SINGLE YEAR FRAMEWORK AGREEMENT FOR CHEMISTRY AND IMMUNOASSAY REAGENTS AND CONSUMABLES (P.R. NO. 2026-08-1359)

Item Description ABC Unit Quantity
1 AFP REAGENTS CONSUMABLE AT LEAST 100 TESTS/ BOX 139,200.00 BOX 4
2 Alcohol 100 mg/dL Calibrator, in any packaging combination with at least 3 ml/ box 144,000.00 BOX 2
3 Alcohol Negative calibrator, in any packaging combination with at least 3ml/box 96,000.00 BOX 2
4 ALCOHOL REAGENTS AND CONSUMABLES
AT LEAST 400 TESTS/BOX 67,400.00 BOX 2
5 ALKALINE PHOSPHATASE REAGENTS AND CONSUMABLES AT LEAST 1200 TESTS/BOX 89,600.00 BOX 4
6 ALPHA FETO PROTEIN CALIBRATOR, IN ANY PACKAGING COMBINATION WITH AT LEAST 15 ML/BOX 46,558.00 BOX 2
7 Ammonia Control 3 ,in any packaging combination with at least 24 ml/box 40,500.00 BOX 2
8 Ammonia control level 1 ,in any packaging combination with at least 24 ml/box 40,500.00 BOX 2
9 Ammonia control level 2 ,in any packaging combination with at least 24 ml/box 40,500.00 BOX 2
10 Ammonia Reagents and Consumables at least150 Tests/box 370,280.00 BOX 8
11 AMYLASE REAGENTS AND CONSUMABLES AT LEAST 250 TESTS/BOX 842,500.00 BOX 25
12 BUN Reagents and Consumables for at least 2400 Tests/box 837,200.00 BOX 13
13 CA 15-3 AG CALIBRATOR ,IN ANY PACKAGING COMBINATION WITH AT LEAST 15ML/BOX 36,400.00 BOX 2
14 CA 15-3 AG REAGENTS AND CONSUMABLES AT LEAST 100 TESTS/BOX 81,200.00 BOX 2
15 CA 19-9 CALIBRATOR ,IN ANY PACKAGING COMBINATION WITH AT LEAST 15ML/BOX 36,510.00 BOX 2
16 CA 19-9 REAGENTS AND CONSUMABLES AT LEAST 100 TESTS /BOX 40,600.00 BOX 1
17 CA-125 CALIBRATOR IN ANY PACKAGING COMBINATION WITH AT LEAST 15 ML/BOX 73,020.00 BOX 2
18 CA-125 REAGENT CONSUMABLES AT LEAST 100 TESTS/BOX 243,840.00 BOX 6
19 CALCIUM REAGENTS AND CONSUMABLES AT LEAST 3500 TESTS/BOX 277,200.00 BOX 11
20 Carbamazepine calibrator, in any packaging combination with at least 10 mL/box 10,000.00 BOX 1
21 CARBAMAZEPINE REAGENT AND CONSUMABLES
400 TESTS/ BOX 33,800.00 BOX 1
22 CARDIAC CONTROL TRI-LEVEL AT LEAST 6 ML/BOX 31,300.00 BOX 1
