Procurement of Spare Parts for the Repair And Maintenance of Machinery and Equipment

Invitation To Bid For the
PROCUREMENT OF SPARE PARTS FOR THE REPAIR
AND MAINTENANCE OF MACHINERY AND EQUIPMENT


1) The Provincial Government of Palawan, through the Locally Funded (OBR No. CAA 26-00748-GF-MOOE) intends to apply the sum of Three Million Two Hundred Thirty-One Thousand Eight Hundred Thirty Pesos Only (PhP 3,231,830.00) being the Approved Budget for the Contract (ABC) to payments under the contract for PROCUREMENT OF SPARE PARTS FOR THE REPAIR AND MAINTENANCE OF MACHINERY AND EQUIPMENT. Bids received in excess of the ABC shall be automatically rejected at bid opening.


Below is the summary of lots under Invitation to Bid (B1 GF PGSO 26-09-0621)
LOT NO. TOTAL ABC (PER LOT)
LOT 1 ₱ 2,600,130.00
LOT 2 ₱ 631,700.00
TOTAL ₱3,231,830.00

2) The Provincial Government of Palawan now invites bids for the above Procurement Project. Delivery of the Goods is required by within fourteen (14) calendar days. Bidders should have completed, within ten (10) years from the date of submission and receipt of bids, contracts similar to the Project. The description of an eligible bidder is contained in the Bidding Documents, particularly, in Section II. Instructions to Bidders.

3) Bidding will be conducted through competitive bidding procedures using a non-discretionary “pass/fail” criterion as specified in the IRR of RA No. 12009.

Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or organizations with at least sixty percent (60%) interest or outstanding capital stock belonging to citizens of the Philippines, and to citizens or organizations of a country the laws or regulations of which grant similar rights or privileges to Filipino citizens, pursuant to RA No. 5183.
4) Interested Bidders may obtain further information from Bids and Awards Committee (BAC) Secretariat, Provincial Government of Palawan and inspect the Bidding Documents at the address given below during office hours, Monday to Thursday, 8:00 AM to 7:00 PM.

5) A complete set of Bidding Documents may be acquired by interested Bidders on September 15, 2026, at 9:30 AM from the address given below upon payment of the applicable fee for the Bidding Documents, pursuant to the latest Guidelines issued by the GPPB, in the amount of Five Thousand Pesos Only (P 5,000.00).

6) The Provincial Government of Palawan will hold a Pre-Bid Conference on September 23, 2026, at 9:30 AM at BAC Conference Room, West Wing, 2nd floor, Gov. Ramon V. Mitra Building, Capitol Compound, Puerto Princesa City, Palawan and/or through video conferencing via Zoom, which shall be open to prospective Bidders.

7) Bids must be duly received by the BAC Secretariat through manual submission at the Office of the BAC Secretariat, West Wing, 2nd floor, Gov. Ramon V. Mitra Building, Capitol Compound, Puerto Princesa City, Palawan or online by sending their eligibility requirements thru email at palawanbac@gmail.com in compressed format and with password with attached proof of receipt that the hardcopies of documents were sent on or before 9:00 AM of October 7, 2026. An electronic copy that cannot be opened, or is corrupted, shall be considered not responsive and, thus, will be automatically disqualified. Late bids shall not be accepted.

8) All Bids must be accompanied by Bid Security in any of the acceptable forms and in the amount stated in ITB Clause 16.1.

9) Bid opening shall be on 9:30 AM of October 7, 2026, at BAC Conference Room, West Wing, 2nd floor, Gov. Ramon V. Mitra Building, Capitol Compound, Puerto Princesa City, Palawan and/or via Zoom. Bids will be opened in the presence of the Bidders’ representatives who choose to attend the activity.

10) All prospective bidders are strongly encouraged to attend the Pre-Bid Conference to raise inquiries and seek clarifications regarding the project to be bid. Attendance, while not mandatory, is highly recommended to ensure full understanding of the bidding requirements.

11) Prospective bidders shall submit a second (2nd) copy of their technical and financial proposals, each contained in separate sealed envelopes, enclosed in a sealed envelope marked as “Copy 1.” The original and duplicate copies shall be enclosed together in a single mother envelope, properly sealed, marked, and submitted per project.

12) All pages of the submitted documents, including annexes and title pages, must be complete, properly tabbed, labeled, and numbered, with the authorized representative’s signature affixed beside the page number.

13) Schedule of Activities:

ACTIVITIES PLACE DATE & TIME
1.Issuance of Bid Documents Office of the BAC Secretariat, West Wing, 2nd floor, Gov. Ramon V. Mitra Building, Capitol Compound September 15, 2026
2. Pre-bid Conference BAC Conference Room, West Wing, 2nd floor, Gov. Ramon V. Mitra Building, Capitol Compound September 23, 2026
3. Deadline of Submission
of Bids Office of the BAC Secretariat, West Wing, 2nd floor, Gov. Ramon V. Mitra Building, Capitol Compound On or before 9:00 AM of
October 7, 2026
4. Opening of Bids BAC Conference Room, West Wing, 2nd floor, Gov. Ramon V. Mitra Building, Capitol Compound October 7, 2026,
at 9:30 AM

14) The Provincial Government of Palawan reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Section 70 of R.A. No. 12009, without incurring any liability to the affected Bidder or Bidders.

15) For further information, please refer to:

ATTY. LARA MAE O. CACAL
Head, Bids and Awards Committee (BAC) Secretariat
Provincial Capitol Compound, Puerto Princesa City, Palawan, 5300
(048)423-5286

16) You may visit the following websites:

For downloading of Bidding Documents: https://notices.philgeps.gov.ph and http://palawan.gov.ph/bids/

[Date of Issue September 15, 2026]



JEREMIAS Y. ALILI
BAC-Chairperson
Line Items
Item No. : 1
Product/Service Name : Vehicle Parts and Accessories
Description : LOT 1 KOMATSU EXCAVATOR KOMATSU EXCAVATOR PC70, Fuel filter water separator bowl, Hydraulic Tank Breather (Element) 20Y-60-21470, O-ring (07000-12135) (10pcs/Pack), etc.
Quantity : 1
UOM : Lot
Budget (PHP) : 2,600,130.00

Item No. : 2
Product/Service Name : Vehicle Parts and Accessories
Description : LOT 2 SHANTUI BULLDOZER SHANTUI BULLDOZER SD13, Starter Motor PN 5346195 (Genuine), Alternator PN C4937007 (Genuine), Idler Packing (Genuine), etc.
Quantity : 1
UOM : Lot
Budget (PHP) : 631,700.00
Pre-bid Conference
Date : 23/09/2026
Time : 9:00 AM
Venue : Office of the BAC Secretariat, West Wing, 2nd floor, Gov. Ramon V. Mitra Building, Capitol Compound, Puerto Princesa City, Palawan
Reference Number: 13240773
Area of Delivery: Palawan
Trade Agreement: Implementing Rules and Regulations
Procurement Mode: Public Bidding
Classification: Goods
Category: Vehicle Parts and Accessories
Bid Supplements: 1
Document Request List: 5