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Procurement of Ground Handling Services for the Site Validation of 2027 ASEAN Tourism Standards Awards Nominees

Procurement of Ground Handling Services for the Site Validation of 2027 ASEAN Tourism Standards Awards Nominees

AI Summary

The Department of Tourism has issued a procurement for comprehensive ground‑handling services to support the site validation of nominees for the 2027 ASEAN Tourism Standards Awards. The services encompass an integrated travel, accommodation and catering program that covers eight logistical legs—from the National Capital Region to Region 3 (Bataan‑Pampanga and Mt. Pinatubo legs), the Cordillera Administrative Region, Region 4 B (Puerto Galera), Region 6 (San Joaquin, Iloilo and Boracay), Region 7 (Lapu‑Lapu City, Cebu), Region 13 (Bayugan City, Agusan del Sur) and the Negros Island Region (Sagay City). Each segment will be served by specified vehicle types (sedan, six‑seater SUV, and six‑seat van or 12‑seat van for boat transfers), with designated pick‑up points, destinations, driver staffing, fuel, parking and toll contributions, as well as driver accommodation where required. The contract provides for the inclusive provision of breakfast, lunch and dinner for all staff travellers, and requires appropriate accommodation arrangements—twin‑sharing or single rooms—at each site, noting that all rooming is to be inclusive of breakfast.

Travel agencies must be officially accredited by the Department of Tourism and must submit all mandatory documentation—including current municipal or business permits, PhilGEPS registration, DOT accreditation certificates, and notarized omnibus sworn statements—in accordance with the technical specifications. The agency selected will be responsible for coordinating a send‑bill payment system, ensuring accurate reporting and cost control adhering to government regulations, and furnishing all receipts and statements in accordance with the stipulated documentation requirements. The vendor must demonstrate readiness to engage across all nine validation segments, comply with all travel and catering stipulations, and maintain full operational oversight to satisfy safety, quality, and service standards under the ASEAN Tourism Standards framework. The essential compliance requirement: the vendor must be a DOT‑accredited travel and tour agency capable of bidding on all nine segments and delivering services under a send‑bill arrangement.

Description

TECHNICAL SPECIFICATIONS

PROCUREMENT OF GROUND HANDLING SERVICES FOR THE SITE VALIDATION OF

2027 ASEAN TOURISM STANDARDS AWARDS NOMINEES

l. BACKGROUND

To standardize tourism services for enhanced quality and responsible management across the ASEAN region, the ASEAN member countries established eight tourism standards:

ASEAN Green Hotel Standard
ASEAN Spa Services Standard
ASEAN Clean Tourist City Standard
ASEAN Community-Based Tourism Standard
ASEAN Homestay Standard
ASEAN Public Toilet Standard
ASEAN MICE Venue Standard
ASEAN Tourism Standards Awards (ASTA)

The ASEAN National Tourism Organization holds an annual awarding ceremony to recognize and celebrate enterprises and institutions that successfully conform to these standards. Participation in the ASEAN Tourism Standards Awards fosters the following values among members states:

Recognize excellence & quality assurance: The award recognizes individuals, organizations, and institutions demonstrating exceptional standardization, quality management, and conformity assessment. This recognition drives industry stakeholders to adopt the standards, ensuring safety, reliability, and service efficiency.
Foster industry accountability: Commend regional best practices inspires tourism enterprises to incorporate high operational standards into daily practice to enhance the region's global market competitiveness.
Advance regional integration & cooperation: Facilitate knowledge sharing among governments, regulators, and industry players to align standardization efforts, reduce technical barriers, and harmonize practices across member states.
Support long-term economic goals: Harmonized standards enable the free flow of goods and services under the ASEAN Economic Community (AEC), building trust among regional trading partners and supporting sustainable growth

ll. DESCRIPTION AND OBJECTIVES

The site validation of establishments seeking recognition under the ASEAN Tourism Standards Awards aims to achieve the following objectives:

