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Procurement of A Tour Operator Service Provider for the Conduct of Seminar-Workshop on Sustainable Tourism Development
AI Summary
The Department of Tourism seeks a qualified tour operator to conduct a three‑day Seminar‑Workshop on Sustainable Tourism Development for thirty DOT personnel in Los Baños, Laguna, from October 6 to 8, 2026. The event aims to equip participants with the principles of sustainable tourism, identify environmental, economic, social, and cultural impacts, and enable them to design responsible destination‑management strategies. The training will be delivered by a DOT‑accredited travel and tour agency that can provide a comprehensive package encompassing transportation, accommodation, conference facilities, and a guided technical tour.
The operator must arrange air‑conditioned, e‑seater bus service with LCD screens, microphones, overhead racks, and adequate legroom for all participants, including toll and parking fees. It must also secure a DOT‑accredited hotel offering a pillar‑free function room suitable for 30 attendees, with a managed‑buffet meal package that includes breakfast, lunch, and dinner featuring two viands, vegetables, soup, rice, dessert, and drinks. The venue must support registration tables, continuous coffee/tea and water, Wi‑Fi, audio‑visual equipment with a dedicated technician, LED projector, PA system with microphones, whiteboard, and stationery. Accommodation of six twin‑sharing rooms is required, with flexibility for rescheduling in case of date changes, and the provider must supply a DOT‑accredited guide inclusive of entrance fees and incidental expenses.
All services should comply with DOT health and safety protocols and be offered on a send‑bill arrangement. The contractor must be DOT‑accredited in travel, tour agency, and tour guide services and demonstrate the capacity to meet the specified technical and logistical requirements. All equipment and services must conform to Philippine Department of Tourism accreditation standards.
Description
TECHNICAL SPECIFICATIONS
Tour Operator Services
(for Conference Package, Meals, Room Accommodation and Tour Package)
l. PROJECT TITLE: SEMINAR-WORKSHOP ON SUSTAINABLE TOURISM DEVELOPMENT
DATE/VENUE: October 06-08, 2026/ Los Baños, Laguna
Ill. BACKGROUND/ RATIONALE
The Training and Development Division (TDD) has included in its Work and Financial Plan the conduct of the Seminar-Workshop on Sustainable Tourism Development to capacitate DOT personnel specifically for the Heads of Offices, Supervisors and Tourism Operations Officers to the principles and importance of sustainable tourism development as well as to develop strategies for responsible tourism and destination management.
OBJECTIVES:
At the end of the seminar, participants should be able to:
1 . Explain the principles and importance of sustainable tourism development.
2. Identify the environmental, economic, social, and cultural impacts of tourism.
3. Apply sustainable tourism practices to real-world destinations.
4. Recognize the importance of community participation and stakeholder collaboration.
5. Develop strategies for responsible tourism and destination management.
6. Design a basic Sustainable Tourism Development Action Plan.
MINIMUM REQUIREMENTS FOR SUPPLIER
Must be a DOT- accredited travel and tour agency;
Must be able to provide tour package services for thirty (30) pax / employees;
Cover the transportation service requirements from the DOT Makati City Office to Los
Baños, Laguna and vice versa;
Cover all the meals upon arrival to the destination;
Provide accommodation and conference room/venue at the destination for the specified duration;
Must be able to provide a function room that will allow participants to do some activities and is pillar-free;
Must be compliant with the basic health and safety protocols;
Must be willing to provide services on a send-bill arrangement;
v. SCOPE OF WORK/ ITEMS/ DELIVERABLES
The Training and Development Division is looking for the following requirements intended for the employees for the said program.
A. TRANSPORTATION REQUIREMENTS
No. of Pax : Thirty (30 Pax)
1 Unit, air conditioned, e-seater bus with LCD screen TV and microphone, with overhead parcel racks and spacious legroom; including toll and parking fees
B. CONFERENCE / VENUE RENTAL PACKAGE AND MEAL REQUIREMENTS
Managed-buffet package for 30 pax / employees
Must be a DOT-accredited hotel to provide a spacious function room that can comfortably accommodate 30 pax
Breakfast, Lunch and Dinner included preferably two (2) viands (chicken, beef, pork or fish) vegetable, soup, rice, dessert and drinks Venue/ Conference Room for 3 days package Inclusions:
Use of registration table for the secretariat
Provision of free flowing coffee/tea and water from 8:00 am — 5:00 pm With stable free wi-fi access
Audio Visual Equipment (with dedicated technician)
LED Projector/Wide Screen; Standard Audio/PA system with at least 2 microphones
Free use of whiteboard with markers; and provision of pens and pads
c. ACCOMMODATION REQUIREMENTS
Six (6) twin-sharing (i.e. 2 beds) room accommodation Check — in: October 06, 2026, 2:00 p.m.
Check — out: October 08, 2026, 12:00 noon
*Hotel should be open for re-schedule of room booking in case of movement of dates/postponement
D. TECHNICAL TOUR REQUIREMENTS
Must be a DOT-accredited tour guide
Inclusive of applicable charges, entrance fees and other incidental expenses
PROJECT COST
Description Unit Quantity Unit Price Amount
l. Transportation
Requirements bus 30 paw 3 days PhP 22,370.00 Php 67,110.00
Php 66,000.00
ll. Accommodation
Requirements 1 10 rooms PhP 1,100.00/pax
PhP2,200.00/room
lil. Meals 1 30 pax / 3 PhP 660.00/meal PhP 46,200.00
IV. Conference
Room/ Function
Room 1 30 pax PhP 524,250.00/ average of 3 quotations PhP 174,750.00
IV. Technical Tour including Entrance Fees 1 30 pax PhP 18,300.00 Php 18,300.00
TOTAL PhP 372,360.00
Vil. APPROVED BUDGET
Three Hundred Seventy Two Thousand Three Hundred Sixty Pesos (PhP 372,360.00) inclusive of applicable taxes. Expenses shall be charged to the Training and Development Division (TDD) — General Administrative Expenses for FY 2026
TERMS OF PAYMENT
Payment shall be made through Government Procedure.
'X. CONTACT DETAILS
Name: CAROLYN P. GABRIEL / EZRAH GRACE C. BAYUGA
Office: Administrative Service — Training and Development Division
E-mail: tdd@tourism.gov.ph
Contact No.: 8459-5200 local 426
Notice Reference Number: 83934
Status: Published
Lot Type: Single Lot
Procurement Mode: Small Value Procurement
Classification: Goods - General Support Services
Applicable Procurement Rules: Implementing Rules and Regulations
Funding Source: Regular Agency Fund (01000000)
Business Category: Travel facilitation
Line Item Details:
| Item No. | UNSPSC | Lot Name | Lot Description | Quantity | Unit of Measure |
|---|---|---|---|---|---|
| 1 | 90121502 | Travel agencies | Travel agencies | 1 | Lot |