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Supply, Delivery, and Installation of Air-Conditioning Unit (Project ID No. R7-SVP-008-2026)
AI Summary
The Commission on Elections seeks to procure a supply, delivery and installation of split‑type air‑conditioning units for its Cebu-based facilities. Two units, each rated at 2.5 horsepower, will be installed to provide reliable and efficient climate control within the election premises. The procurement process is conducted under the Small Value Procurement framework, with the buyer requiring the bid to cover all items in the single lot.
The units are specified as inverter‑type, employing R32 refrigerant and equipped with remote control operation. Each unit includes a one‑year labor warranty and a five‑year compressor warranty, ensuring continued performance and maintenance support. The delivery and installation scope likewise entails full site readiness prior to handover, with the contractor responsible for the entire installation workflow.
The units must use R32 refrigerant and feature inverter technology.
Description
REQUEST FOR QUOTATION
For
Supply, Delivery, and Installation of Air-Conditioning Unit
(Project ID No. R7-SVP-008-2026)
End-user/s Purchase Request Number/s
Comelec Region VII 26-09-0926
1.The COMMISSION ON ELECTIONS (COMELEC), through its Regional Bids and Awards Committee (RBAC) intends to procure the above-mentioned project with an Approved Budget for the Contract (ABC) and details below through Small Value Procurement[ Section 34 of the IRR of RA 12009] of the Implementing Rules and Regulations (IRR) or Republic Act No. 12009.
LOT
Item Description and Technical Specifications
Qty.
Unit
Unit Cost (in Php) Approved Budget for the Contract (in
Php)
1 SPLIT TYPE AIR-CONDITIONING UNIT
2.5 HP
Inverter
R32 Refrigerant
With remote control
Warranty 1 year on labor 5 years on compressor
2 Unit ₱53,266.67 ₱106,533.34
TOTAL ₱106,533.34
Payment Terms: Thirty (30-60) days One-Time payment after inspection and acceptance and receipt of all documentary requirements for payment.
Automatic Debit Arrangement (ADA) through Land Bank of the Philippines (LBP) facilities, or any commercial Bank, charges shall be for the account of the supplier. The supplier shall submit the bank details for ready reference
Offer/Quotation exceeding the Approved Budget for the Contract (ABC) shall be rejected. (Note: in case of tie in offer/quotation, GPPB Circular 06-2005 shall apply).
2.Please be reminded that alternative quotations shall not be allowed. Alternative quotation is defined as an offer by the prospective supplier in addition or as a substitute to its original quotation. A quotation with options is considered as alternative quotation.;
3.This project shall be awarded per LOT; BIDDERS MUST QUOTE/BID FOR ALL ITEMS IN THE LOT;
4.Bids/Price quotations that are within the ABC per LOT, regardless if the price offered for other items in the lot exceeds their respective ABC per item, may be considered for award if proven to be the Lowest Calculated and Responsive Bid among all other bids/quotations;
5.Technical Specifications and other requirements for the project is detailed in the Bidder’s Quotation Form attached as Annex “A”. Bidder shall submit quotation using Annex “A” not later than 07 OCTOBER 2026 12:00 IN THE AFTERNOON at the Office of the Regional Election Director, Commission on Elections, 2nd Floor Taft Commercial Center (in front of Metro Colon Carpark) Osmeña Blvd., Brgy. Kalubihan, Cebu City.
The submission must be in a LABELED AND SEALED ENVELOPE INDICATING THE COMPANY NAME AND PROJECT TITLE.
6.Interested bidders shall submit the copies of the following documents along with the duly signed quotation (ANNEX “A”) on or before the above specified deadline of submission of quotation:
a.Philippine Government Electronic System Organization ID or PhilGEPS Certificate of Registration (Platinum Membership)
b.Valid Mayor’s/Business Permit; and
c.For total ABCs above ₱50,000.00, duly signed and notarized Omnibus Sworn Statement (OSS)[ Prescribed Form per GPPB Resolution No. 03-2025 dated 14 May 2025] per attached Annex “B” with attached proof of authority of the bidder’s authorized representative (e.g. Notarized Secretary’s Certificate, Board Resolution or Special Power of Attorney)
Bidders who have previously submitted the above-required documents for CY2026 need not re- submit, provided that the documents remain valid at the time of submission of quotation, and there are no changes in the authorized representative or other material information stated therein. In case of expiration, (e.g. Mayor’s/Business Permit) or any change in the authorized representative, the bidder shall submit updated documents, including a new OSS and the corresponding proof of authority, as applicable.
FAILURE TO SUBMIT THE REQUIRED DOCUMENTS SHALL BE A GROUND FOR DISQUALIFICATION.
7.The COMELEC reserves the right to reject any and all quotations, declare a failure of procurement, or not award the contract in accordance with Section 70 of the IRR of R.A. No. 12009.