23 CEA CALIBRATORS IN ANY PACKAGING COMBINATION WITH AT LEAST 15 ML/BOX 24,500.00 BOX 1
24 CEA Reagents and Consumables at least 100 Test/box 446,380.00 BOX 11
25 CHOLESTEROL REAGENTS AND CONSUMABLES AT LEAST 3600 TESTS/BOX 85,000.00 BOX 1
26 CLEANING SOLUTION (ACTIVE INGREDIENT POTASSIUM HYDROXIDE) OR ANY EQUIVALENT ITEM AND PACKAGING OF AT LEAST 1 LITER/ BOTTLE 42,400.00 BOTTLE 2
27 CONTROL SERUM LEVEL 1 , 20X 5 ML OR ANY PACKAGING COMBINATION WITH AT LEAST 100 ML/BOX 327,900.00 BOX 3
28 CONTROL SERUM LEVEL 2, 20X5 ML OR ANY PACKAGING COMBINATION WITH AT LEAST 100 ML /BOX 365,700.00 BOX 3
29 CORTISOL CALIBRATOR ,IN ANY PACKAGING COMBINATION WITH AT LEAST 24 ML/BOX 35,392.00 BOX 2
30 CORTISOL REAGENT AND CONSUMABLES FOR AT LEAST 100 TESTS/ BOX 14,428.00 BOX 1
31 C-REACTIVE PROTEIN HIGH SENSITIVE REAGENTS AND CONSUMABLES AT LEAST 1,200 TESTS/BOX 121,900.00 BOX 1
32 CREATININE REAGENTS AND CONSUMABLES AT LEAST 3950 TESTS/BOX- JAFFE METHOD 343,200.00 BOX 11
33 DIRECT BILIRUBIN REAGENTS AND CONSUMABLES AT LEAST 900 TESTS/BOX 179,200.00 BOX 7
34 FERRITIN CALIBRATOR ,IN ANY PACKAGING COMBINATION WITH ATLEAST 24ML 20,800.00 BOX 2
35 FREE T3 CALIBRATOR ,IN ANY PACKAGING COMBINATION WITH AT LEAST 15 ML/BOX 32,800.00 BOX 2
36 FREE T3 REAGENTS AND CONSUMABLES AT LEAST 100 TESTS/BOX 110,000.00 BOX 4
37 FREE T4 CALIBRATOR IN ANY COMBINATION WITH AT LEAST 15 ML/BOX 45,600.00 BOX 3
38 FREE T4 REAGENT AND CONSUMABLES FOR AT LEAST 100 TESTS/ BOX 920,610.00 BOX 53
39 HDL CALIBRATOR, IN ANY PACKAGING COMBINATION WITH AT LEAST 6 ML/BOX 113,400.00 BOX 2
40 HDL CHOLESTEROL REAGENTS AND CONSUMABLES AT LEAST 800 TESTS/BOX 1,870,650.00 BOX 30
41 IMMUNOASSAY ITA TRI-LEVEL CONTROL AT LEAST 6 ML/ BOX 155,000.00 BOX 1
42 INTERLEUKIN-6 CALIBRATOR, ANY PACKAGING COMBINATION WITH ATLEAST 15ML/BOX 20,600.00 BOX 1
43 IRON REAGENT AT LEAST 2000 TESTS/ BOX 40,600.00 BOX 1
44 ISE ELECTROLYTE BUFFER, IN ANY PACKAGING COMBINATION WITH AT LEAST 8 LITERS/BOX 672,840.00 BOX 18
45 ISE HIGH SERUM STANDARD 4X 100 ML OR ANY PACKAGING COMBINATION WITH ATLEAST 400ML/BOX 48,250.00 BOX 1