Verify the accuracy of submitted information by ensuring all reports and data are consistent with actual operations.
Assess compliance with ASEAN standards for quality, safety, and service.
Evaluate operational implementation by observing the application of policies, systems, and procedures in daily practice.
Inspect physical facilities, resources, equipment, and operational processes to determine whether they support the requirements of ASEAN Tourism Standards.
Identify best practices and provide constructive recommendations to help establishments further improve and align with regional standards.

lll. SPECIFICATIONS

National Capital Region Site Validation: November 12, 2026
Transportation Requirements – Vehicle Hire

Vehicle Type

Date

Pick-up

Destination

Inclusions

Sedan

(4-seater)

Day 1:

November 12, 2026

DOT Central Office (Makati City)

Parañaque City

Whole day use of 1 sedan
Driver
Fuel expenses
Parking fees

Meal Requirements

Date

Location

Meals

Pax

Remarks

Day 1:

November 12, 2026

Metro Manila

Breakfast

Lunch

Dinner

5 pax

3 SDD personnel
1 Regional Officer
1 Driver

Region 3 Site Validation (Bataan-Pampanga Leg): October 5 to 7, 2026
Transportation Requirements – Vehicle Hire

Vehicle Type	Date	Pick-up	Destination	Inclusions
SUV (6-seater)	Day 1: October 05, 2026	DOT Central Office (Makati City)	Balanga City, Bataan	3-day use of 1 SUV Driver Fuel expenses Parking fees Toll fees Driver’s accommodation
Day 2: October 06, 2026	Accommodation in Balanga City	Clark
Day 3: October 07, 2026	Accommodation in Clark	DOT Central Office (Makati City)

Accommodation Requirements

Date

Location

Room

Night 1:

October 05, 2026

Balanga City

1 twin sharing room
1 single occupancy room

Night 2:

October 06, 2026

Clark

1 twin sharing room

Note: Room accommodation must be inclusive of breakfast

Meal Requirements

Date	Location	Meals	Pax	Remarks
Day 1: October 05, 2026	En route to Balanga City	Breakfast	4 pax	2 SDD personnel 1 Regional Officer 1 Driver
Balanga City	Lunch Dinner	4 pax	2 SDD personnel 1 Regional Officer 1 Driver
Day 2: October 06, 2026	Balanga City	Breakfast	1 pax	1 Driver
Clark	Lunch Dinner	4 pax	2 SDD personnel 1 Regional Officer 1 Driver
Day 3: October 07, 2026	Clark	Breakfast	2 pax	1 Regional Officer 1 Driver
Lunch	4 pax	2 SDD personnel 1 Regional Officer 1 Driver

Region 3 Site Validation (Mt. Pinatubo Leg): October 5 to 7, 2026
Transportation Requirements – Vehicle Hire

Vehicle Type	Date	Pick-up	Destination	Inclusions
Van	Day 1: October 05, 2026	DOT Central Office (Makati City)	Botolan, Zambales	3-day use of 1 van Driver Fuel expenses Parking fees Toll fees Accommodation of the driver
Day 2: October 06, 2026	Accommodation in Botolan, Zambales	Within Botolan, Zambales
Day 3: October 07, 2026	Accommodation in Botolan, Zambales	DOT Central Office (Makati City)

Accommodation Requirements

Date

Location

Room

Night 1:

October 05, 2026

Botolan, Zambales

1 twin sharing room
1 single occupancy room

Night 2:

October 06, 2026

Botolan, Zambales

1 twin sharing room
1 single occupancy room

Note: Room accommodation must be inclusive of breakfast

Meal Requirements

Date	Location	Meals	Pax	Remarks
Day 1: October 05, 2026	En route to Botolan, Zambales	Breakfast	4 pax	2 SDD personnel 1 Regional Officer 1 Driver
Botolan, Zambales	Lunch Dinner	4 pax	2 SDD personnel 1 Regional Officer 1 Driver
Day 2: October 06, 2026	Botolan, Zambales	Breakfast	1 pax	1 Driver
Lunch Dinner	4 pax	2 SDD personnel 1 Regional Officer 1 Driver
Day 3: October 07, 2026	Botolan, Zambales	Breakfast	1 pax	1 Driver
Lunch	4 pax	2 SDD personnel 1 Regional Officer 1 Driver

