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PROCUREMENT AND DELIVERY OF VARIOUS OFFICE SUPPLIES
AI Summary
The Zamboanga Regional Medical Center is soliciting bids for the procurement and delivery of a wide range of office supplies to be used across its facilities in Zamboanga Del Sur. The contract will cover paper products of various grades and sizes, printer consumables, writing instruments, bindery items, and assorted office accessories, all to be delivered within fifteen calendar days of award. Bidders must have a minimum of three years’ proven experience in supplying similar goods to comparable government entities and must meet the eligibility and bidding criteria stipulated in the bidding documents.
The goods are organized into multiple lots that include bond paper (A4 and Legal, 70 gsm; colored short sizes 56 gsm; 250 gsm specialty), continuous forms, thermal paper, photo paper, Morocco board, multi‑purpose paper, vellum, and other specialized paper types. All paper must be white, smooth, and supplied in reams of 500 sheets unless otherwise specified. The supplies also encompass scissors, glue dispensers, carbon paper, stickers, stapler kits, binders, bookends, criteria for paper clips, envelopes, and a full range of pens, markers, highlighters, and calculators, among other office essentials.
The bidding will be conducted under the Lowest Calculated Responsive Bid method, with strict pass/fail evaluation based on the Implementing Rules and Regulations. The contract amount is capped at the approved budget, and any bid exceeding the approved budget will be automatically rejected. All offers must include the required bid security and comply with the stipulated pre‑bid and bid opening schedules. All goods must adhere to Philippine Bureau of Standards specifications for office supplies.
Description
Status: Published
Lot Type: Multi Lot
Procurement Mode: Competitive Bidding (Public Bidding)
Classification: Goods
Applicable Procurement Rules: Implementing Rules and Regulations
Funding Source: Regular Agency Fund (01000000)
Delivery/Project Location: Zamboanga Del Sur
Business Category: Office supplies
Prebid Conference Date: 19-Jun-2026 08:30 AM
Prebid Conference Venue: ZRMC, PASOBOLONG ZAMBOANGA CITY
Line Item Details:
| Item No. | UNSPSC | Lot Name | Lot Description | Quantity | Unit of Measure | ABC(Estimated Budget) |
|---|---|---|---|---|---|---|
| 1 | 44121621 | Desk pads or its accessories | BOND PAPER A4 SIZE 70 GSM (substance 20), white, smooth surface, 500 pieces per ream | 6000 | Ream | 1,392,000.00 |
| 2 | 44121621 | Desk pads or its accessories | BOND PAPER LEGAL SIZE 70 GSM (substance 20), white, smooth surface, 500 pieces per ream | 4000 | Ream | 1,066,680.00 |
| 3 | 44121621 | Desk pads or its accessories | BOND PAPER COLORED SHORT SIZE PINK, 56 GSM Sub 16, 500pcs/ream | 150 | Ream | 37,950.00 |
| 4 | 44121621 | Desk pads or its accessories | BOND PAPER COLORED SHORT SIZE LIGHT BLUE, 56 GSM Sub 16, 500pcs/ream | 150 | Ream | 37,950.00 |
| 5 | 44121621 | Desk pads or its accessories | BOND PAPER COLORED SHORT SIZE YELLOW, 56 GSM Sub 16, 500pcs/ream | 150 | Ream | 37,950.00 |
| 6 | 44121621 | Desk pads or its accessories | SPECIAL PAPER For appointment/ Board Certificate Paper, 250 GSM, Green, Long, 100's/ream | 50 | Ream | 16,833.50 |
