PB-Comprehensive and Basic Preventive Maintenance Services for Bicol Medical Center (BMC) Data Center (DC) Equipment IB No. 2026-56

INVITATION TO BID FOR
Comprehensive and Basic Preventive Maintenance Services for Bicol Medical Center (BMC) Data Center (DC) Equipment
IB No. 2026-56

1) The BICOL MEDICAL CENTER through the Income intends to apply the sum of PESOS SEVENTEEN MILLION THIRTY-EIGHT THOUSAND EIGHT HUNDRED TWENTY-FIVE (Php 17,038,825.00) being the Approved Budget for the Contract (ABC) to payments under the contract for Comprehensive and Basic Preventive Maintenance Services for Bicol Medical Center (BMC) Data Center (DC) Equipment – IB No. 2026-56. Bids received in excess of the ABC shall be automatically rejected at bid opening.

2) The BICOL MEDICAL CENTER now invites bids for the above Procurement Project. Delivery of the Goods is required as specified in Section VI. Schedule of Requirements. Bidders should have completed, at least 5 years from the date of submission and receipt of bids, contracts similar to the Project. The description of an eligible bidder is contained in the Bidding Documents, particularly, in Section II. Instructions to Bidders.

3) Bidding will be conducted through competitive bidding procedures using a non-discretionary “pass/fail” criterion as specified in the IRR of RA No. 12009.

i) Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or organizations with at least sixty percent (60%) interest or outstanding capital stock belonging to citizens of the Philippines, and to citizens or organizations of a country the laws or regulations of which grant similar rights or privileges to Filipino citizens, pursuant to RA No. 5183.

4) Interested Bidders may obtain further information from BICOL MEDICAL CENTER and inspect the Bidding Documents at the address given below from Monday to Friday, 8:00am to 5:00 pm.

5) A complete set of Bidding Documents may be acquired by interested Bidders at the BAC Secretariat Office (Procurement Section), Bicol Medical Center.

It may also be downloaded free of charge from the website of the Philippine Government Electronic Procurement System (PhilGEPS) and the website of the Procuring Entity, provided that Bidders shall pay the applicable fee for the Bidding Documents not later than the submission of their bids. Schedule and fees of the procurement activities is listed in tabular form below:









Schedule of Activities
Sale of Bid Documents Pre – Bid Conference Deadline of Bid Submission Bid Opening Price of Bidding Documents
October 13, 2026 November 3, 2026 October 22, 2026
10:00 a.m
Procurement Conference Room, 2nd Floor, Building A (Cardiac Center Building), Bicol Medical Center November 3, 2026
8:30 a.m
Procurement Section, 2nd Floor, Building A (Cardiac Center Building), Bicol Medical Center November 3, 2026
10:00 a.m
Procurement Conference Room, 2nd Floor, Building A (Cardiac Center Building), Bicol Medical Center PESOS TWENTY- FIVE THOUSAND
(Php 25,000.00)
Payment for the Bidding Documents can be made through Cash Deposit, Online Bank Transfer or through the Land Bank of the Philippines Link.BizPortal (lbp-eservices.com) using the details below:

Account Name: Bicol Medical Center – LBP Rotunda, Naga City
Account Number: 3762-1010-67
Link.BizPortal Merchant Name: Bicol Medical Center

For Cash Deposits: Bidders must submit the bank validated deposit slip of the transaction indicating the name of the company and purpose of the transfer.

For Online Bank Transfers or Link.BizPortal Payments: Bidders must submit a screenshot of the successful transaction together with the name of the company and purpose of the transfer.

Kindly email the proof of payment to bac@bmc.doh.gov.ph for the processing of the Official Receipt.

6) The BICOL MEDICAL CENTER will hold a Pre-Bid Conference on the above stated date and/or through video conferencing via Cisco Webex, which shall be open to prospective Bidders.

The prospective bidders are advised to register first on or before October 22, 2026 – 8:30am at bac@bmc.doh.gov.ph and wait for further advice for the Cisco Webex link which shall be provided to the prospective bidders who successfully registered.

The prospective bidders are admitted first at the Cisco Webex waiting room, and the BAC will provide access once the pre-bid conference starts.

