- Home
- Tenders
- Philippines
- Procurement of Real Property Tax Assessment and General Collection System for the Offices of Municipal Assessor and Municipal Treasurer
Procurement of Real Property Tax Assessment and General Collection System for the Offices of Municipal Assessor and Municipal Treasurer
AI Summary
The Municipality of Santa Lucia, Ilocos Sur is acquiring a comprehensive Real Property Tax Assessment and General Collection System to be deployed in the offices of the Municipal Assessor and the Municipal Treasurer. The procurement seeks a fully integrated computerized information retrieval system that will manage property assessment data, record tax liabilities, process payments, generate receipts, and produce statutory reports, thereby facilitating accurate and timely tax administration for the municipality. The system will replace manual and disparate processes, streamline workflow, and provide audit‑ready documentation for internal and external stakeholders.
To qualify, bidders must demonstrate at least three years of experience delivering similar tax assessment and collection solutions, with documented success in comparable municipal contexts. The Contract Award Board requires the selected system to be delivered within thirty calendar days from the issuance of the purchase order, and the implementation must meet the statutory requirements established under Republic Act No. 12009 and relevant Government Procurement policies. The completed system must be fully compatible with existing municipal financial software, adhere to the mandatory data security and integrity guidelines, and provide a user‑friendly interface for both assessor and treasurer staff. The system must comply with the implementing rules of RA 12009 and be capable of interfacing with the municipality’s general ledger.
Description
Republic of the Philippines
Province of Ilocos Sur
Municipality of Santa Lucia
INVITATION TO BID FOR
PROCUREMENT OF REAL PROPERTY TAX ASSESSMENT AND GENERAL COLLECTION SYSTEM FOR THE OFFICES OF MUNICIPAL ASSESSOR AND MUNICIPAL TREASURER
1) The LGU – Municipality of Santa Lucia, Ilocos Sur, through the Special Purpose Allocation intends to apply the sum of Nine Hundred Thousand Pesos Only (₱900,000.00) being the Approved Budget for the Contract (ABC) to payments under the contract for Procurement of Real Property Tax Assessment and General Collection System for the Offices of Municipal Assessor and Municipal Treasurer. Bids received in excess of the ABC shall be automatically rejected at bid opening.
2) The LGU – Municipality of Santa Lucia, Ilocos Sur now invites bids for Procurement of Real Property Tax Assessment and General Collection System for the Offices of Municipal Assessor and Municipal Treasurer. Delivery of the Goods is required within thirty (30) calendar days from the receipt of Purchase Order/Notice to commence by the bidder. Bidders should have completed, at least three (3) years from the date of submission and receipt of bids, contracts similar to the Project. The description of an eligible bidder is contained in the Bidding Documents, particularly, in Section II. Instructions to Bidders.
3) Bidding will be conducted through competitive bidding procedures using a non-discretionary “pass/fail” criterion as specified in the IRR of RA No. 12009.
Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or organizations with at least sixty percent (60%) interest or outstanding capital stock belonging to citizens of the Philippines, and to citizens or organizations of a country the laws or regulations of which grant similar rights or privileges to Filipino citizens, pursuant to RA No. 5183.
4) Interested Bidders may obtain further information from LGU – Municipality of Santa Lucia, Ilocos Sur and inspect the Bidding Documents at the address given below from 8:00 AM – 5:00 PM, Monday – Friday except holidays.
5) A complete set of Bidding Documents may be acquired by interested Bidders on October 23, 2026 – October 30, 2026 from the address given below and upon payment of the applicable fee for the Bidding Documents, pursuant to the latest Guidelines issued by the GPPB, in the amount of ONE THOUSAND PESOS ONLY (₱1,000.00)
It may also be downloaded free of charge from the website of the Philippine Government Electronic Procurement System (PhilGEPS) and the website of the Procuring Entity, provided that Bidders shall pay the applicable fee for the Bidding Documents not later than the submission of their bids.
6) Bids must be duly received by the Bids and Awards Committee (BAC) Secretariat through manual submission at the office address indicated below on or before October 30, 2026 at 2:00 PM. Late bids shall not be accepted.
7) All Bids must be accompanied by a Bid Security in any of the acceptable forms and in the amount stated in ITB Clause 16.1.
8) Bid opening shall be on October 30, 2026 at 2:15 PM at Conference Room, 2nd Floor, New Municipal Building, Barangay Ayusan, Santa Lucia, Ilocos Sur. Bids will be opened in the presence of the Bidders’ representatives who choose to attend the activity.
9) Each Bidder shall submit one (1) sealed Original Bid Envelope containing:
1. Original Technical Component (hard copy, in a sealed envelope)
2. Original Financial Component (hard copy, in a sealed envelope)
* Sections of the bid shall be separated by dividers, proper tabs
Bidders shall bear all costs associated with the preparation and submission of their bids, and LGU – Municipality of Santa Lucia, Ilocos Sur will in no case, be responsible or liable for those costs, regardless of the conduct or outcome of the bidding process.
Bidders should note that LGU – Municipality of Santa Lucia, Ilocos Sur will only accept bids from those that have paid the applicable fee for the Bidding Documents.
In accordance with Government Procurement Policy Board (GPPB) Circular 06-2005 - Tie-Breaking Method, the Bids and Awards Committee (BAC) shall use a non-discretionary and non- discriminatory measure based on sheer luck or chance, which is “DRAW LOTS,” in the event that two (2) or more bidders have been post-qualified and determined as the bidder having the Lowest Calculated Responsive Bid (LCRB) to determine the final bidder having the LCRB, based on the following procedures:
a) In alphabetical order, the bidders shall pick one rolled paper.
b) The lucky bidder who would pick the paper with a “CONGRATULATIONS” remark shall be declared as the final bidder having the LCRB and recommended for award of the contract.
10) The LGU – Municipality of Santa Lucia, Ilocos Sur reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Section 70 of R.A. No. 12009, without incurring any liability to the affected Bidder or Bidders.
11) For further information, please refer to:
EDUARDO A. ALTIZEN
BAC Chairman
LGU – Santa Lucia
baclgusantalucia@gmail.com
0917-799-8870
12) You may visit the following websites:
For downloading of Bidding Documents:
PS-Philgeps website at https://philgeps.gov.ph/
October 23, 2026
EDUARDO A. ALTIZEN
BAC Chairperson
Notice Reference Number: 109556
Status: Published
Lot Type: Single Lot
Procurement Mode: Competitive Bidding (Public Bidding)
Classification: Goods
Applicable Procurement Rules: Implementing Rules and Regulations
Funding Source: Regular Agency Fund (01000000)
Delivery/Project Location: Ilocos Sur
Business Category: Information services
Line Item Details:
| Item No. | UNSPSC | Lot Name | Lot Description | Quantity | Unit of Measure |
|---|---|---|---|---|---|
| 1 | 83121603 | Computerized information retrieval systems | Real Property Tax Assessment and General Collection System | 1 | Lot |