46 ISE LOW AND HIGH URINE STANDARD 200 ML LOW + 200ML HIGH OR ANY PACKAGING COMBINATION WITH AT LEAST 400ML/BOX 72,800.00 BOX 1
47 ISE LOW SERUM STANDARD 4 X 100 ML OR ANY PACKAGING COMBINATION WITH AT LEAST 400 ML/BOX 35,200.00 BOX 1
48 ISE MID STANDARD IN ANY COMBINATION WITH AT LEAST 8 LITERS/ BOX 339,600.00 PACK 6
49 ISE WASH SOLUTION ANY PACKAGING COMBINATION OF AT LEAST 12 LITERS/BOX 1,150,800.00 BOX 14
50 LITHIUM REAGENTS AND CONSUMABLES AT LEAST 200 TESTS/BOX 37,000.00 BOX 1
51 MAGNESIUM REAGENTS AND CONSUMABLES FOR AT LEAST 1000 TESTS/ BOX 607,600.00 BOX 20
52 MULTICALIBRATOR IN ANY PACKAGING COMBINATION WITH AT LEAST 100 ML/BOX 317,400.00 BOX 3
53 PARACETAMOL/ACETAMINOPHEN CALIBRATOR IN ANY PACKAGING COMBINATION OF AT LEAST 10 ML/BOX 45,900.00 BOX 1
54 PARACETAMOL/ACETAMINOPHEN REAGENTS AND CONSUMABLES AT LEAST 200 TESTS/BOX 55,445.00 BOX 1
55 PHOSPHORUS REAGENT AND CONSUMABLES AT LEAST 2600 TESTS/ BOX 29,280.00 BOX 2
56 PROCALCITONIN CALIBRATOR, IN ANY PACKAGING COMBINATION WITH AT LEAST 4ML/BOX 75,800.00 BOX 2
57 PROCALCITONIN REAGENTS AND CONSUMABLES FOR AT LEAST 100 TESTS/BOX 686,800.00 BOX 17
58 PSA REAGENTS AND CONSUMABLES FOR AT LEAST 100 TESTS/BOX 339,300.00 BOX 9
59 REACTION VESSEL ANY COMBINATION WITH AT LEAST 1500PCS/ BOX 412,500.00 BOX 25
60 REAGENT (ALBUMIN REAGENTS AND CONSUMABLES)
AT LEAST 3400 TESTS/ BOX 56,130.00 BOX 3
61 SAMPLE CUP 2.5 mL, 100 pcs/box 15,500.00 BOX 1
62 SAMPLE CUPS (0.5ML 1000 PCS/PACK) 46,900.00 PACK 7
63 SAMPLE CUPS (2ML 1000 PCS/PACK) 100,500.00 PACK 15
64 SERUM PROTEIN CALIBRATOR IN ANY COMBINATION WITH AT LEAST 6ML/BOX 307,400.00 BOX 2
65 SGOT REAGENTS AND CONSUMABLES AT LEAST 800 TESTS/ BOX 503,720.00 BOX 14
66 SGPT REAGENTS AND CONSUMABLES AT LEAST 3000 TESTS/BOX 403,200.00 BOX 8
67 SUBSTRATE REAGENT OR ANY EQUIVALENT ITEM AND PACKAGING OF AT LEAST 520ML/BOX 864,000.00 BOX 24
68 SYSTEM CHECK SOLUTION, IN ANY PACKAGING COMBINATION WITH AT LEAST 24 ML/ BOX 13,000.00 BOX 2