D. Cordillera Administrative Region (CAR) Site Validation-October 11 to 15, 2026

Transportation Requirements – Vehicle Hire

Vehicle Type	Date	Pick-up	Destination	Inclusions
Van	Day 1: October 11, 2026	DOT Central Office (Makati City)	Baguio City	5-day use of 1 van Driver Fuel expenses Parking fees Toll fees Driver’s accommodation
Day 2: October 12, 2026	Accommodation in Baguio City	1^st destination: Within Baguio City
2^nd destination: Itogon, Benguet
Day 3: October 13, 2026	Accommodation in Baguio City	1^st destination: Bauko, Mt. Province
2^nd destination: Sagada, Mt. Province
Day 4: October 14, 2026	Accommodation in Sagada	Within Sagada
Day 5: October 15, 2026	Accommodation in Sagada	1^st destination: Baguio City
2^nd destination: DOT Central Office (Makati City)

Accommodation Requirements

Date	Location	Room
Night 1: October 11, 2026	Baguio City	1 twin sharing room
Night 2: October 12, 2026	Baguio City	1 twin sharing room
Night 3: October 13, 2026	Sagada, Mt. Province	1 twin sharing room 1 single occupancy room
Night 4: October 14, 2026	Sagada, Mt. Province	1 twin sharing room 1 single occupancy room

Note: Room accommodation must be inclusive of breakfast

Meal Requirements

Date	Location	Meals	Pax	Remarks
Day 1: October 11, 2026	En route to Baguio City	Breakfast	4 pax	2 SDD personnel 1 Regional Officer 1 Driver
Baguio City	Lunch Dinner	4 pax	2 SDD personnel 1 Regional Officer 1 Driver
Day 2: October 12, 2026	Baguio City	Breakfast	2 pax	1 Regional Officer 1 Driver
Itogon, Benguet	Lunch	4 pax	2 SDD personnel 1 Regional Officer 1 Driver
Baguio City	Dinner	4 pax	2 SDD personnel 1 Regional Officer 1 Driver
Day 3: October 13, 2026	Baguio City	Breakfast	2 pax	1 Regional Officer 1 Driver
Bauko, Mt. Province	Lunch	4 pax	2 SDD personnel 1 Regional Officer 1 Driver
Sagada	Dinner	4 pax	2 SDD personnel 1 Regional Officer 1 Driver
Day 4: October 14, 2026	Sagada	Breakfast	1 pax	1 Driver
Lunch Dinner	4 pax	2 SDD personnel 1 Regional Officer 1 Driver
Day 5: October 15, 2026	Sagada	Breakfast	1 pax	1 Driver
Baguio City	Lunch	4 pax	2 SDD personnel 1 Regional Officer 1 Driver
En route to Manila	Dinner	4 pax	2 SDD personnel 1 Regional Officer 1 Driver

E. Region 4B Site Validation (Puerto Galera, Oriental Mindoro):

November 2 to 4, 2026

Transportation Requirements – Vehicle Hire

A. 6-seater SUV (Manila to Batangas Port v.v.)

Vehicle Type

Date

Pick-up

Destination

Inclusions

SUV

(6-seater)

Day 1:

November 02, 2026

DOT Central Office (Makati City)

Batangas Port, Batangas City

2-day use of 1 SUV
Driver
Fuel expenses
Parking fees
Toll fees

Day 3:

November 04, 2026

Batangas Port, Batangas City

DOT Central Office (Makati City)