SGD. VERONICO G. PETALCORIN
Chairperson
Reference Number: 13258239
Area of Delivery: Cebu
Trade Agreement: Implementing Rules and Regulations
Procurement Mode: Negotiated Procurement - Small Value Procurement (Sec. 34)
Classification: Goods
Category: Airconditioning and Airconditioning Systems
Bid Supplements: 0
Document Request List: 7
For
Supply, Delivery, and Installation of Air-Conditioning Unit
(Project ID No. R7-SVP-008-2026)
End-user/s Purchase Request Number/s
Comelec Region VII 26-09-0926
1.The COMMISSION ON ELECTIONS (COMELEC), through its Regional Bids and Awards Committee (RBAC) intends to procure the above-mentioned project with an Approved Budget for the Contract (ABC) and details below through Small Value Procurement[ Section 34 of the IRR of RA 12009] of the Implementing Rules and Regulations (IRR) or Republic Act No. 12009.
LOT
Item Description and Technical Specifications
Qty.
Unit
Unit Cost (in Php) Approved Budget for the Contract (in
Php)
1 SPLIT TYPE AIR-CONDITIONING UNIT
2.5 HP
Inverter
R32 Refrigerant
With remote control
Warranty 1 year on labor 5 years on compressor
2 Unit ₱53,266.67 ₱106,533.34
TOTAL ₱106,533.34
Payment Terms: Thirty (30-60) days One-Time payment after inspection and acceptance and receipt of all documentary requirements for payment.
Automatic Debit Arrangement (ADA) through Land Bank of the Philippines (LBP) facilities, or any commercial Bank, charges shall be for the account of the supplier. The supplier shall submit the bank details for ready reference
Offer/Quotation exceeding the Approved Budget for the Contract (ABC) shall be rejected. (Note: in case of tie in offer/quotation, GPPB Circular 06-2005 shall apply).
2.Please be reminded that alternative quotations shall not be allowed. Alternative quotation is defined as an offer by the prospective supplier in addition or as a substitute to its original quotation. A quotation with options is considered as alternative quotation.;
3.This project shall be awarded per LOT; BIDDERS MUST QUOTE/BID FOR ALL ITEMS IN THE LOT;
4.Bids/Price quotations that are within the ABC per LOT, regardless if the price offered for other items in the lot exceeds their respective ABC per item, may be considered for award if proven to be the Lowest Calculated and Responsive Bid among all other bids/quotations;
5.Technical Specifications and other requirements for the project is detailed in the Bidder’s Quotation Form attached as Annex “A”. Bidder shall submit quotation using Annex “A” not later than 07 OCTOBER 2026 12:00 IN THE AFTERNOON at the Office of the Regional Election Director, Commission on Elections, 2nd Floor Taft Commercial Center (in front of Metro Colon Carpark) Osmeña Blvd., Brgy. Kalubihan, Cebu City.
The submission must be in a LABELED AND SEALED ENVELOPE INDICATING THE COMPANY NAME AND PROJECT TITLE.
6.Interested bidders shall submit the copies of the following documents along with the duly signed quotation (ANNEX “A”) on or before the above specified deadline of submission of quotation:
a.Philippine Government Electronic System Organization ID or PhilGEPS Certificate of Registration (Platinum Membership)
b.Valid Mayor’s/Business Permit; and
c.For total ABCs above ₱50,000.00, duly signed and notarized Omnibus Sworn Statement (OSS)[ Prescribed Form per GPPB Resolution No. 03-2025 dated 14 May 2025] per attached Annex “B” with attached proof of authority of the bidder’s authorized representative (e.g. Notarized Secretary’s Certificate, Board Resolution or Special Power of Attorney)
Bidders who have previously submitted the above-required documents for CY2026 need not re- submit, provided that the documents remain valid at the time of submission of quotation, and there are no changes in the authorized representative or other material information stated therein. In case of expiration, (e.g. Mayor’s/Business Permit) or any change in the authorized representative, the bidder shall submit updated documents, including a new OSS and the corresponding proof of authority, as applicable.
FAILURE TO SUBMIT THE REQUIRED DOCUMENTS SHALL BE A GROUND FOR DISQUALIFICATION.
7.The COMELEC reserves the right to reject any and all quotations, declare a failure of procurement, or not award the contract in accordance with Section 70 of the IRR of R.A. No. 12009.
SGD. VERONICO G. PETALCORIN
Chairperson
Reference Number: 13258239
Area of Delivery: Cebu
Trade Agreement: Implementing Rules and Regulations
Procurement Mode: Negotiated Procurement - Small Value Procurement (Sec. 34)
Classification: Goods
Category: Airconditioning and Airconditioning Systems
Bid Supplements: 0
Document Request List: 7
Details
Status:
Closed
Sectors:
31000000 - Electrical machinery, apparatus, equipment and consumables; lighting
Place of origin:
Philippines
Places of performance:
Philippines
Deadline:
Oct 7, 2026, 04:00 AM
Contract type:
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Publication date:
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Created date:
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