Supply and delivery of Mechanical Planter/Corn Seeder for CY 2026 Farm Mechanization of Corn Program for distribution to qualified farmers organization regionwide to hasten and improve planting activities

The Department of Agriculture-RFO 3, invites interested suppliers to submit quotations/proposals for the hereunder requirement, to wit:

ITEM NO.    QTY.    UNIT    ITEMS & DESCRIPTION        UNIT PRICE    TOTAL AMOUNT    BRAND/MODEL                           
            SUPPLY AND DELIVERY OF MECHANICAL PLANTER/CORN SEEDER                
                            
    2    units    MECHANICAL PLANTER/CORN SEEDER                
            Parameter    Technical Specification            
            "Prime Mover
Design and Performance"    PTO Powered            
            "⮚    Field Efficiency"    55% (min.)            
            "⮚    Actual Field Capacity"    1.5 ha/hr. (min.)            
            "⮚    Seed Delivery Rate"    15 kg/ha. (min.)             
            "⮚    Hill Spacing"    15-30 cm            
            "⮚    Row Spacing"    60-80 cm            
                            
            B. Classification                
            "⮚    Power Source"    Four Wheel Tractor            
            "⮚    Mechanism"    Mechanical            
            "⮚    No. of Rows"    4            
            "⮚    Hill Drop Mechanism"    Gravity            
            "⮚    No. of Seed hopper and capacity"    4 at 10kg/hopper            
            "⮚    No. of Fertilizer hopper and capacity"    2 at 40kg/hopper            
            "⮚    Fertilizer Bin"    Stainless Steel            
            "⮚    Three-point linkage"    Category II            
            "⮚    Component"    "Furrow Opener and Closer
Suspension

Seed hopper and Fertilizer hopper
Ground Wheel
Press Wheel"            
                            
            Other Requirement    "⮚    Certificate of Warranty 
(specify parts included in the warranty) 1 year from the date of delivery
⮚    Conformity to PNS/BAFS/PAES 192:2024 Agricultural and Fisheries Machinery Guidelines on After-Sales-Service (to be signed by the general manager or its Authorized Representative)
⮚    Technical Specification must be signed and sealed by a licensed Agricultural and Biosystems Engineer
⮚    With DA-RFO III Logo (spray painted or sticker) with DA tagline (DA sa Gitnang Luzon, Katuwang sa Pagsulong) and Name of the Banner Program (Corn Program)
⮚    Conformity to PAES 122:2001 Seeder and Planter (signed and sealed by a licensed Agricultural and Biosystems Engineer)
⮚ With NAMDAC Certificate of Accreditation
⮚    Valid AMTEC Test Report
⮚    List of Service Center within the region with trained operator with contact number/details
"            
                "⮚Conduct Operation and Maintenance Training
⮚    The supplier shall conduct at least 2 visits, 1 for proper operation and 1 for proper maintenance
⮚    Provision of Manufacturer's Standard Tools
⮚    Proof of Import Permit or Certificate of Availability of Stocks during Post-Qualification
⮚    Present at least one (1) unit during Post- Qualification
⮚    Supplier shall have Permit to Operate (PTO) from BAFE during Post-Qualification
⮚    Availabilty of Spare Parts in Nearest Markets as a Criterion within Region III
⮚    Conduct of Acceptance Testing and prepare testing material/area upon inspection of machinery pursuant to DA Department Circular No. 16, ""National Guidelines on the conduct of Acceptance testing for Agri-Fisheries Machinery
 -Delivery Date: October 2026
- Delivery Site: ROS Tarlac –2 units"            
                            
            GRAND TOTAL                                            
Amount in words:                Seven Hundred Fifty Thousand Pesos Only                                   
Approved Budget for the Contract (ABC)                 ₱750,000.00            
                            

Interested Suppliers may download and examine the attached Request for Quotation Form by clicking the figure opposite the Associated Components on this page.

The Department of Agriculture-RFO 3 assumes no responsibility whatsoever to compensate or indemnify bidders for any expenses incurred in the preparation of the quotation.

Note:

Interested Suppliers must download the attached document. Here’s the procedure on how to download the attached document.

