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Supply and Delivery of Polo Shirt for Provincial Social Welfare and Development Office
AI Summary
The Provincial Government of Capiz has issued a solicitation for the supply and delivery of polo shirts, featuring sublimation printing, for use by the Provincial Social Welfare and Development Office. The procurement, identified under Reference Number 13251560, will cover the acquisition of a specified quantity of garments to be delivered throughout Capiz. The contract is to be awarded through a negotiated procurement process that allows participation by non‑government organizations, as provided under Sec. 53.11 of the Implementing Rules and Regulations.
Suppliers are required to submit a complete set of current legal documents—including a mayor’s or business permit, PhilGEPS registration details, income or business tax return, and an omnibus sworn statement—along with proof that all prices quoted are inclusive of duties, permits, and delivery costs. The supplier may have a pre‑existing relationship with the Provincial Procurement Management Office, in which case prior submissions may not need to be resubmitted. The contract will stipulate that the buyer reserves the right to inspect the goods upon delivery, and any delay beyond the agreed schedule will incur a penalty of one‑tenth of one percent of the contract value per day. All procurement terms shall be compliant with the IRR of RA 12009. The polo shirts must be of high quality with sublimation printing that meets the specified technical specifications.
Description
Instruction to Suppliers:
SMALL VALAUE PROCUREMENT
1. Bidders must submit current and valid documentary legal requirements upon sending the filed – out quotation:
a. [ ] Mayor’s / Business Permit;
b. [ ] PhilGEPS Registration Number : _______ Membership : [ ] Platinum [ ] Red;
c. [ ] Income / Business Tax Return;
d. [ ] Omnibus Sworn Statement; &
e. [ ] PCAB License (for Infrastructure)
2. Additional Requirements for Procurement of DRUGS AND MEDICINES as per COA Circular 2023-004 dated June 14, 2023
a. Certificate of product registration from food and Drug Administration (FDA)
b. Certificate of Good Manufacturing Practices from FDA
c. Batch release certificate from FDA
d. If the supplier is not the manufacturer, certification from the manufacturer that the supplier is an authorized distributor/dealer of the product/items
e. License to Operate from FDA with List of Sources (whether it is a manufacturer, importer, seller, or distributor)
f. Delivery Receipt / Prescribing Invoice bearing Lot Nos. and Expiry Dates of the drugs and medicines
3. Suppliers who have previously submitted the above legal requirements to the Provincial Procurement Management Office (PPMO) may no longer require its re – submission.
4. All prices quoted are INCLUSIVE of all applicable duties, government permits, fees, and other charges relative to the acquisition and delivery of items to Provincial Government of Capiz
5. In case of price discrepancy over the amounts in words and in figures, the amount in words will prevail.
6. The end-user shall have the right to inspect and/or to test the goods if the same in in accordance with the technical specifications.
7. In case of delay in the delivery, the supplier shall pay a penalty of one-tenth of one percent (1/10 of 1%) of the corresponding contract price for each day of delay, including non-working days (i.e. Saturday and Sunday), legal holidays or special non-working holidays.
8. Accomplished this RFQ correctly and accurately
9. Do not alter the contents of this form in any way
10. Technical specifications are mandatory. Failure to comply with any of requirements will disqualify your quotation
11. Failure to follow these instructions will disqualify your entire quotation
12. Other terms and conditions shall be applied in accordance with the IRR of RA 12009
Reference Number: 13251560
Area of Delivery: Capiz
Trade Agreement: Implementing Rules and Regulations
Procurement Mode: Negotiated Procurement - NGO Participation (Sec. 53.11)
Classification: Goods
Category: Garments
Bid Supplements: 0
Document Request List: 4