Procurement of Document Warehouse Rental for CY 2026

1. The Power Sector Assets and Liabilities Management (PSALM) Corporation, through the 2026 Corporate Operating Budget (for the portion of the Contract to be performed in 2026) and 2027 Corporate Operating Budget (for the portion of the Contract to be performed in 2027), intends to procure for the Document Warehouse Rental for CY 2026 and apply the total amount of Two Million Nine Hundred  Fifteen Thousand Pesos (PHP2,915,000.00), being the Approved Budget for the Contract (ABC) to payments under the contract for the Procurement of Document Warehouse Rental for CY 2026 with Project Reference No. 2026-NP2FB-DWR-003-03.  Quotations received in excess of the ABC shall be automatically rejected at bid opening.

 

1. PSALM now invites technically, legally, and financially capable suppliers for the above Procurement Project. The estimated delivery of the Goods is required by December 2026 after the Effective Date as indicated in the Notice to Proceed (NTP) and in accordance with Section II (Schedule of Requirements). Bidders should have completed, within three (3) years from the date of submission and receipt of bids, a contract similar to the Project.

 

1. The Procurement procedure for this Project is Negotiated Procurement for Two Failed Biddings pursuant to Section 35 of Implementing Rules and Regulations (IRR) of Republic Act (RA) No. 12009.

 

1. The selection of the successful offer shall be based on the Best and Final Offer that will be submitted on the set deadline to the BAC and which would meet the minimum technical specifications required.

 

1. PSALM will hold the following activities on the set schedule as follows:

 

Activity	Schedule
Invitation for Negotiations and Request for Submission of Proposals/Bid Docs (Posting to PhilGEPS/PSALM Websites)	16 October 2026
Pre-Negotiation Conference	20 October 2026 (2:30pm)
Initial Compliance with Eligibility and Technical Documents	26 October 2026
Negotiation Conference	29 October 2026 (9:00 am)
Submission of Best and Final Offer	3 November 2026 (12:00 pm)
Opening of Best and Final Offer	3 November 2026 (3:30 pm)

 

1. Prospective Bidders may obtain further information from PSALM Bids and Awards Committee (BAC) and inspect the Bidding Documents at the address given below during Monday to Friday, 9:00 AM to 4:00 PM.

 

1. The Pre-Negotiation Conference shall be held to discuss the different activities of the procurement at hand, including but not limited to the requirements, terms, conditions, specifications of the procurement, the documents that are required to be submitted during the Initial Compliance with Eligibility and Technical Documents, and the documents that are to be submitted and/or re-submitted during the Submission of Best and Final Offer.

 

1. The Initial Compliance with Eligibility and Technical Documents  shall be open to all interested prospective Bidders and a complete set of Negotiation Documents may be acquired by interested Bidders starting 17 October 2026 from the given address and website(s) below and upon payment of an applicable fee for the Bidding Documents, pursuant to the latest Guidelines issued by the GPPB, in the amount of Five Thousand Pesos (PHP 5,000.00).

 

The Negotiation Documents may also be downloaded free of charge from the websites of the Philippine Government Electronic Procurement System (PhilGEPS) (https://www.philgeps.gov.ph) and PSALM (https://www.psalm.gov.ph), provided that Bidders shall pay the applicable fee for the Bidding Documents not later than the submission of their bids.

 

Payment for the Bidding Documents may be made online by depositing the fee to PSALM Land Bank of the Philippines account with the following details:

 

Name of Bank:	Land Bank of the Philippines
Branch:	Paseo de Roxas Branch
Account Name:	Power Sector Assets and Liabilities Management Corporation (PSALM)
Account Number:	1802-1019-68
LBP Swift Code:	TLBPPHMM

 

Thereafter, the Bidder must send the proof of payment and register its email address to the BAC Secretariat at BACSec2026@psalm.gov.ph.

 

1. Interested Bidders shall submit the following documents on the relevant schedules when they are required:

 

 

 

1. Eligibility and Technical Documents

 

1. 1. Valid PhilGEPS Registration Certificate (Platinum Membership), including the Annex/es;

 

1. 1. Statement of the bidder of all its ongoing government and private contracts, including contracts awarded but not yet started, if any, whether similar or not similar in nature and complexity to the contract to be bid [Form No. ELIG-01];

 

1. 1. Statement of Bidder’s Single Largest Completed Contract (SLCC) similar to the contract to be bid. For this purpose, contracts similar to the Project shall be those that involve contracts for real estate appraisal services which were completed within three (3) years prior to the date of submission of the Best and Final Offer [Form No. ELIG-02];

 

For purposes of complying with the SLCC requirement, a Bidder may submit a single completed contract whose value is equivalent to at least  fifty percent (50%) of the ABC or at least  two (2) completed contracts similar to the Project, with the aggregate contract amount being equivalent to at least fifty percent (50%) of the ABC, adjusted to current prices using the Philippine Statistics Authority (PSA) consumer price indices, as stated in Section 52.4.1.3 of the IRR of 12009.