1. To order the Associated Component of this bid notice, please click the “Order” link.

2. Upon clicking the Order link, the Order Basket page will be displayed. To proceed the ordering of the document in the Order Basket page, click the “Continue” button.

3. The system will display the Order Confirmation page. To confirm the order, click the “Submit” button.

4. The Order Summary page will be displayed. To view or download the Associated Documents, click the Document Hyperlink under the Item column.

5. To return to the Bid Notice Abstract page, click the “Done” button.

GENERAL INSTRUCTIONS TO BIDDERS:                            
1    Bidders are required to read the instructions  and fill ALL the blanks in typewritten form or written legibly in permanent ink.                        
2    DEADLINE FOR SUBMISSION OF QUOTATIONS/ BIDS SHALL BE ON :  Date  :  September 25, 2026 Time: 9:00AM                        
3    Delivery/ Construction/ Labour period/ Services to be rendered shall be thirty (30) Calendar Days upon the receipt of the approved Purchase Order / Work Order / Job Order, unless a different period is specified. Delivery Site: ROS Tarlac                        
4    Prospective Bidders / Suppliers are REQUIRED to use this official Request for Quotation Form in the accomplishment of their quotations/ bid proposals. PLEASE FILL UP THE FORM PROPERLY AND COMPLETELY.                        
5    Any specifications other than those  required/stated in this form shall not be considered in the evaluation of the quotation/ bid/ award.                        
6    Quotations must include all kinds of taxes for the item/s listed hereunder, including delivery charges.                        
7    Price validity shall be for a period of SIXTY (60) calendar days from the deadline for submission of quotations.                        
8    Submitted quotations shall be sealed and authorized representative of supplier is required to affix their signature across the flap of the sealed envelope.                        
9    Quotations may also be submitted through electronic mail at bacoffice@rfo3.da.gov.ph                        
10    Awarding shall be done by lot, unless so specified to be awarded by line item.                        
11    "Submission of Quotation must be accompanied by:
        (a) Mayor's Permit 
        (b) PhilGEPS Registration Number (may be accepted for ABC of P50k below)
        (c)  PhilGEPS Registration Certificate (for ABC of P50k above)                  
        (d) PCAB License (For Infrastructure projects)
        (e) BIR Certificate of Registration 
        (f) Income/Business Tax Return (for ABCs above P500,000.00)
        (g) Notarized Omnibus Sworn Statement (for ABCs above P50,000.00). Please use attached official OSS format.
        (h) Certificate of Availability of Stocks (for goods only and if applicable) 
        (i) Product brochures with photo and complete specifications for comparison and evaluation purposes (if applicable)

    ***Certificate of Platinum Registration and Membership may be submitted in lieu of Mayor's Permit and PhilGEPS Registration       Number
                                                   "                        
12    Payments shall be made pursuant to DBM rules and regulations on Implementation of the Expanded Modified Direct Payment Scheme (ExMDPS) for Accounts Payable Due Creditors/Payees of all National Government Agencies (NGAS).  As such, creditors/payees are advised to open Current or Savings Account (CA/SA) with any branch of Land Bank of the Philippines which is the authorized MDS-GSB of Department of Agriculture Region III.  For creditors/payees, where opening of Current or Savings Account (CA/SA) with Land Bank of the Philippines is not feasible or difficult due to company policy, they shall be advised to open account with any of the banks included in the Electronic Participating Clearing System (EPCS) upon which payment of their claims shall be made through bank transfer and any bank charges shall be charged to their account.                        
13    Warranty shall be for a minimum period of three (3) months, in the case of Expendable Supplies & Materials, minimum of one (1) year for Non-Expendable Supplies after acceptance by the procuring entity of the delivered supplies.                        
14    Any alteration without counter signature shall be rejected or disqualified.                        
OTHER CONDITIONS:                            
     DA RFO III RESERVES THE RIGHT TO REJECT ANY OR ALL QUOTATIONS, WAIVE ANY FORMALITY HEREIN  AND ACCEPT ONLY QUOTATIONS MOST ADVANTAGEOUS TO THE GOVERNMENT.                        
                            

Ms. Abigail P. Beltran

Head, BAC Secretariat

Dr. Arthur D. Dayrit

BAC Chairman