Procurement of Various RITM Brand Merchandise

INVITATION FOR NEGOTIATED PROCUREMENT – TWO (2) FAILED BIDDINGS
PROCUREMENT OF VARIOUS RITM MERCHANDISE
BAC-NP no.: 2026-03-B

1.The Research Institute for Tropical Medicine – Department of Health, through its Bids and Awards Committee (BAC), intends to procure the item/s included in the project: PROCUREMENT OF VARIOUS RITM MERCHANDISE under BAC-NP no.: 2026-03-B with an Approved Budget for the Contract (ABC) of THREE MILLION EIGHT HUNDRED FOUR THOUSAND NINE HUNDRED PESOS ONLY (P3,804,900.00) consisting of ONE (1) LOT.

2.The RITM BAC now invites technically, legally, and financially capable suppliers for the said project.

3.The procurement shall be conducted through Negotiated Procurement – Two (2) Failed Biddings, pursuant to Section 35.1, in relation to Section 64, of the Implementing Rules and Regulations (IRR) of Republic Act No. 12009, otherwise known as the New Government Procurement Act.

4.Following the conduct of negotiations, the BAC shall request the participating suppliers to submit their respective best offers based on the final technical and financial requirements within the deadline specified by the BAC. The contract shall be recommended for award to the supplier whose offer is determined to be the Most Economically Advantageous Responsive Bid (MEARB), in accordance with the applicable provisions of the IRR of RA No. 12009 and the criteria specified in the procurement documents.

5.Interested bidders may obtain further information from the RITM Bids and Awards Committee (BAC) Secretariat, at the address given below during office hours from 08:00 AM to 05:00 PM PST.

6.A complete set of Bidding Documents may be acquired upon payment of applicable fee for the Bidding Documents, pursuant to the latest Guidelines issued by the GPPB, in the amount depending on the item to be bid by interested Bidders from BAC-Secretariat Office, 3rd flr., Balmis Building, 9002 Research Drive, Filinvest Corporate City, Alabang Muntinlupa City 1781.

It may also be viewed/downloaded from the websites of the Philippine Government Electronic Procurement System (www.philgeps.gov.ph) and RITM website (www.ritm.gov.ph)

7.The schedule of procurement activities is as follows:
Activities    Schedule    Time    Venue/Zoom link
1.Issuance of Procurement Documents     14 October 2026    08:00 AM - 05:00 PM    BAC-Secretariat Section Office, 3rd flr., Balmis Building, RITM
2.Negotiation Conference    22 October 2026    09:30 AM PST    BAC Conference Room, 3rd flr., Balmis Building, RITM, and/or a video conference link will be provided upon e-mail request at bac.secretariat@ritm.gov.ph 
3.Submission Proposal and Opening of Technical Proposal    29 October 2026    09:30 AM PST    
4.Opening of Financial Proposal    05 November 2026    09:30 AM PST    

8.A virtual negotiation conference will be held on the above-mentioned schedule which shall be open to prospective bidders to discuss details for the procurement at hand.

9.Interested bidders shall submit the following documents in sealed envelopes, labeled as “Negotiated Procurement for Two-Failed Biddings”, with the title of the procurement project, name of the bidder, address, the contact details of the bidder, addressed to the BAC.

A)ELIGIBILITY AND TECHNICAL DOCUMENTS:

Documentary Requirements    Remarks
Valid PhilGEPS Registration Certificate (Platinum Membership) (all pages)    All annexes shall be included;
Bid Security    Original copy of Bid Security. If in the form of a Surety Bond, submit also a certification issued by the Insurance Commission or Original copy of Notarized Bid Securing Declaration;
Duly Notarized Revised Omnibus Sworn Statement (11 provisions) with latest Rules on Notarial Practice    Note: 
oThe project # shall be reflected in the Omnibus Sworn Statement 
oOne (1) original copy must be submitted
oThe issuance and notarial date of the Omnibus Sworn Statement shall be the same/after the issuance and notarial date of the Authority of the signatory.
oThe authorized representative declared in the Omnibus Sworn Statement shall be in congruent with the submitted authority of the signatory.
Authority of the Signatory
    For Sole Proprietorship – Duly notarized Special Power of Attorney, if signatory is other than the owner
For Corporation – Duly Notarized Secretary’s Certificate
For partnership, cooperative, or joint venture – Duly Notarized Board/Partnership Resolution, whichever is applicable

Note: 
oThe project # shall be reflected in the Authority of the signatory 
oOne (1) original copy must be submitted
oThe issuance and notarial date of the authority of the signatory shall be the same/shall come first before the issuance and notarial date of the Omnibus Sworn Statement. 
Latest Annual Income Tax Return with complete set of Audited Financial Statement
or
6 months Business Tax Return (2550M/2550Q)    Note: The latest business tax returns are those within the last six months preceding the date of bid submission including proof of e payment details (bank and BIR).

Schedule of Requirements 
(Annex “A”)    Conformed / Duly accomplished 
Technical Specifications 
(Annex “B”)    Conformed / Duly accomplished
Submission of Valid Tax Clearance during Submission and Opening of Best and Final Offer, in compliance with Revenue Regulations No. 017-2024 released by BIR dated 17 September 2024    Note: Tax clearance for bidding purposes shall only be valid after the same have been posted in the BIR Website (BIR RR No.: 46-2018)

B)FINANCIAL DOCUMENTS 

Documentary Requirements    Remarks
Bid Form    Note: Price proposal must be typewritten or written in ink; if with erasures, it must be signed by the authorized signatory. If there are details that the bidder would wish to add like complete specifications of the item, additional attachment may be allowed provided that the official Bid Form shall still be used for the bid proposal. Other documents to support the price proposal may be included or added as Annexes to the official Bid Form.
Price Schedule    

10.The two (2) additional copies, marked “COPY NO. 1” and “COPY NO. 2,” shall be placed together in one (1) sealed envelope. The envelope shall:
a. Bear the project title and procurement reference number;
b. Bear the name and address of the supplier in capital letters;
c. Be addressed to the RITM Bids and Awards Committee (BAC); and
d. Bear the warning: “DO NOT OPEN BEFORE [DATE AND TIME OF OPENING OF BEST OFFERS]

11.The sealed envelope containing the two (2) additional copies shall be submitted manually to the RITM BAC, through the BAC Secretariat, at the office address indicated above, on or before the prescribed deadline for the submission of best offers. Late submissions shall not be accepted.

12.The Head of the Procuring Entity (HoPE) reserves the right to reject any or all offers, declare a failure of procurement when warranted, or not award the contract, in accordance with the applicable provisions of Republic Act No. 12009, its Implementing Rules and Regulations, and the procurement documents.

13.For any clarification or further information, you may contact us at the contact information provided:

ROSSANA A. DITANGCO, MD 
Chairperson, Bids and Awards Committee-B
     (632) 8807-2628 to 32 Loc. 210 and/or 240
e-mail address: bac.secretariat@ritm.gov.ph 
Website: www.ritm.gov.ph

Date issued: 12 October 2026