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Supply and Delivery of SE Agricultural and Forestry Equipment for use in the implementation of DA BAR BSF 2 Project
AI Summary
The Department of Agriculture, Region V is soliciting a single contract for the supply and delivery of a range of agricultural and forestry equipment to support the Black Soldier Fly (BSF) integration project in the Bicol Region. The procurement covers a variety of machinery and tools that will facilitate small‑scale farming activities, seed processing, and crop management, all to be delivered at the Department’s Regional Field Office in San Agustin, Pili, Camarines Sur. The contract is governed under the Small Value Procurement procedure, with an approved budget of PHP 84,200.00 and a 30‑calendar‑day delivery window from the issuance of the Notice to Proceed.
The specified items include a 2.2‑HP gasoline engine grass cutter with a 40.2 cm³ displacement and 6.3‑kg weight, a heavy‑duty forage shredder and chopper with 3.3 kW power and 2800 rpm motor speed, a digital laboratory analytical balance capable of 0.01‑g precision for two units, two stainless 16‑liter knapsack sprayers, five heavy‑duty hand sprayers, six steel shovels (three pointed, three flat), and two wide‑type wheelbarrows rated at 60‑100 kg capacity. All items are required to incorporate the descriptive technical specifications provided in the quotation form and must be acquired in the quantities listed.
Delivery shall occur within the stipulated contract period, with final payment post‑delivery and upon submission of required documentation; a one‑year warranty is mandated on all goods where applicable, and a liquidated damages rate of 0.1 % per day applies for any delivery delay. All equipment shall meet the minimum technical specifications as stated.
Description
REQUEST TO SUBMIT QUOTATION
Date: October 10, 2026
RFQ No. 2026-SVP-RESEARCH DA BAR BSF-67
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Company/Business Name: |
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Address: |
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Business/Mayor’s Permit No.: |
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TIN No: |
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PhilGEPS Registration Number (required):
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The Department of Agriculture Regional Field Office 5 (DA RFO 5), San Agustin, Pili, Camarines Sur, through its Bids and Awards Committee (BAC), intends to procure Supply and Delivery of (SE) Agricultural and Forestry Equipment for use under Black Soldier Fly (BSF) Project in Bicol Region with an Approved Budget for the Contract (ABC) of Eighty Four Thousand Two Hundred Pesos (Php84,200.00) through Section 34 (Small Value Procurement) of the Implementing Rules and Regulations (IRR) of Republic Act No. 12009.
All interested bidders are hereby requested to submit the following documents:
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- Duly filled up Suppliers Quotation Form
- Valid/Current Mayor’s Permit/Business Permit;
- DTI/SEC/CDA Registration
- PhilGEPS Registration
(If Platinum membership, it should be valid and updated (all pages) or Red PhilGeps Registration)
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- Omnibus Sworn Statement (Revised)
- BIR Form 2303 (Certificate of Registration)
- Business Income Tax Return (for ABC above Php500K)
The bidders are required to pay the non-refundable amount of Five Hundred Pesos (Php500.00) for bid documents to the Cashier’s Office, DA RFO 5, Pili, Camarines Sur.
All submitted documents must be in duplicate (ORIGINAL and COPY 1), all copies must be marked with index/ear tabs or side-end tabs to identify the page components, otherwise, bids will be automatically rejected on the ground of non-compliance with the prescribed bid requirements.
Sealed Bid must be received by BAC Secretariat, DA RFO 5 through Manual submission only, not later than 9:00AM of 16 October 2026 at the BAC Office, DA RFO-V, San Agustin, Pili, Camarines Sur. Late bids shall not be accepted.
The Opening of proposal shall be at 10:30AM onwards at 3rd Floor, Sta Catalina Hall, Operations Building, DA RFO-V, San Agustin, Pili, Camarines Sur.
For any clarification, you may contact BAC Secretariat via email bacrfo5@gmail.com.
Signed
LORENZO L. ALVINA, RAgr, MPM
RTD for Research and Regulations
Chairperson, Bids and Awards Committee
TERMS AND CONDITIONS
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- The Project shall be awarded as One Project having several items that shall be awarded as one contract.
- Contract Duration: 30 Calendar days upon receipt of NTP
- Location: DA RFO 5, San Agustin, Pili Cam. Sur
- Price quotation/s must be valid for a period of sixty (60) calendar days from the date of submission.
- Price quotation/s, to be denominated in Philippine Peso, shall include the Supplier’s profit and all taxes, duties and/or levies payable.
- Quotation exceeding the Approved Budget for the Contract shall be rejected.
- Award of contract shall be made which complies with the minimum technical specifications and other terms and conditions stated herein.
- Any interlineations, erasures, or overwriting shall be valid if they are signed or initialed by the proponent or its duly authorized representative/s.
- In case two or more proponents are determined to have submitted the Lowest Calculated Offer/ Lowest Calculated and Responsive Offer, the Procurement Section, GSD, AS shall adopt and employ “draw lots” as the tie-breaking method to finally determine the single winning provider in accordance with GPPB Circular 06 2005.
- The item/s shall be delivered according to the requirements specified in the Supplier’s Quotation Form and Technical Specifications.
- Payment shall be made after delivery, completion, and upon submission of the required supporting documents, i.e. order slip and/or billing statement, by the proponent.
- Liquidated damages which is equivalent to one-tenth of one percent (0.1%) of the total value of project shall be imposed per day of delay had the goods/services were not delivered on the prescribed date/time.