69 THYROGLOBULIN ANTIBODY CALIBRATOR ,IN ANY PACKAGING COMBINATION WITH AT LEAST 12ML/BOX 55,400.00 BOX 2
70 THYROGLOBULIN ANTIBODY REAGENT AT LEAST 100 TESTS/BOX 118,800.00 BOX 3
71 THYROPEROXIDASE CALIBRATOR ,IN ANY PACKAGING COMBINATION WITH AT LEAST 12ML/BOX 74,940.00 BOX 2
72 TOTAL B-HCG REAGENTS AND CONSUMABLES FOR AT LEAST100 TESTS/BOX 69,000.00 BOX 4
73 TOTAL BILIRUBIN REAGENTS AND CONSUMABLES AT LEAST 2300 TESTS/BOX 222,000.00 BOX 6
74 TOTAL PROTEIN REAGENTS AND CONSUMBLES AT LEAST 3000 TESTS/BOX 17,000.00 BOX 1
75 TOTAL T3 CALIBRATOR IN ANY PACKAGING COMBINATION WITH AT LEAST 24ML/BOX 40,800.00 BOX 3
76 TOTAL T3 REAGENTS AND CONSUMABLES FOR AT LEAST 100 TESTS /BOX 52,050.00 BOX 3
77 TOTAL T4 CALIBRATOR , IN ANY PACKAGING COMBINATION WITH AT LEAST 20ML/ BOX 28,680.00 BOX 2
78 TOTAL T4 REAGENT AND CONSUMABLES FOR AT LEAST 100 TESTS/BOX 75,700.00 BOX 4
79 TRIGLYCERIDES REAGENTS AND CONSUMABLES FOR AT LEAST 1200 TESTS/BOX 453,200.00 BOX 11
80 TROPONIN I HIGH SENSITIVE REAGENTS AND CONSUMABLES AT LEAST 100 TESTS/BOX 2,148,300.00 BOX 62
81 TROPONIN I HIGH SENSITIVITY CALIBRATOR ,IN ANY PACKAGING COMBINATION WITH AT LEAST 6 ML/BOX 103,500.00 BOX 5
82 TSH REAGENT AND CONSUMABLES FOR AT LEAST 200 TESTS/BOX 750,375.00 BOX 25
83 UIBC, UNSATURATED IRON BINDING CAPACITY REAGENTS AND CONSUMABLES AT LEAST 900 TESTS/BOX 74,800.00 BOX 4
84 URIC ACID REAGENTS AND CONSUMABLES AT LEAST 1000 TESTS/BOX 442,000.00 BOX 13
85 URINE CONTROL LEVEL 2, IN ANY PACKAGING COMBINATION WITH AT LEAST 120 ML/BOX 21,000.00 BOX 1
86 URINE CONTROL LEVEL 3 ,IN ANY PACKAGING COMBINATION WITH AT LEAST 120 ML/BOX 21,000.00 BOX 1
87 URINE CSF/ALBUMIN CALIBRATOR, IN ANY PACKAGING COMBINATION WITH AT LEAST 18ML/BOX 70,000.00 SET 2
88 URINE/CSF ALBUMIN REAGENT AND CONSUMABLES AT LEAST 800 TESTS/BOX 122,000.00 BOX 1
89 VITAMIN D (25-HYDROXY) CALIBRATOR ,ANY PACKAGING COMBINATION WITH AT LEAST 24 ML/ BOX 40,800.00 BOX 1
90 WASH BUFFER REAGENT, IN ANY PACKAGING COMBINATION WITH AT LEAST 7 LITERS/BOX 588,300.00 BOX 53
Department of Pathology