B. Van (Puerto Galera)

Vehicle Type	Date	Pick-up	Destination	Inclusions
Van	Day 1: November 02, 2026	Balatero Port, Puerto Galera	Around Puerto Galera	3-day use of 1 van Driver Fuel expenses Parking fees
Day 2: November 03, 2026	Accommodation in Puerto Galera	Sabang Beach / Around Puerto Galera
Day 3: November 04, 2026	Accommodation in Puerto Galera	Balatero Port, Puerto Galera

Transportation Requirements – Boat transportation

Date

Origin

Destination

Inclusions

Day 1:

November 02, 2026

Batangas Port

Balatero Port, Puerto Galera

Port terminal fees
Environmental fees
Miscellaneous fees charged upon arrival and departure

Day 3:

November 04, 2026

Balatero Port, Puerto Galera

Batangas Port

Accommodation Requirements

Date

Location

Room

Night 1:

November 02, 2026

Puerto Galera

1 twin sharing room
1 single occupancy room

Night 2:

November 03, 2026

Puerto Galera

1 twin sharing room
1 single occupancy room

Note: Room accommodation must be inclusive of breakfast

Meal Requirements

Date	Location	Meals	Pax	Remarks
Day 1: November 02, 2026	En route to Batangas Port	Breakfast	4 pax	2 SDD personnel 1 Regional Officer 1 Driver
Puerto Galera	Lunch Dinner	4 pax	2 SDD personnel 1 Regional Officer 1 Driver
Day 2: November 03, 2026	Puerto Galera	Breakfast	1 pax	1 Driver
Lunch Dinner	4 pax	2 SDD personnel 1 Regional Officer 1 Driver
Day 3: November 04, 2026	Puerto Galera	Breakfast	1 pax	1 Driver
Lunch	4 pax	2 SDD personnel 1 Regional Officer 1 Driver

F. Region 6 (San Joaquin, Iloilo & Boracay) Site Validation-

October 26 to 29, 2026

Accommodation Requirements

Date	Location	Room
Night 1: October 26, 2026	San Joaquin, Iloilo	1 twin sharing room 1 triple sharing room
Night 2: October 27, 2026	Boracay	1 twin sharing room 1 triple sharing room
Night 3: October 28, 2026	Boracay	1 twin sharing room 1 triple sharing room

Note: Room accommodation must be inclusive of breakfast

Meal Requirements

Date	Location	Meals	Pax	Remarks
Day 1: October 26, 2026	San Joaquin, Iloilo	Lunch Dinner	5 pax	2 SDD personnel 2 Regional Officers 1 DOT Driver
Day 2: October 27, 2026	San Joaquin, Iloilo	Lunch	5 pax	2 SDD personnel 2 Regional Officers 1 DOT Driver
Boracay	Dinner	5 pax	2 SDD personnel 2 Regional Officers 1 DOT Driver
Day 3: October 28, 2026	Boracay	Lunch Dinner	5 pax	2 SDD personnel 2 Regional Officers 1 DOT Driver
Day 4: October 29, 2026	Boracay	Lunch	5 pax	2 SDD personnel 2 Regional Officers 1 DOT Driver

G. Negros Island Region Site Validation (Sagay City, Negros Occidental): November 16 to 19, 2026

Transportation Requirements – Vehicle Hire

Vehicle Type	Date	Pick-up	Destination	Inclusions
Van	Day 1: November 16, 2026	Bacolod-Silay International Airport	Sagay City	4-day use of 1 van Driver Fuel expenses Parking fees Driver’s accommodation
Day 2: November 17, 2026	Accommodation in Sagay City	Within Sagay City
Day 3: November 18, 2026	Accommodation in Sagay City	Within Sagay City
Day 4: November 19, 2026	Accommodation in Sagay City	Bacolod-Silay International Airport

