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PROCUREMENT OF TEXTBOOKS AND INSTRUCTIONAL MATERIALS
AI Summary
West Visayas State University has issued an invitation to bid for the procurement of textbooks and instructional materials under Internal Revenue No. 2026‑22. The approved budget for the contract is one million twenty‑eight thousand five hundred pesos and bids exceeding this amount will be automatically rejected. The university seeks suppliers who, at the time bids are submitted and received, have successfully completed at least two years of similar contracts, and who are Filipino citizens, Filipino‑owned sole proprietorships, partnerships, or other organizations with a minimum of sixty percent Filipino ownership, in accordance with RA 5183. The bidding will be conducted under the non‑discretionary “pass/fail” criterion stipulated in the IRR of RA No. 12009, and bidders must meet all technical and legal qualifications detailed in the bidding documents.
The procurement will be conducted through public competitive bidding, with a pre‑bid conference to be held on October 21 2026 via Google Meet, and bids must be received no later than November 3 2026. Submissions may be made manually at the procurement office or electronically through PhilGEPS, and must include a bid security as required. All bids are to be protected by a two‑factor security procedure, with separate passwords for technical and financial components, and will be opened in the presence of bidding parties or electronically on the opening date. The required goods are books, maps, and other publications, and delivery must occur within thirty calendar days of contract award.
Description
PROCUREMENT OF TEXTBOOKS AND INSTRUCTIONAL MATERIALS – IB NO. 2026-22
1) The West Visayas State University, through the Internally Generated Income 2026 intends to apply the sum of One Million Twenty-Eight Thousand Five Hundred Pesos (₱1,028,500.00) Only being the Approved Budget for the Contract (ABC) to payments under the contract for Procurement of Textbooks and Instructional Materials. Bids received in excess of the ABC shall be automatically rejected at bid opening.
2) The West Visayas State University now invites bids for Procurement of Textbooks and Instructional Materials using the [State strategic consideration or procurement strategy, if any]. Delivery of the Goods is required 30 calendar days. Bidders should have completed, at least 2 years from the date of submission and receipt of bids, contracts similar to the Project. The description of an eligible bidder is contained in the Bidding Documents, particularly, in Section II. Instructions to Bidders.
3) Bidding will be conducted through competitive bidding procedures using a non-discretionary “pass/fail” criterion as specified in the IRR of RA No. 12009.
i) Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or organizations with at least sixty percent (60%) interest or outstanding capital stock belonging to citizens of the Philippines, and to citizens or organizations of a country the laws or regulations of which grant similar rights or privileges to Filipino citizens, pursuant to RA No. 5183.
4) Interested Bidders may obtain further information from West Visayas State University, Procurement Division, Administration Building and inspect the Bidding Documents at the address given below from 8:00 A.M. – 5:00 P.M.
5) A complete set of Bidding Documents may be acquired by interested Bidders on October 12 – November 03, 2026 from the address given below upon payment of the applicable fee for the Bidding Documents, pursuant to the latest Guidelines issued by the GPPB, in the amount of PhP5,000.00.
It may also be downloaded free of charge from the website of the Philippine Government Electronic Procurement System (PhilGEPS) and the website of the Procuring Entity, provided that Bidders shall pay the applicable fee for the Bidding Documents not later than the submission of their bids.
6) The West Visayas State University will hold a Pre-Bid Conference on October 21, 2026; 10:00 A.M. through video conferencing via google meeting platform (for registration of interested bidders, please send your request to this address: govtproc@wvsu.edu.ph), which shall be open to prospective Bidders.
7) Bids must be duly received by the Bids and Awards Committee (BAC) Secretariat through (i) manual submission at the office address indicated below, (ii) online submission through the electronic bidding facility of the PhilGEPS as indicated below, on or before November 03, 2026; 10:00 A.M. Late bids shall not be accepted.
8) All Bids must be accompanied by a Bid Security in any of the acceptable forms and in the amount stated in ITB Clause 16.1.
9) Bid opening shall be on November 03, 2026; 10:00 A.M. at West Visayas State University, Procurement Division, Admin Building, Luna St., La Paz, Iloilo City, and/or via electronic submission through email address: govtproc@wvsu.edu.ph using a two-factor security procedure consisting of an archive format compression and password protection with separate password for technical and financial component envelope. Bids will be opened in the presence of the Bidders’ representatives who choose to attend the activity.
10) Requiring the Bidders to submit their bids using a two-factor security procedure consisting of an archive format compression and password protection with separate password for technical and financial component envelope and disclose the password for accessing their respective bid submission only during the actual bid opening.
11) The West Visayas State University reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Section 70 of R.A. No. 12009, without incurring any liability to the affected Bidder or Bidders.
12) For further information, please refer to:
ROSALIE C. QUICOY
Head, BAC Secretariat
West Visayas State University
Procurement Division
BAC Secretariat Office, Administration Building
Luna St., La Paz, Iloilo City, 5000 Contact Details:
(033) 320-08-70-78 local 1103
govtproc@wvsu.edu.ph
PE’s website: wvsu.edu.ph
FB Page: West Visayas State University Bids and Awards Committee
13) You may visit the following websites:
For downloading of Bidding Documents: wvsu.edu.ph – Bidding Opportunities
For electronic bid submission: email at: govtproc@wvsu.edu.ph
October 12, 2026
_________________
JULIUS B. UNDAR
BAC, Chairperson
Pre-bid Conference
Date : 21/10/2026
Time : 10:00 AM
Venue : via google meet
Reference Number: 13280868
Area of Delivery: Iloilo
Trade Agreement: Implementing Rules and Regulations
Procurement Mode: Public Bidding
Classification: Goods
Category: Books, Maps and Other Publications
Bid Supplements: 0
Document Request List: 14