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Procurement of 2 Units Executive Laptops
AI Summary
The Bureau of Jail Management and Penology Regional Office‑XII is procuring two executive laptops for use by its officers and support staff. The acquisition is conducted through a small‑value procurement process under the Implementing Rules and Regulations of Republic Act No. 12009, with an approved budget allocated for the purchase. The laptops are intended for deployment at the BJMPRO‑XII building in the Prime Regional Government Center, Carpenter Hill, Koronadal City, South Cotabato.
Suppliers are required to submit a fully executed quotation, a technical specification form, and all supporting documents as outlined in the Request for Quotation. Each unit must be delivered within thirty (30) calendar days of the Notice to Proceed and must conform to the technical criteria specified in the RFQ. Bidders may submit their proposals in printed form or electronically, provided that all documentary requirements are correctly arranged and the submission follows the prescribed filing procedures. Compliance with the stated conditions, including price validity, contract duration, and eligibility criteria, is mandatory for consideration.
All technical specifications as outlined in the RFQ must be met.
Description
Status: Published
Lot Type: Single Lot
Procurement Mode: Small Value Procurement
Classification: Goods
Applicable Procurement Rules: Implementing Rules and Regulations
Funding Source: Regular Agency Fund (01000000)
Delivery/Project Location: South Cotabato
Business Category: Computer Equipment and Accessories
Line Item Details:
| Item No. | UNSPSC | Lot Name | Lot Description | Quantity | Unit of Measure |
|---|---|---|---|---|---|
| 1 | 43211503 | Notebook computers | Procurement of 2 Units Executive Laptops | 2 | Unit |
Description:
Notice to Bidder: Please refer to the attached Request for Quotation (RFQ) Form and Technical Specifications for the required specifications of the project.
The Bureau of Jail Management and Penology Regional Office-XII, through its Bids and Awards Committee (BAC), intends to procure the item/s through Section 34: (Small Value Procurement) of the Implementing Rules and Regulations of Republic Act No. 12009 or the New Government Procurement Act for the project: Procurement of 2 Units Executive Laptops [Contract ID No. RFQ-BJMP12-2026-009R] with an Approved Budget for the Contract in the amount of Two Hundred Seventy Thousand Pesos Only (₱270,000.00).
Interested bidders are hereby invited to submit their proposal for the item/s described and required herein, subject to compliance with the Terms and Conditions provided on this Request for Quotation (RFQ). Submit your quotation duly signed by you or your duly authorized representative on or before August 21, 2026, at 09:00 AM, addressed to:
Your quotation is subject to the following General Conditions:
- Price validity shall be for a period of sixty (60) calendar days from the submission of quotations.
- Quotations exceeding the Approved Budget for the Contract shall be rejected.
- Contract Duration: Within thirty (30) calendar days upon receipt of the approved Notice to Proceed (NTP).
- Delivery Site: BJMPRO-XII Bldg., Prime Regional Government Center, Carpenter Hill, Koronadal City, South Cotabato
- Bidders are entitled to one (1) bid only.
- The prospective bidder shall submit one (1) original of the following requirements, arranged, numbered and tabbed in one sealed envelope as enumerated below:
- Duly accomplished and signed Price Quotation, inclusive of all taxes;
- Duly accomplished and signed Technical Specifications using the attached form;
- Duly signed Schedule of Requirements using the attached form;
- PhilGEPS Certificate of Platinum Membership;
- Catalogue (Printed)
- Certificate of after/sale service/parts;
- Certificate of Proof of availability and sufficient supply;
- Mayor’s/Business permit issued by the city or municipality where the principal place of business of the prospective bidder is located;
- Latest Annual Income Tax/Business Tax Return also refers to Value Added Tax (VAT) or Percentage Tax Return covering the previous six (6) months (if applicable);
- Duly notarized Omnibus Sworn Statement (preferably using the GPPB-prescribed form) (https://www.gppb.gov.ph/downloadable-forms/);
- Duly notarized authority of the signatory, whichever is applicable:
- Secretary’s Certificate (i.e. Corporation; Joint Venture Agreement); or
- Special Power of Attorney (i.e. Sole Proprietorship; Partnership); or
- In case the signatory is the sole proprietor, copy of the DTI Certificate of Registration/Valid PhilGEPS Platinum Certificate.
Bidders may submit their bid proposal on or before August 21, 2026, at 09:00 AM, to the BAC Secretariat through any of the following options:
- Preferably in printed copy to be submitted at the Conference Room, BJMPRO-XII Bldg., Prime Regional Government Center, Carpenter Hill, Koronadal City, South Cotabato; or
- In soft copy via e-mail to r12.logistics@bjmp.gov.ph
For quotations submitted via e-mail, (i) it should be in a clear PDF format, (ii) the date and time of receipt indicated in the email shall be considered, (iii) documentary requirements are arranged accordingly based on the Eligibility Checklist using the standard file name indicated therein.
Note: Failure to follow this instruction will disqualify your entire quotation.
- Do not alter the contents of this form in any way.
- The use of this RFQ/RFP is highly encouraged to minimize errors or omissions of the required mandatory provisions. In case of any changes, bidders must use or refer to the latest version of the RFQ/RFP, except when the latest version of the RFP/RFQ only pertains to the deadline extension.
- All technical specifications must be complied with. Failure to comply with the mandatory requirements shall render the quotation ineligible/disqualified.
- Quotations, including documentary requirements, received after the deadline shall not be accepted.