7) Bids must be duly received by the Bids and Awards Committee (BAC) Secretariat through manual / physical submission on the office address stated in the table above or online / electronic submission through electronic mail; date and time also as stated above. Late bids shall not be accepted.

8) All Bids must be accompanied by a Bid Security in any of the acceptable forms and in the amount stated in ITB Clause 16.1.

9) Bid opening shall be held in the address, date and time as stated in the table above and/or via Cisco Webex. Bids will be opened in the presence of the Bidders’ representatives who choose to attend the activity.

The official representative of prospective bidders who acquired bidding documents who will be participating online are advised to register first on or before November 3, 2026, 8:30am at bac@bmc.doh.gov.ph and wait for further advice for the Cisco Webex link which shall be provided to the prospective bidders who successfully registered.

The prospective bidders are admitted first at the Cisco Webex waiting room, and the BAC will provide access once the bid opening starts.

10) In case of electronic bid submission, please take note of the following:

• Bids must contain the Technical and Financial Eligibility Requirements inside two (2) separate archived and password protected folders (pdf format).
• The folder containing the Technical Eligibility Requirements must be named and identified with the word TECHNICAL
e.g. IB-2026-56-COMPANYNAME-TECHNICAL
• The folder containing the Financial Eligibility Requirements must be named and identified with the word FINANCIAL
e.g. IB-2026-56-COMPANYNAME-FINANCIAL
• The archived and password protected Technical and Financial Folders must be placed inside a MAIN FOLDER with a file name indicating the ITB Number followed by the name of your company
• The MAIN FOLDER shall again be archived without password protection
• All electronic submissions must be submitted on or before November 3, 2026, 8:30am Philippine Standard Time to bmc.ebidding@gmail.com
• The SUBJECT of your email must indicate the ITB Number followed by the name of your company in UPPERCASE FORMAT exactly as seen in the example below.
e.g. IB-2026-56-COMPANYNAME
• Upon submission, bidders shall receive an automatically generated acknowledgement from the BMC BAC Secretariat confirming the receipt.
• The acknowledgement shall serve as your proof of submission of the bidding document.
• Bidders who submitted through electronic mail but did not receive an acknowledgement are advised to review the SUBJECT of their submission to make sure that it follows the required format.
• If the bidders are still encountering problems with their bid submissions, kindly contact the BMC BAC Secretariat at 0998-247-0239 for further assistance.

For bidders who submitted bids through electronic mail, the passwords for accessing the Bidding Documents will be disclosed by the Bidders only during the actual bid opening which may be done in person or face-to-face through videoconferencing, webcasting or similar technology.

Bidder who opt to participate in the bid opening through video conferencing may do so by following the instructions provided in the acknowledgement email.

11) The BICOL MEDICAL CENTER reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Section 70 of R.A. No. 12009, without incurring any liability to the affected Bidder or Bidders.

12) For further information, please refer to:
Mr. DUSTIN P. FORMALEJO
Head, BAC Secretariat
Procurement Section
2nd Floor, Building A (Cardiac Center Building)
Bicol Medical Center
Concepcion Pequeña
Naga City, 4400
Email Address: bac@bmc.doh.gov.ph
Cellphone Numbers: 0998 247 0239
Website: http://bmc.doh.gov.ph

13) You may visit the following websites:

For downloading of Bidding Documents:
http://bmc.doh.gov.ph/opportunities/bidding-documents
For online bid submission: bmc.ebidding@gmail.com

October 13, 2026
[Date of Issue]

Sgd.
WILBUR B. BELLECA, MD, FPOA, FPCS, MHA, CHA
BAC I Chairperson
Line Items
Item No. : 1
Product/Service Name : Preventive Maintenance
Description : Comprehensive and Basic Preventive Maintenance Services for Bicol Medical Center (BMC) Data Center (DC) Equipment
Quantity : 1
UOM : Lot
Budget (PHP) : 17,038,825.00
Pre-bid Conference
Date : 22/10/2026
Time : 10:00 AM
Venue : Procurement Conference Room, 2nd Floor, Building A (Cardiac Center Building), Bicol Medical Center
Reference Number: 13283616
Area of Delivery: Camarines Sur
Trade Agreement: Implementing Rules and Regulations
Procurement Mode: Public Bidding
Classification: Goods
Category: General Repair and Maintenance Services
Bid Supplements: 0
Document Request List: 8