TERMS OF REFERENCE
PROCUREMENT OF CHEMISTRY AND IMMUNOLOGY REAGENTS AND RELATED SUPPLIES WITH FREE USE OF CHEMISTRY-IMMUNOLOGY INTEGRATED ANALYZER
under Framework Agreement
revised September 2, 2026

THIS IS A LOT BID
I. PROJECT TITLE
Procurement of Chemistry and Immunology Reagents and Related Supplies with Free Use of Chemistry-Immunology Integrated Analyzer
II. SCOPE OF PROCUREMENT
The procurement covers the supply and delivery of Chemistry and Immunology reagents and corresponding consumables, together with the FREE use of chemistry-immunology integrated analyzer and all equipment, accessories, software, technical services, and support necessary for testing, data processing and analysis, generation of results, and efficient system operation throughout the contract period.
The awarded supplier shall provide the following:
A. CHEMISTRY AND IMMUNOLOGY REAGENTS
The supplier shall provide the required quantities of Chemistry and Immunology reagents and all necessary consumables for the performance of the contracted tests.
The reagents shall:
1. Be intended for the quantitative and/or qualitative determination of the contracted laboratory tests, as applicable.
2. Be compatible with the integrated chemistry-immunology analyzer being offered.
3. Be supplied in accordance with the Hospital's approved quantities and call-off orders.
4. Include all analyzer-specific reagents and consumables necessary for the routine performance of the contracted tests, including cleaning and maintenance reagents.
B. MAIN CHEMISTRY-IMMUNOLOGY ANALYZER – FREE USE
The awarded supplier shall provide, FREE OF CHARGE, one (1) unit of heavy-duty, fully automated, floor-type integrated chemistry-immunology analyzer necessary for the testing, data processing and analysis, generation of results, and efficient operation of the testing system.
No separate rental, lease, equipment-use, depreciation, installation, maintenance, calibration, or other equipment-related charge shall be billed to the Hospital.
The analyzer shall have, at minimum, the following features:
1. Methodology: The system shall support appropriate analytical methods for the contracted chemistry, electrolyte, and immunology tests, including spectrophotometric, ion-selective electrode (ISE), turbidimetric, and chemiluminescent methods, as applicable to the tests offered.
2. Throughput: At least 800 tests per hour for Chemistry and at least 100 tests/ hr for immunoassay, based on the manufacturer's stated performance under applicable operating conditions.
3. Specimen types: The system shall be capable of processing serum, plasma, urine, and other validated body fluids, as applicable to the contracted tests.
4. Automation: The system shall be fully automated for sample processing, reagent handling, analysis, and generation of test results.
5. Sample and reagent handling: The system shall have adequate capacity and functionality for routine clinical laboratory operation.
6. Dimensions: The proposed analyzer, including its required accessories, shall be suitable for installation within the designated laboratory area, with a maximum workable footprint of approximately 259 cm (width) × 80 cm (depth) and a maximum workable/operational height of 165 cm*.
The stated dimensions refer to the available installation area and are not intended to prescribe a specific analyzer design, brand, make, or model.
*The specified height refers to the workable height of the equipment for proper operation and ergonomic access, and does not refer to vertical clearance.
7. Power protection: The supplier shall provide compatible UPS and AVR or appropriate power protection equipment required for the safe and reliable operation of the analyzer.
8. Computer system: The supplier shall provide the necessary computer hardware and software for analyzer operation, data processing, analysis, storage, and generation of results.
9. Safety and monitoring: The analyzer shall have appropriate alarm, error detection, and system monitoring functions for routine operation and equipment malfunction.
C. BACK-UP ANALYZER
The awarded supplier shall provide one (1) automated immunoassay analyzer and one (1) chemistry analyzer, as a back-up unit, at no additional cost to the Hospital.
The back-up unit shall:
1. Have sufficient analytical capacity to support continuity of immunology and chemistry testing during breakdown, malfunction, preventive maintenance, or other equipment-related circumstances;
2. Be capable of using and processing the same chemistry and immunology reagents and corresponding consumables supplied under this procurement, without requiring a separate or different reagent system for the contracted tests.
3. Be supported by the supplier for installation, operation, maintenance, and troubleshooting.
4. Immunoanalyzer : Shall fit in the provided countertop space and floor space: 79cm (height*) x 47 cm (width*) x 32cm (depth*) the Clinical Chemistry Section with throughput of at least 100 tests/hour
5. Chemistry Analyzer: Floor- type fully automated analyzer. Shall fit in the provided space: 48cm (height*) x 110 cm (width*) x 97cm (depth*) the Clinical Chemistry Section with throughput of at least 800 tests/hour
* Height= vertical measurement * Width = side to side measurement * Depth = front to back measurement

