Rebidding of Supply and Delivery of One (1) unit Lifting Machine

INVITATION TO BID FOR THE REBIDDING OF SUPPLY AND DELIVERY OF ONE (1) UNIT LIFTING MACHINE

1. The Department of Agriculture - Regional Field Office 1 (DA-RFO 1), through the GAA FY 2026 intends to apply the sum of Three Million Pesos (PhP3,000,000.00) being the Approved Budget for the Contract (ABC) to payment under the contract for the REBIDDING OF SUPPLY AND DELIVERY OF ONE (1) UNIT LIFTING MACHINE with project identification number DA-RFO 1-2026-GOODS-080-R. Bids received in excess of the ABC shall be automatically rejected at bid opening.

2. The DA-RFO 1 now invites bids for the above-mentioned procurement project with the following details and minimum specifications, to wit:

using the Fit-for Purpose and proportional approaches. Delivery of the Goods is required thirty (30) calendar days from receipt of Notice to Proceed (NTP).Bidders should have completed, at least three (3) years from the date of submission and receipt of bids, contracts similar to the Project. The description of an eligible bidder is contained in the Bidding Documents, particularly, in Section II. Instructions to Bidders.

3. Bidding will be conducted through competitive bidding procedures using a non-discretionary “pass/fail” criterion as specified in the IRR of RA No. 12009.

Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or organizations with at least sixty percent (60%) interest or outstanding capital stock belonging to citizens of the Philippines, and to citizens or organizations of a country the laws or regulations of which grant similar rights or privileges to Filipino citizens, pursuant to RA No. 5183.

4. Interested Bidders may obtain further information from Department of Agriculture - Regional Field Office 1 (DA-RFO 1) and inspect the Bidding Documents at the address given below from 8:00 AM to 5:00 PM, Monday to Friday.

5. A complete set of Bidding Documents may be acquired by interested Bidders on October 12, 2026 to November 3, 2026 from the address given below upon payment of the applicable fee for the Bidding Documents, pursuant to the latest Guidelines issued by the GPPB, in the amount of PhP5,000.00.

Department of Agriculture Regional Field Office 1

Aguila Rd., Sevilla, City of San Fernando, La Union

It may also be downloaded free of charge from the website of the Philippine Government Electronic Procurement System (PhilGEPS) and the website of the Procuring Entity, provided that Bidders shall pay the applicable fee for the Bidding Documents not later than the submission of their bids.

6. The DA-RFO 1 will hold a Pre-Bid Conference on 19 October 2026, 3:00 PM at DA-RFO 1, 5th Floor Conference Room, Aguila Road, Sevilla, City of San Fernando, La Union, which shall be open to prospective bidders.

7. Bids must be duly received by the Bids and Awards Committee (BAC) Secretariat through manual submission at the office address indicated below, on or before 03 November 2026, 11:00 AM. Late bids shall not be accepted.

8. All Bids must be accompanied by a Bid Security in any of the acceptable forms and in the amount stated in ITB Clause 16.1.

9. Bid opening shall be on 03 November 2026, 11:00 AM at DA-RFO 1, 5th Floor Conference Room, Aguila Road, Sevilla, City of San Fernando, La Union. Bids will be opened in the presence of the Bidders’ representatives who choose to attend the activity.

10. ADDITIONAL INSTRUCTIONS TO BIDDERS:

1. The bidders or their duly authorized representatives may attend the bid opening;
2. In case a representative will be attending the Bid Opening, a Special Power of Attorney (SPA), Secretary’s Certificate, Board Resolution or any other forms of authorization (notarized), as the case may be, together with the Company-issued Identification Card or any valid ID must be presented upon submission of the bid proposal at the BAC Secretariat. The name/title of the project must be indicated in the authorization or SPA.
3. Each Bidder shall submit one copy of the first and second components of its Bid.  Bidders shall submit their bids with proper index tabbing using the forms specified in the Bidding Documents in two (2) separate sealed bid envelopes, and which shall be submitted simultaneously;

The first component which is the Technical Eligibility requirements must be soft-bound, marked with the name of the contract and its IB No., name and address of the bidder, and enclosed in an envelope, SEALED WITH SIGNATURE and marked with the name of the contract, name and address of the bidder, addressed to the BIDS AND AWARDS COMMITTEE (BAC) DA RFO-1 CITY OF SAN FERNANDO, LA UNION, the specific Identification No. and the warning “DO NOT OPEN BEFORE…” the date and time for the bid opening.

 

The second component being the Financial Eligibility requirements can be fastened in a folder, marked with the name of the contract and its IB No., name and address of the bidder, and enclosed in an envelope, SEALED WITH SIGNATURE and marked with the name of the contract, name and address of the bidder, addressed to the BIDS AND AWARDS COMMITTEE (BAC) DA RFO-1 CITY OF SAN FERNANDO, LA UNION, the specific Identification No. and the warning “DO NOT OPEN BEFORE…” the date and time for the bid opening. 

 

The Technical and Financial Requirement each in separate envelopes, shall be enclosed in a mother envelope with the same sealing and markings.

 

Non-compliance with index tabbings shall not be a ground for outright disqualification or declaration of ineligibility. The improper index tabbings must be duly acknowledged by the bidder/representative and be subject to the bid evaluation and post-qualification of the Technical Working Group (TWG) as to their substance.

1. The Technical Specifications of the Project must be duly SIGNED/COUNTERSIGNED AND SEALED by a Licensed Agricultural and Biosystems Engineer in accordance with Republic Act 8559 or Republic Act 10915;
2. All documents in the Financial Requirements envelope must be duly signed and/or initialed by the bidder/authorized representative on EACH AND EVERY PAGE thereof.

11. The DA-RFO 1 reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Section 70 of R.A. No. 12009, without incurring any liability to the affected Bidder or Bidders.

12. For further information, please refer to:

DENNIS I. TACTAC, ABE

Chairperson, Bids and Awards Committee

Department of Agriculture - Regional Field Office 1         

Aguila Road, Sevilla, City of San Fernando, La Union           

Tel. No.:(072) 242/1045-46, Ext. 07

E-mail address: bacsec@ilocos.da.gov.ph

13. You may visit the following websites for downloading of Bidding Documents:

DA-RFO 1 Website: https://ilocos.da.gov.ph/

PhilGEPS Website:  https://www.philgeps.gov.ph/

          October 9, 2026

          (Sgd.) DENNIS I. TACTAC, ABE

                       BAC Chairperson

          Invitation to Bid Identification No. DA-RFO 1-2026-GOODS-080-R