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Procurement of Refrigerant for the Ormoc City Superdome
AI Summary
The City of Ormoc is issuing a request for quotation to procure refrigerant supplies for the newly constructed Ormoc City Superdome. The tender calls for the purchase of 38 tanks of R410a refrigerant, each weighing 11.3 kg (25 lbs), to support the cooling system of the civic event venue. As part of the small value procurement process outlined in Section 34 of the implementing rules, the awarded contractor will be required to provide accurate pricing, demonstrate compliance with all stipulated documentation, and secure the necessary governmental permits and registrations, thereby ensuring that the supplier is legally authorized to deliver the goods to Leyte.
The procurement specifies a delivery period of no more than 25 calendar days following the issuance of a funded purchase order, and imposes a warranty structure in which expendable supplies such as refrigerant must be backed by a three‑month guarantee from the date of acceptance by the end user. Bidders are required to submit notarized statements, tax and business clearances, and proof of product certification as part of the submission package, in line with regulatory protocols for procurement transparency and accountability.
Refrigerant must be R410a, 11.3 kg per tank, deliverable within 25 calendar days upon purchase order.
Description
Government of Ormoc City P.R. No.: 262202
BIDS AND AWARDS COMMITTEE Quotation No.: 269551
Ormoc City PhilGEPs No.:
Standard Form Title: REQUEST FOR QUOTATION
Please quote your lowest price on the item/s listed below Procurement of Refrigerant
through Section 34 Small Value Procurement of the Implementing Rules and Regulations of RA 12009, subject to the general
conditions listed below and the Instructions and Terms and Conditions at the back of this page, stating the shortest time of delivery
and submit your quotation duly signed by you or your authorized representative not later than the scheduled time of submission
specified below:
KATHERYN A. SOLAÑA
PROCUREMENT OFFICER
NOTE: (1) All entries must be typewritten or legibly written.
(2) Delivery period within 25 C.D. Upon receipt of the approved funded Purchase Order (P.O.).
(3) Warranty shall be for a period of Three (3) months for expendable supplies, one (1) year for non-expendable supplies, from the date of
acceptance of the end-users.
(4) Interested suppliers/service provider shall also submit a copy of the following documents along with the quotation on or before the below
specified deadline of submission of quotation:
A. Valid Mayor's / Business Permit
B. PhilGEPS Organization ID
C. DTI/SEC/CDA Registration Certificate
D. Notarized Omnibus Sworn Statement and if applicatble, original notarized secretary's certificate in case of corporation, partnership, or
cooperative; or Original Special Power of Attorney for representatives or proprietors or all members of the joint venture giving full power
of authority to its officer to sign the OSS and do acts to represent the bidder, for ABC's above 50K
E. Income Tax Return for ABC's above 500K
(5) Bidders shall submit original brochures showing certifications of the products (if applicable)
(6) The approved budget ceiling for this procurement is (amount indicated below)
Php 372,400.00
Activities Schedule
FROM TO
1 Issuance of Canvass September 24, 2026 September 29, 2026
2 Submission of Canvass September 30, 2026 10:00 AM
3 Opening of Canvass September 30, 2026 2:00 PM
# Item and Description QTY UNIT COST TOTAL
1 Refrigerant, R410a 38 tank
11.3 kg./25 lbs.
Note : MUST BE DELIVERED IN ORMOC CITY.
x-x-x-x-x-x-x-x N O T H I N G F O L L O W S ! x-x-x-x-x-x-x-x-x
GRAND TOTAL >>> -
*
Brand and Model : Warranty :
Delivery Period: Price Validity :
After having carefully read and accepted your Instructions and Terms of Conditions, I/We quote on the item/s at prices
noted above and hereby commit to deliver the same if adjudged to have the lowest and responsive quotation.
Business Name
Control # 2026- 9-262202 Page 1 Printed Name/Signature/Date
Reference Number: 13252451
Area of Delivery: Leyte
Trade Agreement: Implementing Rules and Regulations
Procurement Mode: Negotiated Procurement - Small Value Procurement (Sec. 34)
Classification: Goods
Category: General Merchandise
Bid Supplements: 0
Document Request List: 2