PROCUREMENT OF SECURITY SERVICES FOR PMMA FY 2027 (EPA)

UNIT

DESCRIPTION

QUANTITY

STATEMENT OF COMPLIANCE

Lot

Security Services for PMMA FY 2027

1

CONTRACT PERIOD

The contract period shall be for twelve (12) months, January 1 to December 31, 2027.

SCOPE OF SERVICE

1.         Provision of 24-hour security services to the PMMA campus. Shall render 12 hours’ services per shift daily to ensure the safety and security in the Academy.

2. The Security Agency shall assign twelve (12) Security guards, (2) relievers, and designated one (1) Safety Officer.

 DELIVERABLES

1. SECURITY PERSONNEL
a)Detachment Commander
b) Officer in Charge
c) Dayshift security on post
d) Nightshift security on post
e) Relievers
g) Safety Officer  (designated)

1

1

5

5

2

1

SECURITY PLAN

2. FIREARMS       
a) Handgun 9mm (with license/fully loaded ammunition)
b) Extra Magazine with fully loaded ammunition

                              8                    

         8                                    

3. COMMUNICATION EQUIPMENT
a)Base Radio (UHF) with complete accessories
b) Licensed handheld radio
c) Handheld radio extra battery
d) Handheld radio charger
e)Cellular phone with unlimited call and text

         1         

 15

15

15

1

4. SECURITY OPERATIONS EQUIPMENT
a) 2 wheel (motorcycle) or 4 wheel (golf cart type)
b) 4 wheel, airconditioned vehicle (specific vehicle must be included in the submitted bid docs)
Note:
4.1.)  Rent for Vehicles; Five Thousand Pesos (5,000.00) per Month. (Inclusive of Maintenance and repair of the service vehicles). Service vehicles must always be serviceable. In case the vehicle is unserviceable, the provider will not bill the rental for the said period.
4.2.)  Gas Allocation; Five Thousand Pesos (5,000)
4.3.)  Security Service Provider must provide a Gasoline Station for the Purchase Order (P.O.) for Fuel.
4.4.) Brand New 2 wheel(motorcycle / 4 wheel (golf cart style) and  4 wheel vehicle air conditioned with agency logo and blinker. (Hybrid/electric)
4.5.) Vehicle Maintenance and Repair of the vehicle will be shoulder by service provider.
4.6.) Cash Fuel Allocation will be credited as Fuel Allocation.
4.7.) Vehicle rental and Fuel Allocation will be billed to client.

           1             

1

5. UNIFORM: based on RA 11917
a)Complete standard security guard Blue Short Sleeve uniform with nameplate & ID
b)Proper footwear ( Black Leather Shoes)
c)Raincoat/Poncho
d)Reflectorized Vest and reflectorized traffic gloves
e)Security belt with complete accessories
•Medicine Kit
•Radio Holder
•Whistle
•Teargas
•Flashlight
•Low Carry Holster (9MM)
•Night Stick (Retractable)
•Handcuff

set

e) Personal Protective Equipment (4 sets)
• Hard Hat
• Safety Vest
• Safety Mask
• Safety Gloves
• Fireman’s Suit
• Fireman’s Helmet
*Bush Jacket - For security officer as prescribed by PNP SOSIA

4

6. SUPPORT EQUIPMENT
a. One (1) Biometrics for attendance of security
b. Body Camera
c. Guard Tour System
d. One (1) set of Desktop Computer/Laptop
e. One (1) of Printer with photocopier
f. One (1)Digital Camera
g. One (1) Drone
h. Two (2) Binoculars
i. Two (2) Megaphones
j. Six (6)Search Lights
k. Office Supplies
          i. Logbook
         ii. Bond Paper
        iii. Ball Pen
        iv. Envelope
         v. Pencil
        vi. Printer ink

1              

6              

1              

1              

1              

1              

1              

2              

2              

6

7. OTHER EQUIPMENT
a)Computer table and chair
b)Outpost tables and chairs
c)Firearms Vault
d)Documents Vault
e)Firefighting Equipment Cabinet
f)Air-condition unit 2hp, inverter
g)Under chassis mirror
h)Handheld Metal detector
i)Hand traffic control paddle (stop & go sign)
j)28” Traffic cone w/ reflective collar

1            

6             

1             

1            

1            

1            

3             

3            

2            

6

QUALIFICATIONS FOR THE SECURITY AGENCY

The qualifications of the SECURITY AGENCY are outlined as follows:

a. Should possess a minimum of five (5) years of experience in providing security services.
b. Must be an active and good-standing member of the Philippine Association of Detective and Protective Agency Operators (PADPAO).
c. Must be a duly licensed and registered service provider with the Department of Labor and Employment (DOLE) – DO 174 s. 2017.

d. Should be registered with the Securities and Exchange Commission (SEC), Department of Trade and Industry (DTI), or Cooperative Development Authority (CDA) as applicable.
e. Must be duly registered with the Social Security System (SSS), Home Development Mutual Fund (HDMF), PAG-IBIG and PhilHealth, with the latest clearance certificate.
f. Must have received a very satisfactory rating from at least one (1) government agency or private corporation with whom the Service Provider has had a past or ongoing contract.

g. Must submit performance evaluation / feedback from customer
h. Certificate of No pending case from DOLE and NLRC
i. Must have a policy as proof of their employees’ insurance.
j. Must have Certificate of Registration from National Privacy Commission (NPC) in accordance with the applicable Rules on the Registration of Data Processing Systems and Notifications regarding Automated Decision-Making.
k. Must have a valid license to operate from the Philippine National Police Supervisory for Security and Investigation Agencies (PNPSOSIA).

 OTHER REQUIREMENTS FOR THE SECURITY AGENCY

1. The Bidder must submit a Cost distribution list, in line with their bidding bill per personnel. Included the national holidays pay and 13th month pay. Salary rate must be based on DOLE cost distribution per month. Region III Central Luzon-Wage order no. RB III- 26 effective. Oct 30, 2025 (1st Tranche), and Apr 16, 2026 (2nd Tranche). (395 days, based on DOLE handbook). Agency Fee 20%

2. The winning Security Agency must explain to the End user and BAC Committee the entry data in the billing financial proposal for clarification.

3. The salary of Security Agency Security personnel must be given twice a month regardless of date.

4. The Bidder/Security Agency must provide death and accidental insurance to their personnel immediately upon the implementation of the contract.

5. The Security Agency must submit a copy of monthly remittance of SSS, Philhealth, Pag-ibig of Security Personnel to PMMA with latest certificate of clearance

6. Submission of qualification documents of Security personnel is required prior to the start of contract implementation.
a. Copy of Employee Personal Data Sheet containing details such as License, SSS, PAG-IBIG, PhilHealth Numbers, and other pertinent information:
          i. Latest copies of the National Police Clearance
         ii. Health Permit
        iii. Copy of Pre-employment Medical Exam

7. The security agency must copy furnished the PMMA all the documents and compliance submitted to DOLE. (Attached in their monthly billing documents to PMMA)

8. The security agency must comply with all the deliverables prior to the implementation of the contract.

9. Must conduct Site inspection at PMMA prior to the opening of bid documents . Traffic assessment and security assessment

10. The security agency, if will construct a barracks inside the academy, must have its own electric and water meter, and must have separate billing for electricity and water (if applicable).

11. An Inspector from the Security agency must conduct an inspection in PMMA at least once (1) a month.