| 7 | 44121621 | Desk pads or its accessories | CONTINUOUS FORM 11 x 9 1/2, 3ply, WARTEL double pin hole, Plain -no logo, Carbonless, for DOT Matrix Printer, 333 sets (1000 sheets) per box | 50 | Box | 55,416.50 |
| 8 | 44121621 | Desk pads or its accessories | THERMAL PAPER 80mm X 70mm for queuing system printer | 2000 | Roll | 98,660.00 |
| 9 | 44121621 | Desk pads or its accessories | PHOTO PAPER A4, 250 GSM, Double side glossy, 20's/pack | 300 | Pack | 60,699.00 |
| 10 | 44121621 | Desk pads or its accessories | MOROCCO BOARD PAPER A4 SIZE White, 100pcs/pack | 200 | Pack | 26,750.00 |
| 11 | 44121621 | Desk pads or its accessories | MULTI-PURPOSE PAPER A3 SIZE White, 70 GSM, smooth surface, 500pcs/ream | 100 | Ream | 56,333.00 |
| 12 | 44121621 | Desk pads or its accessories | VELLUM PAPER Plain WHITE,180 GSM 8.5 x 11, 10/pack | 1000 | Pack | 26,330.00 |
| 13 | 44121618 | Scissors | SCISSORS Symmetrical, blade length: 65mm min | 50 | Piece | 2,106.50 |
| 14 | 44121631 | Glue dispensers or refills | GLUE all purpose, gross weight: 180 grams minimum | 100 | Bottle | 13,867.00 |
| 15 | 44121621 | Desk pads or its accessories | CARBON PAPER Legal size, 10/pack | 30 | Pack | 7,500.00 |
| 16 | 44121621 | Desk pads or its accessories | STICKER PAPER high-glossy Pearl glossy matte waterproof self-adhesive, A4, 10's/pack | 300 | Pack | 15,699.00 |
| 17 | 44121621 | Desk pads or its accessories | PAPER PUNCHER 2-hole heavy duty, Punches up to 25 sheets/70gsm Adjustable paper guide, With lock down handle | 30 | Piece | 5,520.00 |
| 18 | 44121630 | Stapler kit | STAPLE WIRE No. 35, 5000 staples wires per box | 500 | Box | 20,835.00 |
| 19 | 44121621 | Desk pads or its accessories | CERTIFICATE HOLDER Letter/A4 size With flap to prevent certificates from falling off, Super clear transparency | 499 | Piece | 24,411.08 |
| 20 | 44121621 | Desk pads or its accessories | BATTERY AA Dry Cell, Super Heavy Duty, Leak Resistance | 2000 | Piece | 63,340.00 |
| 21 | 44121621 | Desk pads or its accessories | BATTERY AAA Dry Cell, Super Heavy Duty, Leak Resistance | 300 | Piece | 9,789.00 |
| 22 | 44121621 | Desk pads or its accessories | CALCULATOR Compact, Mini-Desk Type, 12 digits, Two -way power (solar + battery), Solar powered when light is sufficient, battery powered when light is insufficient, Larger display makes more data easier to read. Minimum dimension: 146 x105x28mm | 20 | Piece | 10,133.40 |
| 23 | 44121704 | Ball point pens | SIGN PEN BLACK 0.3mm pen thickness Pen type: Roller ball pens | 400 | Piece | 27,968.00 |
| 24 | 44121704 | Ball point pens | SIGN PEN BLUE 0.3mm pen thickness Pen type: Roller ball pens | 300 | Piece | 20,976.00 |
| 25 | 44121704 | Ball point pens | SIGN PEN RED 0.3mm pen thickness Pen type: Roller ball pens | 300 | Piece | 20,976.00 |
| 26 | 44121708 | Markers | MARKER PERMANENT Black bullet type | 200 | Piece | 5,466.00 |
| 27 | 44121708 | Markers | MARKER PERMANENT, Blue bullet type | 200 | Piece | 5,466.00 |
| 28 | 44121708 | Markers | MARKER PERMANENT, Red bullet type | 50 | Piece | 1,366.50 |
| 29 | 44121708 | Markers | WHITEBOARD MARKER, Black Felt tip, bullet type | 100 | Piece | 3,000.00 |