 

1. 1. Conformity with the Schedule of Requirement and Technical Specifications, which may include production/ delivery schedule, manpower requirements, and/ or after-sales/ parts, if applicable [Form No. TEC-01]; and

 

1. 1. Original duly signed Omnibus Sworn Statement (OSS) [Form No. TEC-02] and if applicable, Original Notarized Secretary’s Certificate in case of a corporation, partnership, or cooperative; or Original Special Power of Attorney of all members of the joint venture giving full power and authority to its officer to sign the OSS and do acts to represent the Bidder; and

 

1. 1. The bidder’s computation of Net Financial Contracting Capacity (NFCC) or A committed Line of Credit from a Universal or Commercial Bank in lieu of its NFCC computation [Form No. ELIG-03];

 

1. 1. If applicable, a duly signed joint venture agreement (JVA) in case the joint venture is already in existence [Form No. ELIG-04];

 

or

 

duly notarized statements from all the potential joint venture partners stating that they will enter into and abide by the provisions of the JVA in the instance that the bid is successful.

 

 

 

1. Financial Documents

 

1. 1. Original of duly signed and accomplished Financial Bid Form [Form No. FIN-01]; and
   2. Original of duly signed and accomplished Detailed Bid Price Schedule [Form No. FIN-01A].

 

1. For purposes of the Initial Compliance with Eligibility and Technical Documents, interested Bidders shall only submit the Eligibility and Technical Documents stated in item 9 (I) above. Financial Documents [Item 9(II)] shall be submitted during the Submission of Best and Final Offer, together with the revised and/or improved Eligibility and Technical Documents as will be discussed hereunder.

 

1. The Initial Compliance with Eligibility and Technical Documents must be duly received by the PSALM Bids and Awards Committee (BAC) Secretariat on or before 26 October 2026. For this activity, the Bidders’ initial compliance will be pre-checked by the TWG to determine any improvement and or changes necessary for the preparation and completion of the Bidders’ Best and Final Offer.

 

1. All Bidder/s who have initially complied with the Eligibility and Technical Documents shall be invited for a Negotiation Conference to be conducted on 29 October 2026 at 9:00 a.m. The Negotiation Conference will be conducted through videoconferencing or webcasting via Zoom, which shall be open to Bidders who participated in the Initial Compliance with Eligibility and Technical Documents.

 

1. During the Negotiation Conference, Bidders shall be given the opportunity to negotiate and discuss its Eligibility and Technical Documents, together with other technical and financial requirements in preparation of its Best and Final Offer. Result of the TWG’s assessment of the Bidders’ initial compliance shall also be discussed during the conference, including necessary revisions and/or improvements in their bids for the Submission of the Best and Final Offer.

 

1. The Bidders’ Best and Final Offer, as a result of negotiations and discussions, shall be composed of

 

1. complete and final submission of the revised/improved set of Eligibility and Technical Documents, and

 

1. Financial Documents.

 

The documents must be duly received by the BAC Secretariat through online or electronic submission as indicated below on or before 3 November 2026 at 12:00PM.

 

1. Partial submission of Best and Final Offer, as well as late submissions, shall not be allowed and/or accepted. Similarly, personal or manual submission of shall not be allowed. Only Bidders who participated in the Initial Compliance with Eligibility and Technical Documents and attended the Negotiation Conference will be allowed to submit their Best and Final Offer.

 

1. The Submission of Best and Final Offer shall use a two-factor security procedure consisting of an archive format compression and password protection to ensure the security, integrity, and confidentiality of the bid submitted. Best and Final Offers that are not properly compressed and password-protected, as required in the Negotiation Documents, shall be accepted, provided that the bidder or its duly authorized representative shall acknowledge such condition of the bid as submitted.

 

1. The Opening of the Best and Final Offer shall be conducted on 3 November 2026 at 3:30PM. through videoconferencing or webcasting via Zoom. Offers will be opened in the presence of the bidders’ representatives who choose to attend the activity. 

 

1. PSALM shall evaluate the Best and Final Offer using a non-discretionary “pass/fail” criterion as specified in the Implementing Rules and Regulations (IRR) of Republic Act (RA) No. 12009.

 

1. The Bidder shall submit copies of the following documents (the “Post-qualification Documents”), within a non-extendible period of five (5) calendar days from receipt by the Bidder of the notice from the BAC that it submitted the Lowest Calculated Bid:

 

1. 1. Latest income and business tax returns filed and paid through the BIR Electronic Filing and Payment System (eFPS)

 

NOTE: Latest Income Tax Return (ITR) shall refer to the ITR for the year 2025 filed in 2026. For new establishments which have no annual ITR yet, it shall refer to the most recent quarter’s ITR.  Further, for areas where e-filing is yet to be implemented, a Certification to that effect from BIR main office is acceptable.

