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Planned Maintenance Framework
AI Summary
The council seeks to establish a Planned Maintenance Framework that will underpin the delivery of routine upkeep and capital improvement projects across all council‑owned and managed properties, including offices, community buildings, operational sites and schools. The framework is designed to accommodate a wide spectrum of works, from tangible maintenance tasks such as roofing, heating and boiler systems, electrical, plumbing, HVAC and drainage, to broader refurbishment and general building works, as well as external works, windows, doors, glazing, painting and resurfacing.
To ensure flexibility and cost‑effectiveness, the procurement will be split into two lots: Lot 1, reserved for single‑project values below £150 000, allowing up to five suppliers, and Lot 2 for projects above £150 000, permitting up to four suppliers. Call‑offs will be awarded either by direct award or via mini‑competition, with a preliminary framework duration of eight years, subject to performance reviews, and the possibility of extending to a maximum of 15 years.
The framework will cover works such as roofing, heating systems, electrical, plumbing, HVAC, drainage, general building refurbishment, windows, doors, glazing, painting, groundworks and external works.
Description
The proposed framework is intended to support the delivery of planned maintenance and capital projects across Council-owned and managed properties.
Estimated date of publication of contract notice: 2026-08-03T23:59:59+01:00
Contract location: UK
Engagement process description
Pre-Market Engagement – Planned Maintenance and Capital Works Framework
1. Introduction
1.1 Background
Bracknell Forest Borough Council (BFBC or the Council) is located in central Berkshire. The Council became a Unitary Authority in April 1998 and is responsible for the management, maintenance and improvement of a diverse portfolio of Council-owned and managed properties, including (but not limited to) offices, community buildings, operational assets and some schools.
Further information on how the Council operates, including details of Councillors, Council staff and departments, can be found on the Council’s website.
1.2 Purpose of this Market Engagement
The Council is undertaking a pre-market engagement exercise to inform the potential procurement of a Planned Maintenance and Capital Works Framework. This exercise is intended to gather feedback from the market on the proposed framework structure, lotting, duration, values and delivery approach.
This engagement does not form part of a formal procurement process and does not constitute a commitment by the Council to proceed with any procurement or to appoint any supplier. Any future procurement will be conducted in accordance with the Council’s Contract Rules and relevant public procurement legislation.
1.3 Description of the Proposed Framework
The proposed framework is intended to support the delivery of planned maintenance and capital projects across Council-owned and managed properties. Typical works may include, but are not limited to:
• Roofing works
• Heating, boilers and gas systems
• Refurbishment and general building works
• Electrical works
• Windows, doors and glazing
• Painting and decorating
• Drainage and water management
• Groundworks, surfacing and external works
• HVAC and cooling systems
The framework is expected to be used for a range of project sizes and complexities, with call-offs awarded either by direct award or mini-competition, depending on the nature and value of the works.
1.4 Proposed Lot Structure
The Council is currently considering a two-lot framework structure:
• Lot 1 – Projects below £150,000
o Intended primarily for lower-value planned maintenance and minor capital works
o Up to five (5) suppliers appointed to the lot
• Lot 2 – Projects above £150,000
o Intended for higher-value and more complex capital projects
o Up to four (4) suppliers appointed to the lot
The proposed £150,000 threshold aligns with the Council’s internal approval and procurement processes.
1.5 Framework Duration
The Council is proposing a framework duration of up to eight (8) years, subject to satisfactory performance and ongoing review. The anticipated structure is:
• Initial period of 3 years
• First extension of 2 years
• Final extension of 3 years
Continuation on the framework would be subject to performance reviews at each review point.
1.6 Indicative Historic Spend
The Council has reviewed its expenditure on planned maintenance and capital works over the previous three financial years. This information is provided for indicative purposes only and does not constitute any guarantee or commitment in respect of future spend.
Based on historic data:
• Projects below £150,000: approximately £10,640,153.12. over the last three years
• Projects above £150,000: approximately £31,093,493.63 over the last three years
Actual future values and volumes may vary depending on budget availability, asset condition, statutory obligations and Council priorities.
1.7 Engagement process
Register on the ProContract Portal using this link https://sebp.due-north.com/
Responses will be used to design the final specification, evaluation approach and route to market.