Accommodation Requirements

Date	Location	Room
Night 1: November 16, 2026	Sagay City	1 twin sharing room 1 single occupancy room
Night 2: November 17, 2026	Sagay City	1 twin sharing room 1 single occupancy room
Night 3: November 18, 2026	Sagay City	1 twin sharing room 1 single occupancy room

Note: Room accommodation must be inclusive of breakfast

Meal Requirements

Date	Location	Meals	Pax	Remarks
Day 1: November 16, 2026	Bacolod City	Lunch	4 pax	2 SDD personnel 1 Regional Officer 1 Driver
Sagay City	Dinner	4 pax	2 SDD personnel 1 Regional Officer 1 Driver
Day 2: November 17, 2026	Sagay City	Breakfast	1 pax	1 Driver
Lunch Dinner	4 pax	2 SDD personnel 1 Regional Officer 1 Driver
Day 3: November 18, 2026	Sagay City	Breakfast	1 pax	1 Driver
Sagay City	Lunch Dinner	4 pax	2 SDD personnel 1 Regional Officer 1 Driver
Day 4: November 19, 2026	Sagay City	Breakfast	1 pax	1 Driver
Bacolod City	Lunch	4 pax	2 SDD personnel 1 Regional Officer 1 Driver

H. Region 7 Site Validation (Lapu-Lapu City, Cebu): October 13 to 15, 2026

Transportation Requirements – Vehicle Hire

Vehicle Type	Date	Pick-up	Destination	Inclusions
Sedan (4-seater)	Day 1: October 13, 2026	Mactan-Cebu International Airport	Accommodation in Lapu-Lapu City	3-day use of 1 sedan Driver Fuel expenses Parking fees Toll fees, if applicable
Day 2: October 14, 2026	Accommodation Lapu-Lapu City	Around Lapu-Lapu City
Day 3: October 15, 2026	Accommodation in Lapu-Lapu City	Around Lapu-Lapu City / Mactan-Cebu International Airport

Accommodation Requirements

Date

Location

Room

Night 1:

October 13, 2026

Lapu-Lapu City

1 twin sharing room

Night 2:

October 14, 2026

Lapu-Lapu City

1 twin sharing room

Note: Room accommodation must be inclusive of breakfast

Meal Requirements

Date	Location	Meals	Pax	Remarks
Day 1: October 13, 2026	Lapu-Lapu City	Lunch Dinner	4 pax	2 SDD personnel 1 Regional Officer 1 Driver
Day 2: October 14, 2026	Lapu-lapu City	Breakfast	2 pax	1 Regional Officer 1 Driver
Lunch Dinner	4 pax	2 SDD personnel 1 Regional Officer 1 Driver
Day 3: October 15, 2026	Lapu-lapu City	Breakfast	2 pax	1 Regional Officer 1 Driver
Lunch	4 pax	2 SDD personnel 1 Regional Officer 1 Driver

I. Region 13 Site Validation (Bayugan City, Agusan del Sur)-November 03 to 05, 2026

Transportation Requirements – Vehicle Hire

Vehicle Type	Date	Pick-up	Destination	Inclusions
Van	Day 1: November 03, 2026	Butuan Airport	Bayugan City	3-day use of 1 van Driver Fuel expenses Parking fees
Day 2: November 04, 2026	Accommodation in Butuan City	Within Bayugan City
Day 3: November 05, 2026	Accommodation in Butuan City	Butuan Airport

Accommodation Requirements

Date

Location

Room

Night 1:

November 03, 2026

Butuan City

1 twin sharing room

Night 2:

November 04, 2026

Butuan City

1 twin sharing room

Note: Room accommodation must be inclusive of breakfast

Meal Requirements

Date	Location	Meals	Pax	Remarks
Day 1 November 03, 2026	Butuan City	Lunch Dinner	4 pax	2 SDD personnel 1 Regional Officer 1 Driver
Day 2 November 04, 2026	Butuan City	Breakfast	2 pax	1 Regional Officer 1 Driver
Bayugan City	Lunch	4 pax	2 SDD personnel 1 Regional Officer 1 Driver
Butuan City	Dinner	4 pax
Day 3 November 05, 2026	Butuan City	Breakfast	2 pax	1 Regional Officer 1 Driver
Butuan City	Lunch	4 pax	2 SDD personnel 1 Regional Officer 1 Driver

