for a minimum period of three (3) months, in the case of Expendable Supplies, or a minimum period of one (1) year, in the case of Non-Expendable Supplies, after acceptance of by the procuring entity of the delivered supplies.  The BAC shall accept all forms of warranty security as stated in Section 90.2.3.c of the RIRR of RA 12009.
9. In addition to the provisions of Rule XXI of the RIRR of 12009, the Head of the Procuring Entity shall impose on bidders or prospective bidders, the administrative penalty of suspension for one (1) year for the first offense, and suspension of two (2) years for the second offense from the participating in the public bidding process, as well as disqualification from further participating in the public bidding being undertaken by this Province for violations stated in Section 99.
10. Proper decorum is required during bid opening among participating bidders.  No comments and issues will be entertained during the opening of bids.  All clarifications regarding bids shall be made in writing thru the Secretariat.  Responses to queries shall also be in writing.
11. Certified True Copy of Original Certificate of Product Registration (CPR) shall be attached during the opening of bids that is being issued to a licensed manufacturer, trader, importer, or distributor for the purpose of distribution and/or sale of cosmetic specialty qualified listing (without market approval) with BFAD after evaluation for safety, efficacy, and quality from BFAD or BHDT. The Copy of Original Certificate of Product Registration (CPR) should be presented during Post-Qualification.
12. License to Operate (LTO) should be submitted during the opening of bids that is an authorization to run or provide or conduct the health or health related business or services issued given by the DOH regulatory agency.
    1. Certificate of good manufacturing practice from FDA (if applicable)
    2. Batch Release Certificate from FDA (if applicable)
    3. If the supplier is not the manufacturer, certification from the manufacturer that the supplier is an authorized distributor/dealer of the products/items (if applicable)
13. Medicines procured should not expire within two (2) years from the date of delivery.
14. Partial delivery is not allowed.
15. Indicate Brand Name in the Bid Tender.
16. The complete schedule of activities is listed, as follows:

1. Bid Documents will be available to prospective bidders upon payment of non-refundable amount of P500.00 to the Provincial Treasurer’s Office.
2. The Provincial Government of Antique assumes no responsibility whatsoever to compensate or indemnify bidders for any expenses incurred in the preparation of the bid and reserves the right to accept or reject any bid, and to annul the bidding process and reject all Bids at any time, without thereby incurring any liability to the affected Bidder or Bidders.

Date of Posting: September 17, 2026

                                                      PhilGEPS