The specified height refers to the workable height of the equipment for proper operation and ergonomic access, and does not refer to vertical clearance.
The stated dimensions refer to the available installation area and are not intended to prescribe a specific analyzer design, brand, make, or model.

D. ANALYZER CONDITION
The analyzer provided shall preferably be brand new.
Previously used equipment may be accepted provided that:
1. The equipment is not more than three (3) years old from the date of manufacture;
2. It is in good working condition;
3. It has been properly maintained;
4. It has undergone appropriate performance verification prior to deployment;
5. It meets all technical and performance requirements specified in this TOR; and
6. The supplier provides the year of manufacture and other relevant equipment information upon submission of the offer.

E. LIS/HIS CONNECTIVITY AND DATA MANAGEMENT
The awarded supplier shall ensure full operational connectivity of the analyzer with the Hospital's existing Laboratory Information System (LIS) and Hospital Information System (HIS) to facilitate operational integration.
The system shall support, as applicable, the following functions:
1. Patient order management;
2. Patient/sample identification;
3. Barcode-based sample identification and tracking;
4. Sample processing and status monitoring;
5. Electronic result transmission;
6. Result entry and verification;
7. Result reporting; and
8. Other functions necessary for efficient integration of the analyzer with the existing LIS/HIS.
The supplier shall provide all necessary hardware, software, interface components, technical support, and services required for connectivity.
LIS CONNECTION FEE
The winning bidder shall shoulder all applicable connection/interface fees required to establish connectivity between the analyzer and the Hospital's existing HIS.
No additional cost related to the initial LIS/HIS connection and operational integration shall be charged to the Hospital.

F. COMPUTER HARDWARE, SOFTWARE, AND ACCESSORIES
The supplier shall provide, FREE OF CHARGE, all corresponding computer hardware and software necessary for the operation, data processing, analysis, storage, and reporting of laboratory results, including but not limited to:
1. Computer compatible with the analyzer;
2. Required analyzer operating software;
3. Data management software;
4. Barcode reader/scanner, when applicable;
5. Barcode printer;
6. Appropriate cables and communication accessories;
7. UPS;
8. AVR or appropriate voltage regulation/power protection; and
9. Other hardware and software necessary for the efficient operation of the complete system.

All hardware and software provided shall be compatible with the Hospital's existing infrastructure and shall be properly installed and configured by the supplier.
G. EQUIPMENT-SPECIFIC CONSUMABLES AND CLEANING/MANUFACTURER-SPECIFIC MATERIALS
The supplier shall provide, FREE OF CHARGE, all corresponding consumables necessary for the operation and maintenance of the analyzer, including but not limited to:
1. Analyzer-specific consumables;
2. Cleaning reagents;
3. Wash buffers/solutions;
4. Substrate, when applicable;
5. Electrolyte electrodes, when applicable;
6. Cuvettes;
7. Lamps or equivalent light sources, when applicable;
8. Filters;
9. Tubing;
10. Calibrators;
11. Quality control materials, when included as part of the system requirements; and
12. Other materials necessary for the proper operation and maintenance of the equipment.

III. QUALITY AND PERFORMANCE REQUIREMENTS
The supplier shall ensure that the analyzer and reagents shall meet the manufacturer’s validated performance specifications and the Laboratory’s established acceptance criteria and shall satisfactorily pass method verification prior to routine use.
A. Method Verification
The supplier shall provide FREE OF CHARGE all reagents, calibrators, controls, consumables, and technical assistance required for method verification.
At a minimum, method verification shall include:
1. Precision – verification of repeatability and/or within-laboratory precision, as applicable.
2. Bias/Accuracy – verification of agreement with the manufacturer’s stated performance or an established comparative method, as applicable.
3. Reportable Range/Linearity – verification that results are reportable within the claimed analytical measurement range, as applicable.
Verification shall be performed in accordance with the manufacturer’s claims and recognized laboratory standards, with acceptance criteria established prior to testing.
B. Total Analytical Error
The verified method shall meet the Laboratory’s established Total Analytical Error (TEa) acceptance criteria for the applicable tests.
IV. INSTALLATION AND COMMISSIONING
The supplier shall:
1. Deliver and install the analyzer and all corresponding accessories at the designated Laboratory area.
2. Ensure that the analyzer is properly installed, configured, calibrated, and operational.
3. Conduct initial operational testing and performance verification prior to routine patient testing.
4. Provide all necessary installation accessories and software.
5. Coordinate with the Hospital's Engineering and Facilities Management (EFM) regarding electrical, environmental, water, drainage, network, and other site requirements.
6. Configure the analyzer and related computer hardware/software.
7. Establish and test LIS/HIS connectivity.
8. Provide documentation confirming successful installation, commissioning, and system integration.
9. Conduct orientation and initial training for designated Laboratory personnel.
10. Installation, commissioning, configuration, and initial system integration shall be provided at no additional cost to the Hospital.
V. TRAINING AND RE-TRAINING
The supplier shall provide FREE training and re-training for designated Laboratory personnel to ensure competency in the operation and routine use of the analyzer.
Training shall include, but not be limited to:
1. Analyzer operation;
2. Sample preparation and loading;
3. Reagent handling and storage;
4. Calibration;
5. Internal quality control;
6. Interpretation of analyzer results, flags, and alarms;
7. Routine maintenance;
8. Troubleshooting;
9. Basic preventive maintenance procedures;
10. Safety procedures; and
11. LIS/HIS-related operational procedures.
Additional training/re-training shall be provided at no additional cost when:
• New laboratory personnel require training;
• There are significant software or equipment changes;
• The analyzer is upgraded or replaced;
• Changes in testing procedures require additional training; or
• The Hospital reasonably determines that re-training is necessary to maintain competency.
Training certificates or appropriate documentation shall be provided.