IV. MINIMUM REQUIREMENTS

Must be a DOT-accredited travel and tour agency
Must be willing to bid in all nine (9) segments of the site validation
Must be willing to provide services on a send-bill arrangement

V. SOURCE OF FUND AND APPROVED BUDGET FOR THE CONTRACT (ABC)

FOUR HUNDRED FIFTEEN THOUSAND EIGHT HUNDRED NINETEEN PESOS AND FORTY-NINE CENTAVOS ONLY

(₱415,819.49)

inclusive of all applicable taxes

Chargeable against SDD RWFP FY 2026 under Tourism Standards Development

VI. TERMS OF PAYMENT

Payment shall be made to the supplier not less than thirty (30) working days after the site validations have been completed
The payment shall be on a send-bill arrangement, which shall be settled upon submission of the statement of account and other payment documents after the site validations have been completed
Payment shall be based on actual expenses incurred but not to exceed Four Hundred Fifteen Thousand Eight Hundred Nineteen Pesos and Forty-nine Centavos (₱415,819.49) for the total actual cost of services rendered inclusive of VAT and other taxes. Subject to the government accounting and auditing rules and regulations.

VII. CONTACT PERSON

Project Officers : JC JAN O. CUETO / JACKIELYN D. CAMBA

Address : Office of Tourism Standards and Regulation-Standards Development Division

Contact Number : (632) 8459-5200-30 loc. 224

Email Address : sdd@tourism.gov.ph

Mabuhay!

Dear Sir/Ma'am,

May we request you to quote on the attached Request for Quotation (RFQ) for the PROCUREMENT OF GROUND HANDLING SERVICES FOR THE SITE VALIDATION OF 2027 ASEAN TOURISM STANDARDS AWARDS NOMINEES and Please refer to the Technical Specifications for detailed requirements.

REQUIRED VALID DOCUMENTS TO BE SUBMITTED:
1. Current Mayor’s/Business Permit/BIR Cert. of Registration
2. PhilGEPS Registration
3. Duly notarized Omnibus Sworn Statement
NOTE: We highly encourage using the new template of the Omnibus Sworn Statement (attached herewith) in line with the Republic Act 12009
4. Valid DOT Accreditation Certificate
5. Other documents required by the Project Officer under 'Minimum Requirements'

NOTE: The winning bid shall be determined based on the proposal with the most advantageous financial package cost, provided that the bid amount does not exceed the above total budget.

Kindly send your quotation and the necessary documents to iccapanang@tourism.gov.ph. Ensure that all documents are complete and compliant with the requirements.

Deadline of submission is until: September 28, 2026 / 10:00am

Thank you!

Notice Reference Number: 83811
Status: Closed
Lot Type: Single Lot
Procurement Mode: Small Value Procurement
Classification: Goods
Applicable Procurement Rules: Implementing Rules and Regulations
Funding Source: Regular Agency Fund (01000000)
Delivery/Project Location: Aklan,Bataan,Benguet,Butuan,Cebu,Iloilo,Metro Manila,Negros Occidental,Pampanga,Zambales
Business Category: Travel facilitation
Line Item Details:

Item No.	UNSPSC	Lot Name	Lot Description	Quantity	Unit of Measure
1	90121502	Travel agencies	Travel agencies	1	Lot

Details

Status:

Closed

Procedure type:

Simplified Procedure

Tender type:

Request for Quotation (RFQ)

Sectors:

63000000 - Supporting and auxiliary transport services; travel agencies services

Place of origin:

Philippines

Places of performance:

Philippines

Deadline:

Sep 28, 2026, 02:00 AM

Contract duration:

Contract type:

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