Interested organisations are invited to request the market engagement questionnaire by emailing procurement.team@bracknell-forest.gov.uk ( using the subject title :Pre-Market Engagement – Planned Maintenance and Capital Works Framework)
The link to the questionnaire will then be sent to you for completion.
The final deadline to respond to the Market Engagement questionnaires is on 28 February 2026 15:00 BST.
Lot: 1
This contract is subject to renewal: Yes
Languages in which tenders or requests to participate may be submitted: En
Estimated date of publication of contract notice: 2026-08-03T23:59:59+01:00
Contract location: UK
Engagement process description
Pre-Market Engagement – Planned Maintenance and Capital Works Framework
1. Introduction
1.1 Background
Bracknell Forest Borough Council (BFBC or the Council) is located in central Berkshire. The Council became a Unitary Authority in April 1998 and is responsible for the management, maintenance and improvement of a diverse portfolio of Council-owned and managed properties, including (but not limited to) offices, community buildings, operational assets and some schools.
Further information on how the Council operates, including details of Councillors, Council staff and departments, can be found on the Council’s website.
1.2 Purpose of this Market Engagement
The Council is undertaking a pre-market engagement exercise to inform the potential procurement of a Planned Maintenance and Capital Works Framework. This exercise is intended to gather feedback from the market on the proposed framework structure, lotting, duration, values and delivery approach.
This engagement does not form part of a formal procurement process and does not constitute a commitment by the Council to proceed with any procurement or to appoint any supplier. Any future procurement will be conducted in accordance with the Council’s Contract Rules and relevant public procurement legislation.
1.3 Description of the Proposed Framework
The proposed framework is intended to support the delivery of planned maintenance and capital projects across Council-owned and managed properties. Typical works may include, but are not limited to:
• Roofing works
• Heating, boilers and gas systems
• Refurbishment and general building works
• Electrical works
• Windows, doors and glazing
• Painting and decorating
• Drainage and water management
• Groundworks, surfacing and external works
• HVAC and cooling systems
The framework is expected to be used for a range of project sizes and complexities, with call-offs awarded either by direct award or mini-competition, depending on the nature and value of the works.
1.4 Proposed Lot Structure
The Council is currently considering a two-lot framework structure:
• Lot 1 – Projects below £150,000
o Intended primarily for lower-value planned maintenance and minor capital works
o Up to five (5) suppliers appointed to the lot
• Lot 2 – Projects above £150,000
o Intended for higher-value and more complex capital projects
o Up to four (4) suppliers appointed to the lot
The proposed £150,000 threshold aligns with the Council’s internal approval and procurement processes.
1.5 Framework Duration
The Council is proposing a framework duration of up to eight (8) years, subject to satisfactory performance and ongoing review. The anticipated structure is:
• Initial period of 3 years
• First extension of 2 years
• Final extension of 3 years
Continuation on the framework would be subject to performance reviews at each review point.
1.6 Indicative Historic Spend
The Council has reviewed its expenditure on planned maintenance and capital works over the previous three financial years. This information is provided for indicative purposes only and does not constitute any guarantee or commitment in respect of future spend.
Based on historic data:
• Projects below £150,000: approximately £10,640,153.12. over the last three years
• Projects above £150,000: approximately £31,093,493.63 over the last three years
Actual future values and volumes may vary depending on budget availability, asset condition, statutory obligations and Council priorities.
1.7 Engagement process
Register on the ProContract Portal using this link https://sebp.due-north.com/
Responses will be used to design the final specification, evaluation approach and route to market.
Interested organisations are invited to request the market engagement questionnaire by emailing procurement.team@bracknell-forest.gov.uk ( using the subject title :Pre-Market Engagement – Planned Maintenance and Capital Works Framework)
The link to the questionnaire will then be sent to you for completion.
The final deadline to respond to the Market Engagement questionnaires is on 28 February 2026 15:00 BST.
Lot: 1
This contract is subject to renewal: Yes
Languages in which tenders or requests to participate may be submitted: En
Details
Status:
Forecast
Sectors:
50000000 - Repair and maintenance services
45000000 - Construction work
Place of origin:
United Kingdom of Great Britain and Northern Ireland
Places of performance:
United Kingdom of Great Britain and Northern Ireland
Deadline:
Mar 31, 2027, 11:00 PM
Contract duration:
Start date: 01 April 2027, End date: 01 April 2030
Contract type:
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