VI. TECHNICAL SUPPORT, EQUIPMENT FAILURE, AND DOWNTIME
The supplier shall provide prompt and reliable technical support throughout the contract period.
A. SERVICE RESPONSE
1. The supplier shall acknowledge service queries or requests within four (4) hours of notification.
2. Remote troubleshooting shall be initiated immediately when applicable.
3. A qualified and designated service engineer shall provide on-site technical assistance within twenty-four (24) hours from notification when remote troubleshooting does not resolve the problem.
4. The supplier shall provide appropriate corrective action within a reasonable period based on the nature and severity of the equipment problem.
5. The supplier shall maintain service records documenting the reported problem, corrective action, parts replaced, and equipment status.
B. SEND-OUT TESTING
The supplier shall reimburse the Hospital for the actual cost of laboratory examinations referred to an external laboratory when such referral is necessitated by equipment failure, malfunction, or prolonged downtime attributable to the supplied equipment/system.
The reimbursement shall be supported by appropriate documentation as required by the Hospital.
C. REPLACEMENT OF CONSUMED REAGENTS
The supplier shall replenish, at no additional cost to the Hospital, reagents and consumables consumed as a result of:
1. Repeated test runs caused by equipment failure or malfunction;
2. Unsuccessful runs attributable to the equipment/system;
3. Trial runs during initial training or re-training; and
4. Other equipment-related procedures authorized by the Laboratory.

VII. PREVENTIVE AND CORRECTIVE MAINTENANCE
The supplier shall provide FREE preventive and corrective maintenance for the analyzer throughout the contract period.
Preventive maintenance shall be performed in accordance with the manufacturer's recommended schedule and completed on or before the scheduled due date to ensure optimal equipment performance, reliability, and uninterrupted laboratory operations.
The supplier shall:
1. Provide all necessary labor, standard maintenance parts, and service support.
2. Replace defective or worn parts/units necessary to maintain the equipment in proper working condition, duly coordinated with the concerned Laboratory staff and EFM personnel.
3. Provide advance notice of scheduled preventive maintenance.
4. Perform calibration according to the manufacturer's recommended schedule and applicable laboratory requirements.
5. Maintain appropriate maintenance and service records.
6. Provide a complete maintenance report after every service visit.
7. Ensure that maintenance activities do not unnecessarily disrupt laboratory operations.
8. Provide corrective maintenance whenever equipment malfunction or performance issues occur.
VIII. EQUIPMENT UPGRADE
The supplier shall have the capacity to upgrade or replace the equipment provided when technically necessary, when the Hospital's workload or operational requirements increase, or when otherwise warranted upon request by the End User.
Any such upgrade or replacement shall:
1. Be provided at no additional cost to the Hospital;
2. Maintain or improve the required technical performance;
3. Remain compatible with the contracted reagents and consumables; and
4. Not require additional reagent procurement beyond the approved contract quantity solely as a condition for the upgrade or replacement.

IX. CONTRACT PERIOD AND CONTINUED EQUIPMENT USE
The Memorandum of Agreement (MOA) shall cover a minimum period of one (1) year.
The supplier shall allow continued use of the provided analyzers and corresponding equipment at no additional cost when there are remaining/unconsumed reagents covered by the contract, subject to the terms of the MOA, applicable procurement rules, and the useful/valid period of the reagents.
The supplier shall not withdraw the analyzer solely because the original one-year period has elapsed when there remain valid, unconsumed reagents covered by the approved procurement arrangement, unless otherwise provided by the contract.

