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Supply and Delivery of File Organizer Plastic Folder for Mambusao District Hospital
AI Summary
This procurement seeks the supply and delivery of plastic file organizer folders for use at Mambusao District Hospital under the auspices of the Capiz Provincial Government. The required items are two types of file organizer boxes: an A4‑size model with a 75 mm thickness capable of holding 750 sheets and a legal‑size model also with a 75 mm thickness but designed to store 100 sheets. Each box is intended to provide a durable and organized storage solution for medical records and administrative documents within the hospital’s filing system.
Suppliers must comply with all stipulated documentation, including valid municipal permits, PhilGEPS registration, tax returns, and, where applicable, FDA certifications for drug and medicine items as per circular COA 2023‑004. The delivery must be punctual, with a penalty of one‑tenth of one percent per day applied for any delay, and the supplied folders are subject to inspection or testing by the end‑user to ensure conformity with the described technical specifications. All folders must be 75 mm thick, hold 750 A4 sheets or 100 legal sheets, and meet the specifications listed above.
Description
File Organizer Plastic Folder box document legal size 75mm 750 sheet capacity 100 pcs
Instruction to Suppliers:
SMALL VALAUE PROCUREMENT
1. Bidders must submit current and valid documentary legal requirements upon sending the filed – out quotation:
a. [ ] Mayor’s / Business Permit;
b. [ ] PhilGEPS Registration Number : _______ Membership : [ ] Platinum [ ] Red;
c. [ ] Income / Business Tax Return;
d. [ ] Omnibus Sworn Statement; &
e. [ ] PCAB License (for Infrastructure)
2. Additional Requirements for Procurement of DRUGS AND MEDICINES as per COA Circular 2023-004 dated June 14, 2023
a. Certificate of product registration from food and Drug Administration (FDA)
b. Certificate of Good Manufacturing Practices from FDA
c. Batch release certificate from FDA
d. If the supplier is not the manufacturer, certification from the manufacturer that the supplier is an authorized distributor/dealer of the product/items
e. License to Operate from FDA with List of Sources (whether it is a manufacturer, importer, seller, or distributor)
f. Delivery Receipt / Prescribing Invoice bearing Lot Nos. and Expiry Dates of the drugs and medicines
3. Suppliers who have previously submitted the above legal requirements to the Provincial Procurement Management Office (PPMO) may no longer require its re – submission.
4. All prices quoted are INCLUSIVE of all applicable duties, government permits, fees, and other charges relative to the acquisition and delivery of items to Provincial Government of Capiz
5. In case of price discrepancy over the amounts in words and in figures, the amount in words will prevail.
6. The end-user shall have the right to inspect and/or to test the goods if the same in in accordance with the technical specifications.
7. In case of delay in the delivery, the supplier shall pay a penalty of one-tenth of one percent (1/10 of 1%) of the corresponding contract price for each day of delay, including non-working days (i.e. Saturday and Sunday), legal holidays or special non-working holidays.
8. Accomplished this RFQ correctly and accurately
9. Do not alter the contents of this form in any way
10. Technical specifications are mandatory. Failure to comply with any of requirements will disqualify your quotation
11. Failure to follow these instructions will disqualify your entire quotation
12. Other terms and conditions shall be applied in accordance with the IRR of RA 12009
Reference Number: 13251470
Area of Delivery: Capiz
Trade Agreement: Implementing Rules and Regulations
Procurement Mode: Negotiated Procurement - Small Value Procurement (Sec. 34)
Classification: Goods
Category: Office Supplies and Devices
Bid Supplements: 0
Document Request List: 5