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Procurement of Meals, Venue and Room Accommodation for the Conduct of SIPAT-DIWA: Strengthening Instructional Leadership for effective Aral Program Delivery
AI Summary
The City of San Pedro is procuring services to provide meals, venue, and room accommodation for the upcoming SIPAT‑DIWA event, a three‑day program designed to strengthen instructional leadership for effective Aral program delivery. The event will be held from July 20 to July 22, 2026, and requires a comprehensive package that includes lodging for attendees, catering for all meals and snacks, and a suitable function hall that meets the needs of the program sessions.
The accommodation package covers a total of 90 participants from various educational strata, including 56 SDO personnel and 34 school‑based attendees distributed across elementary, secondary, and special needs categories. Each person will be assigned a single bed with no sharing, and meals will be provided in a structured sequence: Day 1 will feature morning and evening snacks with a managed buffet lunch and dinner; Day 2 will include a buffet breakfast followed by the same snack and lunch schedule and a managed buffet dinner; Day 3 will offer a buffet breakfast, morning snacks, and a managed buffet lunch.
The venue must be located within Cavite Province, entail a function hall with necessary technical amenities, and feature PWD‑capable access, an elevator, and strong Wi‑Fi connectivity. The selected facility must be able to accommodate the entire group, provide the specified catering schedule, and deliver all services within a 20‑day period from the award of the contract. The total contract value is limited to the approved budget of PhP 633,600.00. All services must comply with the requirement for PWD ramp, elevator, and strong Wi‑Fi connectivity.
Description
Date: July 13, 2026
RFQ No.: 26-07-001
To all Eligible Suppliers:
Please quote your lowest price, inclusive of VAT, for the item/s listed below, subject to the Terms and Conditions of this RFQ. Only duly signed quotations submitted in hard copy shall be accepted. Accomplished Request for Quotations must be sealed in one (1) envelope indicating the RFQ number and title of the procurement. All submissions must be personally dropped into the designated drop box located in a conspicuous area at the lobby of SDO San Pedro City, on or before July 17, 2026, at 7:00AM. Submissions sent via email or through any other means shall not be accepted and will be disregarded. With copies of the following eligibility requirements.
1. DTI/SEC Registration
2. Certificate of PhilGEPS Registration
3. Valid Business/ Mayor's Permit
4. Notarized Omnibus Sworn Statement (For ABCs above PhP50,000.00)
5. Income/Business Tax Return (For ABCs above PhP500,000.00)
6. BIR 2303
For more information, please call the BAC Secretariat on Mobile No. 09109078260. Prospective supplier shall be responsible for verifying the quoted items from the above-stated agency and contact number.
Note: Non-submission of the aforementioned documents shall result in automatic disqualification of proposal.
PAUL JEREMY I. AGUJA
BAC Chairperson
TERMS AND CONDITIONS
1. Bidders shall provide correct and accurate information required in this form.
2. Price quotation/s to be denominated in Philippine peso shall include all taxes, duties and/or levies payable.
3. Quotations exceeding the Approved Budget for the Contract shall be rejected.
4. Award of contract shall be made to the lowest calculated and responsive bid which complies with the minimum technical specifications and other terms and conditions stated herein.
5. Any interlineations, erasures or overwriting shall be valid only if they are signed or initialed by you or any or your duly authorized representative/s.
6. The item/s shall be delivered according to the requirements specified in the Technical Specifications.
7. Delivery period within 20 calendar days upon signing of Purchase Order or depending on the requirement of the project.
8. The Inspectorate Team shall have the right to inspect and/or test the goods to confirm their conformity to the technical specifications.
9. In case two or more bidders are determined to have submitted the Lowest Calculated Quotation/Lowest Calculated and Responsive Quotation, SDO San Pedro City shall adopt and employ “draw lots” as the tie-breaking method to finally determine the single winning provided in accordance with GPPB Circular 06-2005.
10. Payment shall be processed after delivery and upon the submission of the required supporting documents, in accordance with existing government accounting rules and regulations. Please note that the corresponding bank transfer fee, if any, shall be chargeable to the contractor’s account.
11. Liquidated damages equivalent to one tenth of one percent (0.1%) of the value of the goods not delivered within the prescribed delivery period shall be imposed per day of delay. SDO San Pedro City shall rescind the contract once the cumulative amount of liquidated damages reaches ten percent (10%) of the amount of the contract, without prejudice to other courses of action and remedies open to it.
Lot No. Project Description
1 Procurement of Meals, Venue and Room Accommodation for the Conduct of SIPAT-DIWA: Strengthening Instructional Leadership for effective Aral Program Delivery
Date of activity: July 20-22, 2026
ABC: 633,600.00
(See attached Annex A for items in this lot)
Lot/Item No. Items & Description Qty Unit
Accommodation (3D 2N)
1 SDO Personnel 56 pax
2 School-based (Elementary) 26 Pax
3 School-based (SHS) 1 Pax
4 School-based (JHS) 7 pax
5 School-based (IU-SPRCNHS) 2 Pax
6 School-based (IU-Pacita Complex NHS) 2 Pax
7 School-based (IU-Calendola NHS) 2 Pax
Specifications:
Function Hall with Technical Amenities within the same building
Room (Single Bed per Pax; No Bed Sharing)
Food (2 meat viands, 1 vegetable, soup, dessert, rice)
Day 1 - AM Snacks, Managed Buffet Lunch, PM Snacks, Managed Buffet Dinner
Day 2 - Buffet Breakfast, AM Snacks, Managed Buffet Lunch, PM Snacks, Managed Buffet Dinner
Day 3 - Buffet Breakfast, AM Snacks, Managed Buffet Lunch
Within Cavite Province
With PWD ramp, elevator, strong WiFi Connection
Reference Number: 13124617
Area of Delivery: Laguna
Trade Agreement: Implementing Rules and Regulations
Procurement Mode: Negotiated Procurement - Small Value Procurement (Sec. 34)
Classification: Goods
Category: Hotel and Lodging and Meeting Facilities
Bid Supplements: 0
Document Request List: 2