Tour Operator Services for the Legal Service Year-End Assessment, Target Setting, and Planning Session FY 2027 from 09-12 November 2026 in Batangas Province

1. PROJECT 

Legal Service Year-End Assessment, Target Setting and Planning Session FY 2027 on 09 to 12 November 2026 in Batangas Province (“Year-End Assessment”). 

 

1. PURPOSE / OBJECTIVE             

 The Year-End Assessment aims to boost the Legal Service (LS) offices’ productivity by identifying measures to improve of business processes, optimize budget utilization, and attain Quality Management System (QMS) quality objectives. 

The activity is envisioned to help the office improve its processes, procedures, and outputs and encourage strong team collaboration. 

During the Year-End Assessment, LS will: 

1. Review its business processes and assess areas for improvement; 

1. Finalize the LS Plans and Programs for FY 2027; 

1. Evaluate procedures relative to QMS quality procedure and aligned documents. 

1. Set Office Performance Commitments/Targets for the 1st Semester of FY 2027 in relation to the Strategic Performance Management System (SPMS). 

 

For this undertaking, DOT needs the services of a tour operator to provide arrangements for land, accommodation, meal requirements, training venue, and technical assistance during the Year-End Assessment. 

 

1. MINIMUM REQUIREMENTS 

 

1. Must be a DOT-Accredited Tour Operator 

1. Terms of Payment: Government Procedure / willing to provide services on a send bill arrangement. 

1. Must be flexible to adjust in schedules and timelines, if necessary; and 

1. Must be PHILGEPS registered 

1. Service Providers must submit their quotation with cost breakdown to differentiate the amount of service fee and the amount to be earmarked for the payment to the third parties or other proprietors. Otherwise, tax withheld will be credited from the total contract price 

 

1. DATE AND LOCATION OF THE EVENT 

09 to 12 November 2026 in Batangas Province 

Service Provider must be amenable to change in schedule.  

 

1. NUMBER OF TARGET PARTICIPANTS 

Sixteen (16) pax from Legal Service, four (4) pax from OASEC and OUSEC of Administration and Finance. 

  

1. SCOPE OF DELIVERABLES 

 

1. Land Transportation Requirements 

 

1. Provision of one (1) 30-seater air-conditioned mini bus; 

1. Must provide one (1) coordinator to assist with logistics, meals and transportation requirements;  

1. Inclusive of driver and coordinator’s fees, meals, accommodation, fuel expenses, toll fees, parking fees, and other fees; 

1. Service Provider will be provided with the schedule of arrival and departure of LS, OASEC and OUSEC personnel; 

1. Must be able to secure necessary permits from LGU, if applicable. 

 

Day 1

12:00 NN – DOT Makati to accommodation in Batangas            6:00 PM – Accommodation to a local restaurant and vice versa

Day 2 and 3

Standby for lunch and dinner outside the venue

Day 4

ETD: 11:00 AM– Accommodation in Batangas to DOT Makati City

 

*Itinerary may be subject to change, provided end-user must give prior notice 

 

1. Accommodation Requirements 

 

1. One (3) Single Occupancy rooms 

Six (7) twin-sharing rooms 

One (1) Triple Sharing room 

Check-In   – 09 November 2026 

Check-Out – 12 November 2026 

1. Must be a DOT-accredited hotel/accommodation establishment in Batangas 

1. At least a 3-star hotel/accommodation establishment 

1. Stable and fast Wi-Fi access 

1. Complimentary use of hotel amenities and business center 

1. Open to special arrangements in case number of participants of the same sex is not met. 

1. Open to cancellation of room booking in case the room will not be occupied. 

1. Schedule and number of rooms and pax subject to change, provided end-user must give prior notice at least 1 week before project implementation 

 

1. Function Room with Banquet Services (3 days use) 

 

1. Well-ventilated and well lighted private function room with stable and fast Wi-Fi connection for all participants;  

1. 3-day use of function room from 10:00 am to 5:00 pm; 

1. Provide one (1) coordinator to assist the secretariat with logistics, accommodation, and other meal requirements; 

1. Must provide AM and PM snacks for 20 pax; 

1. Must be in a classroom set-up which can accommodate 20 pax;  

1. Must provide the following materials: 

1. At least two (2) units of microphones; 

1. Basic sound system; 

1. Projector with HDMI cable; 

1. Projector screen; 

1. Pens and pad papers to participants; 

1. Whiteboard, and markers; 

1. Outlets/extension cords for laptops; 

1. With free-flowing water, coffee, tea, and mints. 

1. Schedule subject to change, provided end-user must give prior notice 

 

1. Meal Requirements for 20 pax 

 

1. Must provide uniformed and well-trained banquet service personnel and a designated staff to attend to all meal arrangements during the Year-End Assessment;  

1. Must be able to accommodate guests with dietary restrictions (i.e., halal, vegetarian, diabetic, food allergies, etc.). 

 

Day 1 (Ingress)

Lunch (packed lunch to be distributed prior to departure in DOT Makati

Dinner (at a local restaurant in Batangas)

Day 2 and 3

Breakfast

Lunch

Dinner (at a local restaurant in Batangas)

Day 4 (Egress)

Breakfast

Lunch

Dinner (packed)

 

1. Supplies and Materials for 20 pax 

1. Provision of the following supplies and materials for each of the sixteen (20) participants: 

1. One (1) alcohol bottle spray; 

1. One (1) facial tissue; 

1. One (1) pack of wet wipes; and 

1. One (1) pouch. 

2. All supplies and materials must be brand new, unused, and of good quality. 

1. APPROVED BUDGET OF THE CONTRACT (ABC):  

The approved budget is Three Hundred Fifty Thousand Two Hundred Ninety and 40/100 (PHP 350,290.40) inclusive of applicable taxes and other charges.  

*The payment shall be based on the actual expenses incurred in case target number of participants are not met. Final count of participants will be confirmed a week before the event. 

 

1. PROJECT OFFICERS 

Contact Persons: Jhanine C. Saguit (0992 898 2607) – jcsaguit@tourism.gov.ph 

            Miles Canonero (0952 442 7113) – mcanonero@tourism.gov.ph 

Office     : Legal Affairs Service 

3rd Floor (3rd floor), DOT Bldg. 351 Sen. Gil Puyat Ave., Makati City 

Contact Number : 459 5200 local 318 and 310