- The warranty shall be one (1) year after acceptance by the Procuring Entity of the delivered goods (if applicable).
- Supplier shall issue certificate of warranty for parts and service good (if applicable).
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Note:
The proponent shall affirm with this form complying with all the Terms and Conditions which shall be submitted/placed/enclosed together with the Supplier’s Quotation Form.
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Printed Name & Signature: |
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Business Address: |
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Telephone No./Mobile No.: |
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Date: |
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SUPPLIER’S QUOTATION FORM
Supply and Delivery of (SE) Agricultural and Forestry Equipment for use under Black Soldier Fly (BSF) Project in Bicol Region
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SUPPLIER’S QUOTATION | |||||
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Item No. |
Description |
Quantity |
UNIT PRICE (ABC) |
TOTAL ABC |
UNIT PRICE |
TOTAL PRICE |
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Gasoline Engine Grass Cuttter 2.2HP Specs: Displacement (cm3)- 40.2; Power output (kW/hp) 1.6/2.2;; Weight (kg) 6.3; Total length without cutting tool- Brush knife 250-3; Tank volume (L)- 0.64; Drive shaft in shaft soilid |
1 pc |
36,000.00 |
36,000.00 |
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Shredder Forage Chopper Heavy Duty Cutting Machine for Vegetables- (Specs: Weight of the Grinder: 18kg. Motor speed: 2800 rpm Voltage: 220V; Motor power: 3.3KW; Grinding Speed: 500-600 kg/h. Size: 38cm double knife; Operating temperature of motor: 60 degrees Celsius) |
1 pc |
20,000.00 |
20,000.00 |
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Digital Weighing Scale (grams) Digital Laboratory Analytical Balance 0.01g High-Precision Gram Scale Features a Large-Capacity Dust Cover Ideal for Laboratories Measurement Requires 2 AAA Batteries |
2 pcs |
2,200.00 |
4,400.00 |
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Stainless Knapsack Sprayers, 16L, Good Quality, pcs |
2 pcs |
3,500.00 |
7,000.00 |
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Hand Sprayer, min.1.5L, Heavy duty, pcs |
5 pcs |
800.00 |
4,000.00 |
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Steel Pointed Shovel, heavy duty with handle, pcs |
3 pcs |
800.00 |
2,400.00 |
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Steel Flat Shovel, Heavy duty with handle, pcs |
3 pcs |
800.00 |
2,400.00 |
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Wheelbarrow, good quality, Wide-type, 60-100kgs capacity |
2 pcs |
4,000.00 |
8,000.00 |
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Grand Total |
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84,200.00 |
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Notes:
a. All prices are inclusive of government tax.
b. Attached is the “Terms and Conditions” and “Terms of Reference” for the project.
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Contract/Delivery Period: |
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calendar days |
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Price Validity: |
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calendar days |
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Warranty: |
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Months (If applicable) |
After having carefully read, understood, and accepted the Terms and Conditions as well as the Technical Specifications, I/We quote at prices as above indicated.
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Printed Name & Signature: |
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Business Address: |
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Notice Reference Number: 98473
Status: Closed
Lot Type: Single Lot
Procurement Mode: Small Value Procurement
Classification: Goods
Applicable Procurement Rules: Implementing Rules and Regulations
Funding Source: Trust Receipts (07000000)
Delivery/Project Location: Camarines Sur
Business Category: Agricultural and forestry and landscape machinery and equipment
Line Item Details:
| Item No. | UNSPSC | Lot Name | Lot Description | Quantity | Unit of Measure |
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| 1 | 21101504 | Weeders | Gasoline Engine Grass Cuttter 2.2HP Specs: Displacement (cm3)- 40.2; Power output (kW/hp) 1.6/2.2;; Weight (kg) 6.3; Total length without cutting tool- Brush knife 250-3; Tank volume (L)- 0.64; Drive shaft in shaft soilid | 1 | Piece |
| 2 | 21101527 | Stump cutting machine | Shredder Forage Chopper Heavy Duty Cutting Machine for Vegetables- (Specs: Weight of the Grinder: 18kg. Motor speed: 2800 rpm Voltage: 220V; Motor power: 3.3KW; Grinding Speed: 500-600 kg/h. Size: 38cm double knife; Operating temperature of motor: 60 degrees Celsius) | 1 | Piece |
| 3 | 21102003 | Grading machines for seed or grain or dried leguminous vegetables | Digital Weighing Scale (grams) Digital Laboratory Analytical Balance 0.01g High-Precision Gram Scale Features a Large-Capacity Dust Cover Ideal for Laboratories Measurement Requires 2 AAA Batteries | 2 | Piece |
| 4 | 21101801 | Sprayers | Stainless Knapsack Sprayers, 16L, Good Quality, pcs | 2 | Piece |
| 5 | 21101801 | Sprayers | Hand Sprayer, min.1.5L, Heavy duty, pcs | 5 | Piece |
| 6 | 21101606 | Hole diggers | Steel Pointed Shovel, heavy duty with handle, pcs | 3 | Piece |
| 7 | 21101606 | Hole diggers | Steel Flat Shovel, Heavy duty with handle, pcs | 3 | Piece |
| 8 | 21102001 | Cleaning machines for seed or grain or dried leguminous vegetables | Wheelbarrow, good quality, Wide-type, 60-100kgs capacity | 2 | Piece |