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Q-444-26 - SUPPLY AND DELIVERY OF CUSTOMIZED TRANSCRIPT OF RECORDS
AI Summary
Zamboanga Peninsula Polytechnic State University has issued a procurement for the supply and delivery of seven thousand two hundred fifty‑three customized transcripts of records. The university seeks printed copies that meet detailed specifications—including canary yellow security paper featuring embedded watermarks and a security code or bar code, a sheet size of eight and a half inches by thirteen inches, and a paper weight of 120 gsm. The deliverables are to be provided by licensed suppliers registered with the Philippine Government Electronic Procurement System, and all items must carry the requisite security features to ensure authenticity and integrity of student records.
The procurement is conducted under the New Government Procurement Act, with a public bidding process that includes pre‑bid conferences, bid submission, evaluation, post‑qualification, and final awarding stages. Bidders must submit both technical and financial proposals, post a bid security, and observe a specified delivery timeline while adhering to warranty and payment terms. Works will be delivered to Zamboanga del Sur, with final documentation and warranty coverage stipulating a three‑month period for the printed documents.
All transcripts must be printed on security paper with embedded watermarks and a security code or bar code on each sheet.
Description
1.) 7,253 pcs - TRANSCRIPT OF RECORDS (Template Form)
Color: Canary Yellow Security Paper with Security Code/Bar Code and Water Marks
Size: 8 1/2" x 13"
120 gsm
______________________________
Supplier’s Signature over Printed Name
The schedule of BAC Activities is as follows:
1. Pre-Bid Conference - October 5, 2026, 10:00 am at BAC Office for Goods, Lot 2, ZPPSU or via Zoom App with link::https://us04web.zoom.us/j/6944401152pwd=mux2wueFtw9QVaZ2oyYAY5xhR9apZa.1&omn=76082343765
Meeting ID: 6944401152
Passcode: JAXL90
2. Receipt and Opening of Bids - October 19, 2026, 10:00 am at BAC Office for Goods, Lot 2, ZPPSU or via Zoom App with link: https://us04web.zoom.us/j/6944401152pwd=mux2wueFtw9QVaZ2oyYAY5xhR9apZa.1&omn=75485566076
Meeting ID: 6944401152
Passcode: JAXL90
3. Bid Evaluation - October 20 to 24, 2026
4. Post-Qualification - October 26 to 30, 2026
5. Issuance of Notice of Award - November 3, 2026
6. Contract Preparation & Signing - November 4, 2026
7. Issuance of Notice to Proceed - November 5, 2026
The criteria to be used for the eligibility check of prospective bidders, examination and evaluation of bids, post-qualification, and all matters related to this procurement shall be under Republic Act No. 12009 (New Government Procurement Act" (NGPA)) and its Implementing Rules and Regulations. Interested bidders may obtain further information from the attached bid documents, and can also visit the Bids and Awards Committee Office.
IMPORTANT NOTICE TO BIDDERS:
1. Interested Bidders may acquire bidding documents from the address below and upon payment of a non-refundable fee for the Bidding Documents of FIVE HUNDRED PESOS (P 500.00). It may also be downloaded from the website of the Philippine Government Electronic Procurement System (PhilGEPS), provided that Bidders shall pay the non-refundable fee for the Bidding Documents not later than the submission of their bids.
2. All bidders are required to post a BID SECURITY in the form of a CASH/BANK GUARANTEE (2% of ABC) or SURETY BOND (5% of ABC) or BID SECURING DECLARATION.
3. The bidder shall prepare an ORIGINAL TECHNICAL and FINANCIAL PROPOSAL, COPY 1 and COPY 2.
4. State the shortest time of delivery and submit your quotation duly signed by your representative in a sealed envelope.
5. Warranty shall be for three (3) months for supplies and materials. One (1) year for equipment from the date of acceptance by the procuring agency.
6. All erasures must be initialed to avoid disqualifications.
7. Late submission of bids will not be accepted.
8. PRICE/S OVER APPROVED BUDGET CONTRACT (ABC) PER ITEM WILL BE GROUND FOR DISQUALIFICATION.
9.The contract of award for this project is by LOT.
Approved by:
(SGD.) CYRUS PIL P. CADAVEDO, Ph.D.
BAC Chairperson for Goods and Services
Line Items
Item No. : 1
Product/Service Name : Transcript of Records
Description : Please see above-mentioned specifications
Quantity : 7253
UOM : Piece
Budget (PHP) : 435,180.00
Pre-bid Conference
Date : 05/10/2026
Time : 10:00 AM
Venue : BIDS AND AWARDS COMMITTEE (BAC) OFFICE FOR GOODS Lot 2, Zamboanga Peninsula Polytechnic State University (formerly known as ZCSPC), R.T. Lim Boulevard, Baliwasan, Zamboanga City (062) 955-3723 email add: bacgoods@zppsu.edu.ph
Reference Number: 13257852
Area of Delivery: Zamboanga Del Sur
Trade Agreement: Implementing Rules and Regulations
Procurement Mode: Public Bidding
Classification: Goods
Category: Printing Services
Bid Supplements: 0
Document Request List: 12