Provision of Janitorial and General Support Services for Pag-IBIG Fund Mindanao Group Offices and Warehouses

INVITATION TO BID
Provision of Janitorial and General Support Services for Pag-IBIG Fund Mindanao
Group Offices and Warehouses
1) The Pag-IBIG Fund Area Technical and Administrative Services for Southern and South
Western Mindanao (Pag-IBIG Fund ATAS SSWM), through the Corporate Operating
Budget for year 2026-2028 intends to apply the sum of Forty-Seven Million Six Hundred
Four Thousand Pesos (Php47,604,000.00), for the first (1st) year only, inclusive of all
applicable taxes and other charges being the Approved Budget for the Contract (ABC) to
payments under the contract for the Provision of Janitorial and General Support
Services for Pag-IBIG Fund Mindanao Group Offices and Warehouses. Bids received
in excess of the ABC shall be automatically rejected at bid opening.
2) The Pag-IBIG Fund now invites bids for Provision of Janitorial and General Support Services
for Pag-IBIG Fund Mindanao Group Offices and Warehouses. The Contract shall be for a
period of three (3) years, unless sooner terminated for causes provided in this contract or
by law. Delivery of the Services is required or shall be made by the Service Provider in
accordance with Section VI (Schedule of Requirements) and Section VII (Technical
Specifications) of the Bidding Documents. Bidders should have completed, at least
within five (5) years from the date of submission and receipt of bids, contracts similar to the
Project. The description of an eligible bidder is contained in the Bidding Documents,
particularly, in Section II. Instructions to Bidders.
3) Bidding will be conducted through competitive bidding procedures using a non-discretionary
“pass/fail” criterion as specified in the IRR of RA No. 12009. Bidding is restricted to Filipino
citizens/sole proprietorships, partnerships, or organizations with at least sixty percent (60%)
interest or outstanding capital stock belonging to citizens of the Philippines, and to citizens
or organizations of a country the laws or regulations of which grant similar rights or privileges
to Filipino citizens, pursuant to RA No. 5183.
4) Interested Bidders may obtain further information from Pag-IBIG Fund Bids and Awards
Committee – Southern and South-Western Mindanao (BAC-SSWM) Secretariat through the
contact details given below and inspect the Bidding Documents as posted at the websites
of the Pag-IBIG Fund and the Philippine Government Electronic Procurement System
(PhilGEPS).
5) A complete set of Bidding Documents may be acquired by interested Bidders starting on
October 08, 2026, from 8:00 A.M to 5:00 P.M (PST) from the Pag-IBIG Fund Procurement,
2nd Floor, Espacio de Eugenia Bldg. cor V. Mapa and Mabini Sts., Davao City upon payment
of the applicable fee for the Bidding Documents, pursuant to the latest Guidelines issued by
the GPPB, in the amount of Twenty-Five Thousand Pesos (Php25,000.00).
Bidders have the option to pay for the Bidding Documents through over-the-counter
payment facility of the Pag-IBIG Fund, provided that the prospective bidder has initially
secured an authorized Payment Order Form (POF) from the Pag-IBIG Fund BAC
Secretariat by sending an email request at sm_tas_admin@pagibigfund.gov.ph.
• Over-the-Counter Payment
Payment shall be in the form of cash, certified check, cashier’s check, manager’s
check payable to Pag-IBIG Fund and can be made from Mondays to Fridays, 8:00 AM
to 5:00 PM (PST), at the Pag-IBIG Fund Davao Bajada Branch, located at 209 J.P.
Laurel Avenue, Davao City, or at any Pag-IBIG Fund Branch nationwide.
The Procuring Entity shall allow the bidder to present its proof of payment for the fees
by providing a copy of the Home Development Mutual Fund (Pag-IBIG Fund) Invoice
in person or through electronic mail at sm_tas_admin@pagibigfund.gov.ph, before the
deadline of submission and receipt of bids, to be registered as an official participating
bidder for the project.
It may also be downloaded free of charge from the website of the Philippine Government
Electronic Procurement System (PhilGEPS) and the website of Pag-IBIG Fund, provided
that Bidders shall pay the applicable fee for the Bidding Documents not later than the
submission of their bids.
6) The Pag-IBIG Fund, through its Bids and Awards Committee – Southern and SouthWestern
Mindanao, will hold a Pre-Bid Conference via videoconferencing on October 30, 2026, 9:00
A.M. (PST), which shall be open to prospective bidders. Request for the meeting ID/link and
password must be communicated with the BAC-SSWM Secretariat via email at
sm_tas_admin@pagibigfund.gov.ph, at least one (1) working day prior to the scheduled
Pre-Bid Conference and shall be limited only to one (1) representative per company. The
said meeting ID/link must be for exclusive use of the authorized representative of the bidder.
Bidders’ access to the meeting will automatically be restricted once the activity starts.
7) Bids must be duly received by the Pag-IBIG Fund BAC-SSWM Secretariat through manual
submission, at the office address indicated below, on or before 9:00A.M. (PST) of
November 11, 2026. Late bids shall not be accepted.
8) All Bids must be accompanied by a Bid Security in any of the acceptable forms and in the
amount stated in ITB Clause 16.1.
9) Bid opening shall be on November 11, 2026, 9:30 A.M. (PST) at the BAC Function Room,
2nd Floor, Espacio de Eugenia Bldg., Cor. V. Mapa and Mabini Sts., Davao City and/or via
video conferencing (Zoom). Bids will be opened in the presence of the Bidders’
representatives either physically or virtually and each bidder/company shall be allowed only
one (1) representative during the aforesaid activity. Bidder’s representative must confirm its
attendance to the BAC-SSWM Secretariat via email at sm_tas_admin@pagibigfund.gov.ph,
until 5:00 P.M. (PST) of November 10, 2026.
10) The award criteria to be adopted for this project is Single/Lowest Calculated and Responsive
Bid (SCRB/LCRB).
11) The Pag-IBIG Fund reserves the right to reject any and all bids, declare a failure of bidding,
or not award the contract at any time prior to contract award in accordance with Section
70 of R.A. No. 12009, without incurring any liability to the affected Bidder or Bidders.
12) For further information, please refer to:
Pag-IBIG Fund BAC-SSWM Secretariat
Telephone No. (082) 227-0140
Cellphone No. 0926-048-5444
Email Address: sm_tas_admin@pagibigfund.gov.ph
Venue for submission of clarification letter and bids:
Cash and Administrative Services Division (CASD), 2nd Floor, Pag-IBIG Fund, ATAS
SSWM, Espacio de Eugenia Bldg. Cor. V. Mapa and Mabini Sts., Davao City
13) You may visit the following websites:
For downloading of Bidding Documents:
https://www.pagibigfund.gov.ph/opportunities.html or https://philgeps.gov.ph

Date of Issue: October 08, 2026




FOR THE BIDS AND AWARDS COMMITTEE –
SOUTHERN AND SOUTHWESTERN MINDANAO

By:

Sgd.
JADE F. DEL MONTE
Chairperson, BAC-SSWM
Pre-bid Conference
Date : 30/10/2026
Time : 9:00 AM
Venue : via videoconferencing (Zoom)
Reference Number: 13277037
Area of Delivery: Davao Del Sur
Trade Agreement: Implementing Rules and Regulations
Procurement Mode: Public Bidding
Classification: Goods - General Support Services
Category: Janitorial Services
Bid Supplements: 0
Document Request List: 9