Latest Business Tax Return shall refer to the Value Added Tax (VAT) and/or Percentage Tax Returns, whichever is applicable covering the previous six (6) months prior to the submission of post-qualification documents. For those with less than six (6) months of operations, this refers to the monthly business tax returns filed to date. Bidders filing both the VAT and Percentage Tax Returns must submit both returns.

 

Quarterly Value Added Tax (VAT) Returns – BIR Form No. 2550Q covering the first (1st) and second (2nd) quarters of CY 2026.	and/ or	Quarterly Percentage Tax Returns - BIR Form No. 2551Q covering the first (1st) and second (2nd) quarters of CY 2026.

1. 1. Bureau of Internal Revenue (BIR) Certificate of Registration or BIR Form 2303;

 

1. 1. Certified True Copy (“CTC”) of valid BIR Tax Clearance Certificate;

 

1. 1. For Corporations, latest filed General Information Sheet at the Securities and Exchange Commission;

 

1. 1. Location map of business establishment (owned or rented), including its address and telephone number. If the establishment is owned, a CTC of the Transfer Certificate of Title (TCT) or Tax Declaration shall be submitted. If rented, a copy of the Lease Agreement with the latest Official Receipt of Rent Payment shall be provided;
   2. CTC of valid Fire Safety Inspection Certificate;
   3. CTC of Certification of Quarterly Pest Control Activities for the last two (2) quarters;
   4. CTC of valid ISO 9001:2015 Certification for Quality Management Systems;
   5. CTC of valid ISO/IEC 27001:2013 Certification for Information Security Management Systems
   6. CTC of valid insurance policy covering the contract duration (i.e. pilferage, fire, water, and environmental damage;
   7. Original or Certified True Copy of Certificate of Satisfactory       Performance (CSP) for all completed contracts. Failure to submit any of the required CSP shall be considered unsatisfactory and shall be ground for disqualification.

 

1. 1.  Migration Plan and Schedule (for new Supplier);

1. 1. Supplier’s organizational chart detailing the unit responsible for document storage and management services, along with the courier team, including the names of key personnel involved;
   2. Supplier’s contingency plan for disasters (fire, flood, earthquake, or other unforeseen events);
   3. Supplier’s list of emergency contacts and response teams for disaster-related incidents;
   4. Supplier’s customer support email and hotline number, together with designated primary and secondary escalation contacts;
   5. Data Privacy Requirements: Duly accomplished Due Diligence Form issued by PSALM (Form No. PSALM-07) with the following required submission:

 

1. 1. 1.  CTC of Certificate of Registration issued by the National  Privacy Commission (NPC)
      2. Appointment of Data Protection Officer
      3. Privacy Manual or other similar privacy and data security policies setting guidelines for proper data handling, data security and incident response procedure
      4. Privacy Impact Assessment (PIA) Report on the data processing activity involving storage and record management and a Risk Treatment Report showing the current status of implementation of the risk treatment plan based on the PIA Report. -

 

1. 1. Notice of Award and/or Contract for the contracts stated in the List of all Ongoing Government & Private Contracts Including Contracts Awarded but not yet Started (Form ELIG-01);

 

1. 1. Notice to Proceed (or any equivalent), if applicable for the contracts stated in the List of all Ongoing Government & Private Contracts Including Contracts Awarded but not yet Started (Form ELIG-01);

 

1. 1. Contract/Purchase Order and Certificate of Completion/Acceptance for the contract stated in the Statement of the bidder’s Single Largest Completed Contract (SLCC) similar to the contract to be bid (Form No. ELIG-02); and

 

1. PSALM reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Section 70 of R.A. No. 12009, without incurring any liability to the affected Bidder or Bidders.

 

1. For further information, please refer to:

 

THE CHAIRPERSON

Bids and Awards Committee

Power Sector Assets and Liabilities Management Corporation

10^th Floor Vertis North Corporate Center 1, Astra corner Lux Drives

North Avenue, 1105 Quezon City

e-mail address:  BAC2026@psalm.gov.ph / BACSec2026@psalm.gov.ph

Telephone No.: (02) 8248-4800

Website:  https://www.psalm.gov.ph

 

1. You may visit the following websites:

 

For downloading of Bidding Documents: 

https://www.philgeps.gov.ph                                                           https://www.psalm.gov.ph/home/bac_procurement

 

 

For online bid submissions:  bid.submission@psalm.gov.ph

 

Please see Annex “A” on the General Policies and Procedures on Electronic/Online Submission and Receipt of Bids.

 

 

 

 

GLENN B. SANTOS

Chairperson

Bids and Awards Committee