Provision of Event Agency Services for the annual ECB Forum on Central Banking (EFCB)

The ECB is seeking a Contractor with proven experience in organising high-level conferences and events throughout Europe in particular in Portugal, and with an established network of partners/subcontractors in Portugal. The tasks of the successful tenderer may include: (a) Consultancy services (b) Project management, coordination and execution of all preparatory tasks, event management on-site The ECB intends to award one framework agreement for the provision of services to the Tenderer offering the best concept, methodology and value for money. The contract is envisaged to start in October 2025 and shall remain in effect for a period of three years with the possibility of an extension for an additional year. The contract value is expected to be approx. EUR 500,000 per edition plus optional services. The numbers are only estimates and shall not be binding on the ECB.
Additional information: This tender procedure is conducted via the ECB’s electronic tendering system (e-tendering) which can be accessed via the following internet address: http://www.ecb.europa.eu/ecb/jobsproc/sourcing/html/index.en.html If you have not used the ECB’s electronic tendering system before, you need to register via the above link (click on ‘Register’). Subsequently to the registration, you will receive an automated notification with your user credentials to log in (click on ‘Login’) and to access the tender documentation. Please note that: — A registration to the above system is only required once and you can reuse your user credentials in all future procedures of the ECB which are conducted via the above system. Therefore, please keep your user credentials for the future; — In case you should have participated in previous ECB tender procedure(s) in the past which were conducted via the ECB’s prior online system, you nevertheless need to register once to the ECB’s electronic tendering system under the above address; — Your mere registration does not constitute an application/tender. You must submit your application/tender via the ECB’s electronic tendering system as further instructed in the application/tender documentation. The system reference number for the above procurement is: [insert Rfx reference] . To download the tender documents, log on to the ECB’s electronic tendering system with your login and password. Expand the field ‘Public Tenders – Upcoming Events’. Click on ‘Click to request an invitation to this event’ for the above procedure and close the new window which opens. Once the request is completed (this can take a few minutes), the status of the participation request will change to ‘Invited’ and the RFx documentation will be accessible via the RFx tab. Under the above link you also find user guides for detailed information on how to use the system and contact details for technical support. Should you require technical help when using the system, please contact the ECB’s technical support team at sourcing.support@ecb.europa.eu by quoting the reference number and the problem experienced. Any other queries relating to this procurement procedure and the content of the procurement documentation shall be submitted as message via the ECB’s e-tendering system (under the tab ‘Discussion’). The ECB endeavours to answer all queries as quickly as possible but cannot guarantee a minimum time response. The ECB shall not be bound to reply to queries received less than seven calendar days before the time-limit for the submission of tenders.
Place of performance: DE712

Lot: LOT-0001
Title: Provision of Event Agency Services for the annual ECB Forum on Central Banking (EFCB)