X. REAGENT DELIVERY, SHELF LIFE, AND REPLACEMENT
A. CALL-OFF DELIVERY
The supplier shall deliver all reagents and consumables based on the Hospital's call-off orders and approved delivery schedules.
The supplier shall maintain adequate supply capability to prevent interruption of laboratory testing.
B. DELIVERY LEAD TIME
The supplier shall deliver the required reagents and consumables within the delivery lead time specified in the Call-Off Order.
The supplier shall ensure that call-off orders are fulfilled within the agreed delivery schedule to maintain uninterrupted laboratory operations.
C. EXPIRY DATE
The supplier shall ensure that all reagents and consumables delivered have a remaining shelf life of not less than one (1) year upon delivery, whenever practicable.
For items with less than one (1) year remaining shelf life due to manufacturer-imposed shelf-life limitations, the supplier shall provide a written guarantee for replacement of unused and unexpired items prior to their expiration date, subject to the terms of the contract.
D. NEAR-EXPIRY ITEMS
The supplier shall replace, at no additional cost to the Hospital, unused reagents and consumables delivered with six (6) months or less remaining shelf life, prior to expiration, upon notification by the Hospital.
Replacement shall be made with items having acceptable remaining shelf life, subject to the approved specifications and delivery requirements.
E. EXPIRED OR DETERIORATED PRODUCTS
The supplier shall be responsible for the appropriate pull-out, transport, and disposal of expired, damaged, deteriorated, or otherwise unsuitable reagents/consumables that are identified for replacement, in accordance with applicable environmental, health, safety, and regulatory requirements.

XI. REGULATORY REQUIREMENTS
A. PHILIPPINE FDA
The products supplied shall be covered by a current Certificate of Product Registration (CPR) or, where applicable, valid proof of renewal or an updated Certificate of Exemption/appropriate authorization issued by the Philippine Food and Drug Administration (FDA).
The bidder shall submit appropriate documentary proof as required in the bidding documents.
B. MATERIAL SAFETY DATA SHEET
The supplier shall provide an updated Material Safety Data Sheet (MSDS)/Safety Data Sheet (SDS) for applicable chemical reagents upon delivery and whenever there are material changes to the product or safety information.

XII. SUPPLIER QUALIFICATION AND SERVICE CAPABILITY
A. TECHNICAL AND SERVICE CAPABILITY
The supplier must have functioning installations of the offered equipment and corresponding accessories within the Philippines and shall demonstrate sufficient experience and technical capability to provide fast and efficient service support.

Upon request, the supplier shall provide a list of existing installations, including the facility, location, equipment model, and other information necessary to establish service capability, subject to applicable confidentiality requirements.
B. AUTHORIZED DISTRIBUTOR/REPRESENTATIVE
The supplier shall be an authorized distributor, dealer, or representative of the principal/manufacturer of the offered equipment and reagents.
The supplier shall submit a valid Certificate of Authorized Distributorship/ Dealership/ Representation issued by the equipment manufacturer or principal company.
The certification shall identify the authorized Philippine representative/distributor and shall be valid for the duration required by the procurement documents.
The Hospital reserves the right to withhold acceptance of the equipment/system if it fails to meet the requirements of this TOR.
Pre-bid Conference
Date : 25/09/2026
Time : 9:00 AM
Venue : at the REODICA HALL which can also be viewed via GOOGLE MEET with the following details: Join with Google Meet: Link: https://meet.google.com/zxp-bgxy-dkv
Reference Number: 13244799
Area of Delivery: Negros Occidental
Trade Agreement: Implementing Rules and Regulations
Procurement Mode: Public Bidding
Classification: Goods
Category: Laboratory Supplies and Equipment
Bid Supplements: 1
Document Request List: 20