| 30 | 44121708 | Markers | WHITEBOARD MARKER, Blue, Felt tip, bullet type | 100 | Piece | 3,000.00 |
| 31 | 44121708 | Markers | WHITEBOARD MARKER, Red, Felt tip, bullet type | 50 | Piece | 1,500.00 |
| 32 | 44121702 | Pen or pencil sets | PENCIL lead, w/ eraser, wood cased, hardness, no. 2 | 200 | Piece | 2,716.00 |
| 33 | 44121716 | Highlighters | TEXTLINER/HIGHLIGTHER FLUORESCENT, (Green) | 200 | Piece | 4,316.00 |
| 34 | 44121716 | Highlighters | TEXTLINER/HIGHLIGTHER FLUORESCENT, (Yellow) | 200 | Piece | 4,316.00 |
| 35 | 44121704 | Ball point pens | BALLPEN, Blue 0.5 - 1mm, ballpoint pen type, transparent barrel, flow of ink should be fine, smooth | 1000 | Piece | 10,670.00 |
| 36 | 44121704 | Ball point pens | pcs BALLPEN, Black 0.5 - 1mm, ballpoint pen type, transparent barrel, flow of ink should be fine, smooth | 1000 | Piece | 10,670.00 |
| 37 | 44121704 | Ball point pens | BALLPEN, Red 0.5 - 1mm, ballpoint pen type, transparent barrel, flow of ink should be fine, smooth | 150 | Piece | 1,600.50 |
| 38 | 44122104 | Paper clips | CLIP, BACKFOLD all metal, clamping: 25mm (-1mm) 12pcs/box | 900 | Box | 22,500.00 |
| 39 | 44122104 | Paper clips | CLIP, BACKFOLD all metal, clamping: 32mm (-1mm) 12pcs/box | 800 | Box | 27,736.00 |
| 40 | 44122104 | Paper clips | PAPER CLIP 33mm, Vinyl/plastic coat, 100's/bx | 200 | Box | 2,500.00 |
| 41 | 44122104 | Paper clips | PAPER CLIP 48mm, Vinyl/plastic coat, 100's/box | 200 | Box | 5,600.00 |
| 42 | 44122109 | Hook and loop fastener | FASTENER, PLASTIC 70mm between prongs, 50's/box | 200 | Box | 8,400.00 |
| 43 | 44122106 | Pins or tacks | PUSH PINS 100pcs/box | 20 | Box | 980.00 |
| 44 | 44122101 | Rubber bands | RUBBER BAND 70mm min lay flat length (#18), 350grams/bx | 39 | Box | 7,449.00 |
| 45 | 44121905 | Ink or stamp pads | STAMP PAD, FELT Bed dimension: 60mm x 100mm min | 20 | Piece | 790.00 |
| 46 | 44121905 | Ink or stamp pads | STAMP PAD INK Purple or violet, 50ml (min.) | 60 | Bottle | 1,600.20 |
| 47 | 44122016 | Document holder | ENVELOPE Expanding, Kraft board, Legal size - GREEN | 1000 | Piece | 19,820.00 |
| 48 | 44122016 | Document holder | ENVELOPE Expanding, Kraft board, Legal size - BLUE | 1000 | Piece | 19,820.00 |
| 49 | 44122016 | Document holder | ENVELOPE Expanding, kraft board, Legal size- YELLOW | 1000 | Piece | 19,820.00 |
| 50 | 44122016 | Document holder | ENVELOPE Expanding, kraft board, Legal size - RED | 1000 | Piece | 19,820.00 |
| 51 | 44122003 | Binders | RECORD BOOK 500 pages, Blue Color | 497 | Piece | 55,167.00 |
| 52 | 44122022 | Folder binding accessories | METAL BOOKENDS Heavy duty, 7.5 inches (2 pcs/pair) | 100 | Pair | 24,733.00 |
| 53 | 44122030 | Folder kit | RULER Transparent, PVC plastic (12") | 100 | Piece | 600.00 |
| Total Approved Budget | 3,448,095.18 |
Description:
- The ZAMBOANGA REGIONAL MEDICAL CENTER, through the GOVERNMENT OF THE PHILIPPINES (GoP) – GAA (REGULAR MOOE) intends to apply the sum of THREE MILLION FOUR HUNDRED FORTY-EIGHT THOUSAND NINETY-FIVE PESOS ONLY & 18/100 (Php 3,448,095.18) being the Approved Budget for the Contract (ABC) to payments under the contract for PROCUREMENT AND DELIVERY OF VARIOUS OFFICE SUPPLIES. Bids received in excess of the ABC shall be automatically rejected at bid opening.
- The ZAMBOANGA REGIONAL MEDICAL CENTER now invites bids for the PROCUREMENT AND DELIVERY OF VARIOUS OFFICE SUPPLIES using the LCRB (Lowest Calculated Responsive Bid). Delivery of the Goods is required FIFTEEN (15) CALENDAR DAYS. Bidders should have completed, at least THREE (3) YEARS from the date of submission and receipt of bids, contracts similar to the Project. The description of an eligible bidder is contained in the Bidding Documents, particularly, in Section II. Instructions to Bidders.
- Bidding will be conducted through competitive bidding procedures using a non-discretionary “pass/fail” criterion as specified in the IRR of RA No. 12009.
- [Select this paragraph if conditions (a), (c), and (d) under Section 52.4.1.2 of the IRR do not exist:] Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or organizations with at least sixty percent (60%) interest or outstanding capital stock belonging to citizens of the Philippines, and to citizens or organizations of a country the laws or regulations of which grant similar rights or privileges to Filipino citizens, pursuant to RA No. 5183.
- Interested Bidders may obtain further information from ZAMBOANGA REGIONAL MEDICAL CENTER and inspect the Bidding Documents at the address given below from Mondays to Fridays (8:00a.m. to 5:00p.m.) except holidays.
- A complete set of Bidding Documents may be acquired by interested Bidders on JUNE 11, 2026 from the address and website(s) given below upon payment of the applicable fee for the Bidding Documents, pursuant to the latest Guidelines issued by the GPPB, in the amount of THREE THOUSAND PESOS (PHP 3,000.00).
[Note: For lot procurement, the maximum fee for the Bidding Documents for each lot shall be based on its ABC, in accordance with the Guidelines issued by the GPPB; provided that the total fees for the Bidding Documents of all lots shall not exceed the maximum fee prescribed in the Guidelines for the sum of the ABC of all lots.]
It may also be downloaded free of charge from the website of the Philippine Government Electronic Procurement System (PhilGEPS) and the website of the Procuring Entity, provided that Bidders shall pay the applicable fee for the Bidding Documents not later than the submission of their bids.
- The ZAMBOANGA REGIONAL MEDICAL CENTER will hold a Pre-Bid Conference on JUNE 19, 2026 @ 8:30 AM at ZRMC CONFERENCE ROOM, PASOBOLONG, ZAMBOANGA CITY and/or through video conferencing via GOOGLE MEET (https://mcs.doh.gov.ph), which shall be open to prospective Bidders.
- Bids must be duly received by the Bids and Awards Committee (BAC) Secretariat through (i) manual submission at the office address indicated below on or before JULY 1, 2026 @ 8:15 AM. Late bids shall not be accepted.
- All Bids must be accompanied by a Bid Security in any of the acceptable forms and in the amount stated in ITB Clause 16.1.
- Bid opening shall be JULY 1, 2026 @ 8:30 AM at ZRMC CONFERENCE ROOM, PASOBOLONG, ZAMBOANGA CITY. Bids will be opened in the presence of the Bidders’ representatives who choose to attend the activity.
- The ZAMBOANGA REGIONAL MEDICAL CENTER reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Section 70 of R.A. No. 12009, without incurring any liability to the affected Bidder or Bidders.
- For further information, please refer to:
ELEANOR F. SANSON, MBA
BAC Chairperson
Zamboanga Regional Medical Center, Pasobolong, Zamboanga City
procurement@mcsgh.com.ph
Telephone No. (062) 975-9533 (Loc. 1037)
https://mcs.doh.gov.ph
- You may visit the following websites:
For downloading of Bidding Documents: https://mcs.doh.gov.ph